R-07-15 Resolution Providing for the Destruction of Certain Verbatim Recordings of Closed Session Mtg RESOLUTION NO.R-7-/f
A RESOLUTION PROVIDING FOR THE DESTRUCTION
OF CERTAIN VERBATIM RECORDINGS OF CLOSED SESSION MEETINGS
WHEREAS, the President and Board of Trustees of the Village of Lemont have
maintained verbatim recordings of all closed session meetings of the Village of Lemont in
accordance with and as required by Section 2.06 the Open Meetings Act(5 ILCS 120/1 et seq.)
(the"Act"); and
WHEREAS,the Act allows verbatim records of closed meetings or closed sessions of
open meetings ("Closed Session Meetings")to be destroyed without notification to, or the
approval of, a records commission under the Local Records Act, no less than 18 months after the
completion of the meeting recorded, but only after:
1. The President and Board of Trustees approve the destruction of a particular
recording; and
2. The President and Board of Trustees approve minutes of the closed session
meeting that meet the written minutes requirements of subsection 2.06 (a) of the
Act; and
WHEREAS,the Village of Lemont wishes to destroy certain verbatim recordings of
Closed Session Meetings as permitted under the Act;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES AS FOLLOWS:
SECTION 1: The foregoing findings and recitals, and each of them, are hereby adopted as
Section 1 of this Resolution and are incorporated by reference as if set forth verbatim herein.
SECTION 2: The President and Board of Trustees have approved minutes for all of the
Closed Session Meetings set forth in Exhibit A, attached hereto and incorporated by reference
herein.
SECTION 3: The President and Board of Trustees hereby authorize the destruction of
all verbatim recordings of the Closed Session Meetings identified in Exhibit A, and hereby direct
Village of Lemont staff to destroy said verbatim recordings on the destruction dates set forth in
Exhibit A, or as soon thereafter as practicable.
SECTION 4: This Resolution shall be in full force and effect from and after its passage
as provided by law. All prior resolutions,motions and orders in conflict herewith are hereby
repealed,to the extent of such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT,COUNTIES OF COOK,WILL AND DUPAGE,
ILLINOIS on this 23rd day of February,2015.
#614232
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN
Debby Blatzer ✓
Paul Chialdikas
Clifford Miklos
Ron Stapleton ✓
Rick Sniegowski ✓
Jeanette Virgilio
BRI ' K. REAVES
President
ATTEST:
*(1,/fte a f d yLiyid /la/fiRLENE M. SMOLLEN � n/�__ /�
Village Clerk city (�/ i L
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EXHIBIT A
Closed Session Verbatim Recordings Destruction Schedule
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11-10-14 02-23-15 05-10-2016
11-24-14 02-23-15 05-24-2016
12-15-14 02-23-15 06-15-2016
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