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R-40-12 Res 2012 MFT Resurfacing/Pavement Striping ProgramVillage Board Agenda Memorandum Item # to: Mayor Brian K. Reaves Village Board of Trustees from: James L. Cainkar, P.E., P.L.S., Acting Village Engineer subject: 2012 MFT Resurfacing & Pavement Striping Program MFT No. 12-00000-01-GM date: July 13, 2012 BACKGROUND Four (4) bids were received on July 10, 2012 at 10:00 am for the 2012 MFT Resurfacing & Pavement Striping Program Project, which work consists of hot -mix asphalt surface removal and resurfacing; leveling binder (machine method); hot -mix asphalt surface course; Class D Patches; combination curb & gutter removal and replacement; and appurtenant construction. A map of the streets to be resurfaced and the streets to receive pavement striping is attached. The low bidder was K -Five Construction Company, which bid was in the amount of $194,536.10. The bid was $42,117.40 (17.80 %) below the Engineer's Estimate of $236,653.50. PROS /CONS /ALTERNATIVES Award of this bid will have this work completed in a timely and expeditious manner, by time of start of school. RECOMMENDATION Award of the 2012 MFT Resurfacing& Pavement Striping Program Project to K -Five Construction Company, based on their bid amount $194,536.10. ATTACHMENTS ➢ Resolution Authorizing Award of Contract ➢ Letter of Award Recommendation ➢ Bid Tabulation listing the bid received, including company name, address and amount of bid ➢ Map of streets to be resurfaced and areas to be striped VILLAGE BOARD ACTION REQUIRED Approval of Resolution awarding the contract to K -Five Construction Company. Ale No. 12096 RESOLUTION R- k(o ` ( � RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE 2012 MFT RESURFACING & PAVEMENT STRIPING PROGRAM PROJECT WHEREAS, the Village of Lemont requires that the 2012 MFT Resurfacing & Pavement Striping Program Project be completed; and WHEREAS, the Village seeks to utilize the construction firm of K -Five Construction Company. for such work; and WHEREAS K -Five Construction Company submitted a low bid for such work in the amount of $194,536.10; NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees that the Contract with K -Five Construction Company is hereby approved. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DuPAGE, ILLINOIS, on this 23rd day of July, 2012. AYES NAYS PASSED A0$9'�vA ABSENT Debby Blatzer Paul Chialdikas Clifford Miklos Rick Sniegowski Ronald Stapleton Jeanette Virgilio Approved by me this 23rd day of July, 2012. Attest: CHARLENE SMOLLEN, Village Clerk CHARLEN SMOLLEN, Village Clerk AN K. REA ES, Village President Approved as to form: Jeff Stein, Village Attorney Date: Grit Engineer/ Municipal Consultants Frank Novotny & Associates, Inc. 825 Midway Drive • Willowbrook IL - 60527 + Telephone: (630) 887 -8640 + Fat (630) 887-0132 July 13, 2012 _ Mr. Ben Wehmeier Administrator - Village of Lemont 418 Main Street Lemont, Illinois 60439 Re: Village of Lemont 2012 MFT Resurfacing & Pavement Striping Program MFT No. 12-00000-01-GM Bid Opening: July 10, 2012 at 10:00 am Dear Ben: Listed below and on the attached "Bid Tabulation ", please find the results of the July 10, 2012 bid opening for the above - captioned project. Four (4) bids were received and tabulated, with one error being found that did not affect the bid order. A summary is as follows: K -Five Construction Company $ 194,536.10 Brothers Asphalt Paving 199,244.60 Crowley- Sheppard Asphalt Company 202,782.15 James D. Fiala Paving Company 205,933.29 Engineer's Estimate $ 236,653.50 The low bid submitted by K -Five Construction Company, in the amount of $194,536.10, is $42,117.40 (17.80 %) below the Engineer's Estimate of $236,653.50. K -Five Construction Company has been prequalified by IDOT to perform this type of work, and has worked in the Village previously. We, therefore, recommend that the Contract be awarded to K -Five Construction Company, 13769 Main Street, Lemont, IL 60439, in the amount of $194,536.10. Should you have any questions concerning this matter, please do not hesitate to contact me. Very truly yours, FRANK • OTNY & ASSOCIATES, INC. a es L. Cainkar, P.E., P.L.S. JLC /dn Enclosure cc: Mr. Ralph Pukula, Director of Public Works, w /Enc. Mr. Gerry Turrise, Water Supt., w /Enc. Ms. Linda Molitor, Executive Assistant, w /Enc. Mr. Kevin Stallworth, IDOT, w /Enc. 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