R-34-12 Res 2012 MFT Resurfacing/Pavement Striping Program (Timberline/Deborah/Rose/SchoolZone)Village Board Agenda Memorandum Item #
to: Mayor Brian K. Reaves
Village Board of Trustees
from: James L. Cainkar, P.E., P.L.S., Acting Village Engineer
subject: 2012 MFT Resurfacing & Pavement Striping Program
Street Resurfacing (Part of Timberline Drive, Deborah Drive, Rose Court Cul -de -Sac)
Pavement Striping (Timberline Drive and School Zones)
MFT Documentation
date: June 4, 2012
BACKGROUND
The 2012 MFT Resurfacing & Pavement Striping Program requires that the following MFT documents
be executed by the Village, and processed with MOT.
• Supplemental Resolution for Maintenance (BLR 14230), in the amount of $260,000.00;
• Maintenance Engineering to be Performed by a Consulting Engineer (BLR 05520);
• Supplemental Municipal Estimate of Maintenance Costs, in the amount of $260,000.00;
and
• Supplemental Request for Expenditure /Authorization of M FT Funds (BLR 09150), in the
amount of $260,000.00.
PROS /CONS /ALTERNATIVES
Approval of the MFT Resolution and other documents will allow the 2012 Resurfacing Program to be
bid and completed prior to start of school in mid- August.
RECOMMENDATION
Approval of the Supplemental MFT Resolution, in the amount of $260,000.00.
ATTACHMENTS
➢ Location Map of Streets to be Resurfaced
➢ Supplemental Resolution for Maintenance
➢ Maintenance Engineering to be Performed by a Consulting Engineer
➢ Supplemental Municipal Estimate of Maintenance Costs
➢ Supplemental Request for Expenditure /Authorization of MFT Funds
VILLAGE BOARD ACTION REQUIRED
Approval of Supplemental MFT Resolution, in the amount of $260,000.00.
File No. 12096
VILLAGE OF LEMONT, ILLINOIS
2012 M.F.T. ROAD RESURFACING PROGRAM
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STREETS LENGTH
Ut TIMBERLINE DRIVE — 127th ST. TO ROBERTA ST. 1,370 FT (0.26 miles)
0 DEBORAH DRIVE — TIMBERUNE DR, TO DOOLIN ST. 620 FT (0.12 miles)
0 ROSE COURT CUL —DE —SAC 120 FT (0.02 miles)
2,110 FT (0.40 miles)
PRD .Em R E V I S I O N S PROJECT 0NO. SCALE SHEET
Frank Novotny &Associates 'Inc. VILLAGE OF LEMONY, FLLINOIS ” °r ° "¢ °"°""� DRaW1209ary DAZE 1
- LOCATION MAP JFP /JLC JUNE, 2012 OF
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Illinois Department
of Transportation
BE IT RESOLVED, by the
VILLAGE
of
(City, Town or Village)
appropriated the sum of $260,000.00
SUPPLEMENTAL
Resolution for Maintenance of
Streets and Highways by Municipality
Under the Illinois Highway Code
PRESIDENT AND BOARD OF TRUSTEES of the
(Council or President and Board of Trustees)
LEMONT , Illinois, that there is hereby
(Name)
of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from JANUARY 1, 2012
to DECEMBER 31, 2012
(Date)
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved
Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this
resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at SCHAUMBURG , Illinois.
I, CHARLENE M. SMOLLEN
of LEMONT
Clerk in and for the VILLAGE
(City, Town or Village)
,County of COOK, DuPAGE AND WILL
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the PRESIDENT AND BOARD OF TRUSTEES at a meeting on JUNE 11, 2012
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 11th day of JUNE, 2012
(SEAL)
File #12096
VILLAGE Clerk
(City, Town or Village)
Approved
Date
Department of Transportation
Regional Engineer
Printed 6/1/2012 BLR 14230 (Rev. 11/06)
Illinois Department
of Transportation
Maintenance Engineering to be
Performed by a Consulting Engineer
(to be attached to BLR 14231 or BLR 14221)
Local Agency VILLAGE OF LEMONT
Section Number 12- 00000 -01 -GM
The services to be performed by the consulting engineer, pertaining to the various items of work included in the estimated
cost of maintenance operations (BLR 14231 or BLR 14221), shall consist of the following:
PRELIMINARY ENGINEERING shall include:
Investigation of the condition of the streets or highways for determination (in consultation with the local highway
authority) of the maintenance operations to be included in the maintenance program: preparation of the maintenance
resolution, maintenance estimate of cost and, if applicable, proposal; attendance at meetings of the governing body as
may reasonably be required; attendance at public letting; preparation of the contract and /or acceptance of BLR 12330
form. The maintenance expenditure statement must be submitted to IDOT within 3 months of the end of the
maintenance period.
ENGINEERING INSPECTION shall include:
Furnishing the engineering field inspection, including preparation of payment estimate for contract, material proposal
and /or deliver and install proposal and /or checking material invoices of those maintenance operations requiring
engineering field inspection, as opposed to those routine maintenance operations as described in Chapter 14 -2.04 of
BLRS Manual, which may or may not require engineering inspection.
For furnishing preliminary engineering, the engineer will be paid a base fee PLUS a negotiated fee percentage. For
furnishing engineering inspection the engineer will be paid a negotiated fee percentage. The negotiated preliminary
engineering fee percentage for each group shown in the "Schedule of Fees" shall be applied to the total estimated costs of
that group. The negotiated fee for engineering inspection for each group shall be applied to the total final cost of that group
for the items which required engineering inspection. In no case shall this be construed to include supervision of contractor
operations.
SCHEDULE OF FEES
Total of the Maintenance Operation
Base Fee
►/
> $20,000
$1,250.00
❑
<_ $20,000 (Negotiated: $1,250 Max.)
Negotiated Fee %
Group
Preliminary Engineering
Engineering Inspection
Operation to be
Inspected
Acceptable Fee %
Negotiated Fee %
Acceptable Fee %
Negotiated Fee %
1
NA
NA
NA
NA
NA
IIA
2%
NA
NA
NA
NA
IIB
3%
NA
3%
3%
2
III
4%
NA
4%
NA
NA
IV
ZY 5% _,„/✓
) 3%
6%
5%
1
By:
Local Agenc Official Signature
By:
Consulting Engineer Signature
BRIAN K. REAVES, VILLAGE PRESIDENT JAMES L. CAINKAR, P.E.
Title
File #12096
Printed 6/1/2012
06/11/12
Date
Title
06/11/12
Date
P.E. Seal
Nov. 30, 2013
P.E. License
Expiration Date
BLR 05520 (Rev. 12/06/11)
Illinois Department
of Transportation
01/01/2012
12/31/2012
SUPPLEMENTAL
Municipal Estimate of
Maintenance Costs
Section Number 12 - 00000 - 01 - GM
Municipality VILLAGE OF LEMONT
Estimated Cost of Maintenance Operations
Maintenance
Operation
(No. — Description)
For Group I, II, or III (Material, Equipment or Labor)
Operation
Cost
Group
(I,II,III,)v)
Item
Unit
Quantity
Unit
Price
Cost
1. Street Resurfacing
IV
$220,000.00
(Contract)
2. Pavement Marking
II -B
Thermoplastic Pavement
FOOT
22,500
.80
$18,000.00
$18,000.00
Marking Line
Total Day Labor Costs
$18,000.00
.:.. .
Total Estimated Maintenance Operation Cost
$238,000.00
Preliminary Engineering
8,140.00
Engineering Inspection
12,540.00
Material Testing
1,320.00
Total Estimated Engineering Cost
$22,000.00
Total Estimated Maintenance Cost
$260,000.00
Submi
By
June 11, 2012
(
cipal Official
rian K. Reaves)
Page 1 of 1
Printed on 6/4/2012 11:45:00 AM
#12096
to
Approved:
Village President
Title
Date
Submit Four (4) Copies to Regional Engineer
Regional Engineer
BLR 14231 (Rev. 2/23/06)
File
Illinois Department
of Transportation
For District Use Only
Transaction Number
Date
Checked by
SUPPLEMENTAL
Request for Expenditure /Authorization
of Motor Fuel Tax Funds
Municipality VILLAGE OF LEMONT
County
COOK, DuPAGE AND WILL
Rd. District 1
Section
12- 00000 -01 -GM
I hereby request authorization to expend Motor Fuel Tax Funds as indicated below.
Purpose Amount
Contract Construction
Day Labor Construction
Right - of-Way (Itemized On Reverse Side)
Engineering
Maintenance Engineering
Engineering Investigations
Other Category
Obligation Retirement
Maintenance
$22,000.00
$238,000.00
Co, Eng. /Supt. Salary & Expenses (Period from to )
IMRF or Social Security
Interest
Comments
Date
Signed by
Total
$ 260000.00
June11 , 2012
BRIAN K. REAVES, PRESIDENT
Title of Official
Approved
Date
Department of Transportation
Regional Engineer
Printed 6/4/2012 Page 1 of 2
BLR 09150 (Rev. 11/06)
File #12096