R-43-14 Resolution Rejecting All Bids for the Athen Knolls – Lot 16 Detention Basin Modifications Resolution No. R- 143 '1
A Resolution Rejecting All Bids for the Athen Knolls—Lot 16 Detention Basin
Modifications
WHEREAS, the Village of Lemont ("Village") requested bids for the Athen Knolls —
Lot 16 Detention Basin Modifications; and
WHEREAS, on June 3, 2014, the Village opened all bids that had been submitted in
response to the Village's request for bids and a description of those bids, along with the Village
Engineer's opinion regarding those bids is attached hereto and fully incorporated herein as
Exhibit A;
WHEREAS, the President and Board of Trustees find and hereby declare that it is
appropriate and in the best interests of the Village to reject all bids received for the Athen Knolls
—Lot 16 Detention Basin Modifications;
WHEREAS, Section 5/8-9-1 of the Illinois Municipal Code (65 ILCS 5/8-9-1) allows
the Board of Trustees of the Village ("Village Board"), upon a vote of two-thirds of the trustees
then holding office,to waive the requirements for competitive bidding; and
WHEREAS, the Village Board has determined that it is advisable, necessary and in the
best interests of the Village to waive competitive bidding and authorize the Village
Administrator or his designee to directly negotiate with any qualified vendor(s) to perform the
desired detention basin modification of Athen Knolls—Lot 16. No contract(s) shall be valid and
enforceable until the Village Board has reviewed and approved such contract(s).
NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
TRUSTEES OF THE VILLAGE OF LEMONT, COOK , WILL & DUPAGE COUNTIES,
ILLINOIS that:
SECTION ONE: The foregoing findings and recitals are hereby adopted as Section
One of this Resolution and are incorporated by reference as if set forth verbatim herein.
#582670
SECTION TWO: The bid submitted by Copenhaver Construction, Inc. in the amount
of $81,995.00, as referenced in Exhibit A, for the Athen Knolls — Lot 16 Detention Basin
Modifications shall be and is hereby rejected.
SECTION THREE: The Village Administrator is hereby authorized to take any action
necessary for the implementation of this resolution.
SECTION FOUR: This Resolution shall be in full force and effect from and after its
passage and approval as provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE,
ILLINOIS on this 14 day of July,2014.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN
Debby Blatzer
Paul Chialdikas
Clifford Miklos
Ron Stapleton
Rick Sniegowski
Jeanette Virgilio
/ ,
BRI ,:1 . REAVE'
6), President
ATT- 'T:
CHARLENE M. SMOLLEN
Village Clerk
2
Fran Novotny :Associates, Inc.
825 Midway Drive t-Willowbrook TL 4- 60527 4 Telephone'(630)887-8640 Fa.:(630)887-0132
Civil Engineers/
Municipal Consultants
June 4, 2014
Mr. George Schafer
Administrator
Village of Lemont
418 Main Street
Lemont, Illinois 60439
Re: Athen Knolls — Lot 16
Detention Basin Modifications
Dear George:
Enclosed is a"Tabulation of Bids"for the bid opening that was held for the above-captioned
project at 10:00 a.m. on June 3, 2014. One (1) bid was received, tabulated, and found to
be correct.
The bid submitted by Copenhaver Construction, in the amount of$81,995.00, is$26,025.00
(46.50%) above the Engineer's Estimate of$55,970.00. There is no reason for this high
bid.
Due to the low bidder activity, and the high bid price, I recommend that the bid be rejected.
I.will make the effort to contact contractors to see if a much better price can be obtained.
Should you have any questions concerning this matter, please do not hesitate to contact
me.
Very truly yours,
FRANK NOVOTNY & ASSOCIATES, INC,
3
Jamie's L. Cainkar, P.E., P.L.S.
J LC/ce
Enclosure
cc: Mr. Ralph Pukula, Director of Public Works, w/Enc.
Ms. Linda Molitor, Executive Assistant, w/Enc.
File No. 13285
Date: 6/3/2014 TABULATION OF BIDS
Page 1 Of I
OWNER: Village of Lemont PROJECT NO: 13285-Rebid
PROJECT DESCRIPTION: Athen Knolls-Lot 16
Detention Basin Modifications
BID OPENING: June 3,2014 r.10:00 a.m.
Copenhaver Construction
Engineers 75 Koppie Drive
Estimate Gilberts,IL 60136
Item 5%Bid Bond
No Unit Unit
Description Unit Quantity Unit
1 Earth Excavation tY Price Amount Price • Amount Price Amount
CU YD 120 30.00 3,600.00 45.00 5,400.00
2 Removal&Disposal of Unsuitable Materials CU YD 120
3 Furnished Excavation 40.E 4,800.00 40.00 4,800.00
CU YD 550 30.00 16,500.00 19.00 10,450 00
4 Tree&Shrub Removal ACRE 0.4 10,000.00 4,000.00 20.000.00
5 Paved Ditch SQ YD 56 8,000.00
60.00 3,360.00 140.00 7,840.00
6 Topsoil Furnish&Place,4" SQ YD 2100
7 Seeding,Class I 4.00 8,400.00 400 8,400.00
ACRE 0.15 8,000.00 1,200.00 10,000.00 1,500.00
8 Erosion Control Blanket SQ YD 560 3.50
9 Sodding 1,960.00 3.00 1,860.00
SQ YD 1600 5.00 8.000.00 8.00 12,800.00
10 Sidewalk Removal SQ FT 75 3.00
225.00 5.00 375.00
11 P.C.Concrete Sidewalk,5" SQ FT 75 7.00
12 Perimeter Erosion Barrier 525.00 10.00 750.00
FOOT 40 5.00 200.00 10.00
Embankments SQ YD 600 400.00
13 Grading&Shaping Basin
14 Construction Layout L.S. 1 2,000.00 0.00 2.200.00 10.00 0,000.00
2,000.00 10,000.00 10,000.00
1
1
Totals:
Bid Error Corrections: 55,970.00 81,995.00
Corrected Totals ---
• Over/Under---- 81,945.00
26,025.00
Percent----
46.50%
TAB ULA TION OF BIDDERS
FRANKNOVOTNY& ASSOCIATES, INC.
OWNER: VILLAGE OF LEMONT
PROJECT: ATHEN KNOLLS LOT 16
DETENTION BASIN MODIFICATIONS
JOB NUMBER: 13285 Rebid
DATE &TIME OF
OPENING OF BIDS: JUNE 3, 2014 @ 10:00 A.M.
igi , �PROPOSAL OF � ', TYPE AMOU R p� �+
'�:� '�-Y�;.,1' tas `s�'i� )4��a:-�' a .a '�`�u�ui _ "�
.aLfi' 54 2 �'k.,.::w�YJs�i,: +-.� n w'v- 5 d. � OF:;2.x • ..�.t"" F k�+-* -p--I"' z:
y . P � � "" s;W '� `PROPOSAL
ti ENGINEER'S ESTIMATE SECURITY SECURITY
wb. $ 55,970.00
1 Copenhaver Construction t q 91 f.
2 Country Landscape &Supply, Inc. 1 t
3 Hoppy's Landscaping
4 Martam Construction
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