R-90-11 Authorizing Contract for GIS ConsortiumVILLAGE OF LEMONT p
RESOLUTION NO. I - cJ O- I i
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER
INTO A CONTRACT TO JOIN THE SOUTH SUBURBAN GIS CONSORTIUM AND
SERVE AS, OR APPOINT, THE OFFICIAL REPRESENTATIVE OF THE VILLAGE
OF LEMONT TO THE SOUTH SUBURBAN GIS CONSORTIUM STEERING
COMMITTEE
(SOUTH SUBURBAN GIS CONSORTIUM RESOLUTION)
ADOPTED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF LEMONT
THIS 12th DAY OF DECEMBER, 2011
Published in pamphlet form by
authority of the President and
Board of Trustees of the Village
of Lemont, Cook, DuPage, and Will
Counties, Illinois this 12th day of
December, 2011.
Resolution No. R 90 ((
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER
INTO A CONTRACT TO JOIN THE SOUTH SUBURBAN GIS CONSORTIUM AND
SERVE AS, OR APPOINT, THE OFFICIAL REPRESENTATIVE OF THE VILLAGE
OF LEMONT TO THE SOUTH SUBURBAN GIS CONSORTIUM STEERING
COMMITTEE
WHEREAS, the South Suburban Mayors and Managers Association, is an Illinois not-
for- profit corporation whose members consist of the mayors and managers of 42 south suburban
communities ( "SSMMA "); and,
WHEREAS, SSMMA has established a Geographic Information System (GIS) database
which serves as the foundation for all mapping and geographic-information systems application
development performed by the SSMMA, and
WHEREAS, SSMMA had formed a consortium, "the South Suburban GIS Consortium"
to address mapping and spatial data needs of south suburban communities; and,
WHEREAS, the Village's participation in the South Suburban GIS Consortium is
authorized by the Intergovernmental Cooperation Act, 5, ILCS 2201, et seq, and by Article III,
Section 10 of the Illinois Constitution of 1970; and
WHEREAS, SSMMA desires to recover the incremental costs of providing GIS data
services to the public and member municipalities; and
WHEREAS, the SSMMA Executive Board has set forth fees to cover software
maintenance fees and GIS staff time incurred during the daily operation of the South Suburban
GIS Consortium; and,
WHEREAS, the South Suburban GIS Consortium has created a Steering Committee (the
"GIS Steering Committee ") with voting representation from each of the member communities.
Each community receives one vote, and voting allows the members to set and approve the
activities of the Consortium, including without limitation the establishment and development of
goals, long -range planning, and activities of the GIS Consortium; the allocation, distribution and
administration of funds that may be received by the GIS Consortium; requests and applications
for, and participation with other agencies and organizations in, requests and applications for,
funds or other assistance; the selection and engagement of consultants, professionals and
contractors; and the selection and purchase of insurance; and,
WHEREAS, the Village desires to join the consortium and authorize the Village
Administrator to serve as, or to appoint another individual to serve as, the official representative
of the Village of Lemont to the South Suburban GIS Consortium Steering Committee;
WHEREAS, all data created for each respective municipality is deemed as intellectual
property of said municipality, subject to and protected by applicable law.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, DuPAGE,
AND WILL, ILLINOIS, as follows:
SECTION ONE: That the Village Administrator is authorized to serve as the official
representative of the Village of Lemont to the South Suburban GIS Consortium Steering
Committee "Official Representative ".
SECTION TWO: Alternatively, that the Village Administrator is authorized to
appoint an individual to serve as the Official Representative of the Village of Lemont to the
South Suburban GIS Consortium Steering Committee.
SECTION THREE: That the Official Representative shall provide regular reports to the
Board of Trustees regarding the activities of the South Suburban GIS Consortium and the
Steering Committee, including any funds awarded and received by the South Suburban GIS
Consortium and the geographic distribution of such funds allocated by the South Suburban GIS
Consortium, and shall annually provide the draft budget and work plan for the South Suburban
GIS Consortium to the Board of Trustees.
SECTION FOUR: Should any provision of this Resolution be declared invalid by a
court of competent jurisdiction, that the remaining provisions of this Resolution will remain in
full force and effect the same as if the invalid provision had not been a part of this Resolution.
SECTION FIVE: That this Resolution shall be in full force and effect on and after its
approval, passage and publication in pamphlet form as required by law.
SECTION SIX: Membership in the South Suburban GIS Consortium is based on a
Tier structure. Therefore, the municipality has agreed to commit to the Tier 1 level for one
calendar year at the set price of $7,500.
SECTION SEVEN: Payment schedule to the SSMMA will be yearly.