R-80-11 Res Approving Schematic Design Contract for Village HallRESOLUTION g. P-11
A RESOLUTION TO APPROVEE A SCHEMATIC DESIGN
CONTRACT FOR VILLAGE HALL
NOW, THEREFORE BE IT RESOLVED by the President and Board of Trustees of the
Village of Lemont that:
SECTION 1: That the Village Administrator is authorized to enter into a
Schematic Design contract with Wight not to exceed $40,000 for Village Hall.
SECTION 2: Effective Date: This Resolution shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law.
The Village Clerk of the Village of Lemont shall certify to the adoption of this
Ordinance and cause the same to be published in pamphlet form.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT, COOK, WILL AND DU PAGE COUNTIES ILLINOIS
on this 2 $ Day of Nowak r , 2011.
AYES: NAYS: ABSENT: ABSTAIN
Debby Blatzer V
Paul Chialdikas ✓
Clifford Miklos ✓
Ron Stapleton V
Rick Sniegowski V
Jeanette Virgilio
ATTEST:
CHARLENE • MOLLEN
Village Clerk
BRIAN K. REAVES
President
November 22, 2011
Mr. Ben Wehmeier
Village Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
VILLAGE OF LEMONT
VILLAGE HALL RENOVATION
SCHEMATIC DESIGN PROPOSAL
Dear Mr. Wehmeier:
Wight & Company is pleased to submit this proposal for Schematic Design Services related to
the renovation of the Village Hall. We have prepared our proposal in the following four parts:
• PROJECT UNDERSTANDING
• SCOPE OF SERVICES
• SCHEDULE
• COMPENSATION
PROJECT UNDERSTANDING
We understand that the Village of Lemont (Village) wishes Wight & Company (Wight) to move
forward with the schematic design for the renovation of the Village Hall. This design work will
build on the conceptual planning work completed in late 2009 and will focus on the following
major items:
1. Improvement of the main entry to accommodate a vestibule, lobby reconfiguration
and modification of the stair to the second floor.
2. Building maintenance items including tuck - pointing, roofing, HVAC and fire protection
modifications, and other deferred maintenance items.
3. Replacement of windows and exterior doors for enhanced efficiency and acoustical
performance.
4. Toilet room and plumbing upgrades for the second floor, first floor staff toilets and
incorporating public toilet rooms at the first floor lobby.
5. General interior renovations and space changes including addition of conferencing
space.
6. Enhancements to the main network room and creation of additional editing support
space for the local cable access television provider.
7. North facade upgrades to Village Hall and old Police Facility to enhance the entry and
historic appearance.
8. Reconstruction of the east parking lot, front entry sidewalk improvements and
landscaping, and exterior retaining wall repairs.
The old police department space to the west of the Village hall is currently being leased and
therefore the modifications to that space are intended to be more limited and confirmed to a
new joint building front entry renovation, and exterior improvements including the north
facade and roofing replacement. We understand that the presently targeted budget for the
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Wqlrhi ` :& Company
-wighlco.corn
2500 North Emit(age Road
)arirsi, II.. 50561
P 630.965,7000
l' i30 959,7079
INTEGRATED SOLUTIONS
Mr. Ben Wehmeier
Village of Lemont
November 22, 2011
Page 2 of 3
project is approximately two million dollars. The primary goal of this schematic design phase is
to determine the exact scope of work that can be completed and develop cost estimates to
confirm the scope is within the *_ s_c ! h!jdnet.
SCOPE OF SERVICES
Wight will provide architectural, mechanical, electrical, plumbing, structural and civil
engineering services in the preparation of the project schematic design. The Schematic Design
Documents will illustrate the basic scope, scale and relationship of project components through
drawings and written scope narratives. Some of the work scope and deliverables for this phase
of the project will include:
• Additional field investigation to confirm the basic dimensional accuracy of existing
conditions floor plans. This is not intended to be an exhaustive field investigation, but
will be sufficiently complete to allow necessary schematic design decisions to be made.
• Complete building code review to establish the code parameters that will shape the
design.
• Prepare schematic site plan showing proposed site work scope and improvements.
• Preparation of principal floor plan(s) for areas that will be renovated with overall
dimensions.
• Preliminary building exterior elevations / descriptive building views to demonstrate the
proposed facade enhancements.
• Prepare basic building /wall sections as needed to convey scope especially related to the
anticipated main front stair modifications.
• Evaluate structural, mechanical, electrical, plumbing and fire protection modifications
required and prepare a narrative on project design scope.
• Prepare a project design narrative outlining the building architectural design elements,
materials, and systems.
• Prepare a preliminary estimate of construction cost.
We anticipate the commencement of our work with a kick -off meeting to review and confirm
the project goals and primary work items outlined in the Project Understanding. At this
meeting, we will also walk the building and site to identify the areas of concern related to
deferred maintenance items. Following this kick -off, additional field investigation and code
analysis will be conducted to establish a baseline for design efforts moving forward.
Design concepts will then be developed to convey options to address the primary design goals
for the project, and as a decision is reached on the design direction, it will be further detailed
to complete the schematic design scope. As the design scope is developed, we will also be
developing cost estimates to confirm that the design decisions being made are in line with the
targeted project budget. We anticipate utilizing our resources in the trade contracting
community to assist with the development of the cost estimates. The conclusion of this work
effort will be the presentation of a schematic design deliverable including drawings, written
narratives and a project cost estimate. We will also join you in a presentation of the design
scope and estimate to the Village Board as necessary.
SCHEDULE
Wight is prepared to begin work on this assignment within one week of the Village's
authorization to proceed. We propose to coordinate with the Village Administration at the
wightcaccrn
iNT:EGRATED,SOLUTIONS'
Mr. Ben Wehmeier
Village of Lemont
November 22, 2011
Page 3 of 3
outset of the project to develop a mutually acceptable working schedule. We understand that
your goal is to target a year -end completion in order to provide a greater comfort level on the
costs as you prepare for the issuance of bonds, and will work closely with you on this schedule
to provide the necessary support.
COMPENSATION
We propose to complete the work defined in this proposal for a fixed fee of Thirty Thousand
and 00/100 Dollars ($30,000).
We will issue invoices to the Village on a monthly basis based on a percentage of work
completed and invoices will be due within 30 -days.
If this proposal is acceptable to the Village of Lemont, please signify your acceptance by
signing in the space provided below and return one copy to us for our files. If you have any
questions, please do not hesitate to contact Jason Dwyer at (630) 739 -6921.
Respectfully Submitted,
WIGHT & COMPANY
Jason P. Dwyer, AIA, LEED AP
Project Executive
ACCEPTED BY:
Village of Lemont
Signature:
Printed Name & Title:
Date:
Stephen J. Collins
Vice President
Government Programs
wi(htco.com
INTEGRATED SOLUTIONS