R-44-13 Approving Agreement for Participation for Traffic Signal Upgrades ProjectR -yy -13
RESOLUTION
RESOLUTION APPROVING AGREEMENT FOR PARTICIPATION
FOR TRAFFIC SIGNAL UPGRADES PROJECT
WHEREAS, [DOT requires the approval of the Village of Lemont to perform traffic signal
upgrades at various intersections;
WHEREAS, the Village of Lemont desires to enter into an Agreement for participation with
IDOT, for a cost of $7,577.35 (the Local share of project cost);
WHEREAS, the Village Board has authorized the Village President to sign the Agreement for
participation.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees that the
agreement attached hereto as Exhibit A is hereby approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
LEMONT, COUNTIES OF COOK, WILL AND Du PAGE, ILLINOIS, on this 9th day of September,
2013.
AYES NAYS PASSED ABSENT
Debby Blatzer V
Paul Chialdikas
Clifford Miklos
Rick Sniegowski
Ronald Stapleton
Jeanette Virgilio V1 % n
CHARLENE SMOLLEN, Village Clerk
CHARLE E SMOLLEN, 'age Jerk
Approved by me this 91h day of September, 2013.
Attest:
CHARLENE SMOLLEN, Village Clerk
Approved as to form:
BRIAN K. REAV , Village President
Jeffrey M. Stein, Village Attorney
AGREEMENT
THIS AGREEMENT entered into this f r' "day of A.D., by and between the
STATE OF ILLINOIS, acting by and through it Department of T &ns o n, hereinafter called the
STATE, and the Village of Lemont, County of Cook, of the State of Illinois, hereinafter called the
VILLAGE.
WHEREAS, the STATE is proposing to upgrade the traffic signals on the state highways with
Light- Emitting -Diode (LED) modules, Uninterruptible Power Supply (UPS) and Countdown
Pedestrian Signals (CD Ped) at the intersections of IL Rte 171 (Archer Av) at 1071' St; IL Rte 171
(Archer Av) at 111'" St; McCarthy Rd at Bell Rd; 127h St at State St; IL Rte 171 (Archer Av) at 127°'
St IL Rte 171 (Archer Av) at Shopping Center Access Dr; IL Rte 171 (Archer Av) at State St and
State St at Illinois St (to be known as STATE Section 2013 -040TS and Contract No. 60W85 -Job No.
C -91- 384 -13). This LED upgrade project will require cost participation similar to the federal Highway
Safety Improvement Program (HSIP). State funds will be used for 90% of the traffic signal upgrade
costs with the remaining 10% split based on the proportionate share of approach leg jurisdiction.
WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate
benefit to the VILLAGE, and permanent in nature; and,
WHEREAS, the VILLAGE shares jurisdictions of the following intersections with the STATE
at IL Rte 171 (Archer Av) at 10711 St; 127th St at State St; IL Rte 171 (Archer Av) at 127°' St and IL
Rte 171 (Archer Av) at Shopping Center Access Dr
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish
engineering inspection during construction, and cause the improvement to be built in accordance
with the plans, specifications, and contract. The STATE also agrees to pay all construction and
engineering costs subject to reimbursement by the VILLAGE as hereinafter stipulated.
2. The VILLAGE agrees to approve the plans and specifications by letter or resolution prior to the
STATE advertising for the work to be performed hereunder.
3. It is mutually agreed that the proportional participation for the estimated construction costs and
engineering costs of this improvement shall be as follows:
Improvement
State
Lemont
Cost
Cost
Cost
IL Rte 171 (Archer Av) at
$18,000.00
$17,550.00
$450.00
107'h St
(Signal upgrades)
90 % +7.5%
2.5%
Engineering (15 %)
$2,632.50
$67.50
IL Rte 171 (Archer Av) at
$18,000.00
$18,000.00
$0
111'" St
(Signal upgrades)
(90%+10%
Engineering (15 %)
$2,700.00
$0
McCarthy d at Bell Rd
y
$35,000.00
$35,000.00
$0
(Signal upgrades)
(90%+10%)
%
Engineering (15 %)
$2,700.00
$0
12711 St at State St
$44,000.00
$40,700.00
$3,300.00
(Signal upgrades)
90 % +2.5%
7.5%
Engineering (15 %)
$6,105.00
$495.00
4. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the
VILLAGE'S share of the actual cost as determined in accordance with Item #3 above. It is
mutually agreed that upon award of the contract for this improvement, the VILLAGE will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to
the VILLAGE, an amount equal to 80% of its obligation incurred under this Agreement, and will
pay to the said Department the remainder of its obligation (including any non - participating costs
for FA projects) in a lump sum, upon completion of the project based upon final costs.
5. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain as outlined in the current agreement executed between the Village of
Lemont and the Department of Transportation.
6. The actual maintenance will be performed by the STATE with its own forces or through an
ongoing contractual agreement(s).
7. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
8. The STATE retains the right to control the sequence of timing on the traffic signals.
9. This agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
Remainder of Page is Intentionally Blank.
Improvement
Cost
State
Cost
Lemont
Cost
IL Rte 171 (ArcherAv) at
127'h St
$35,000.00
(Signal upgrades)
$33,250.00
(90%+5%)
$1,750.00
5%
Engineering (15 %)
$4,987.50
$262.50
IL Rte 171 (ArcherAv) at
Shopping Center Access Dr
$33,000.00
(Signal upgrades)
$31,911.00
90 % +6.7%
$1,089.00
3.3%
Engineering (15 %)
$4,786.65
$163.35
IL Rte 171 (ArcherAv) at
State St
$55,000.00
(Signal upgrades)
$55,000.00
90 % +10%
$0
%
Engineering (15 %)
$8,250.00
$0
State St at Illinois St
$45,000.00
(Signal upgrades)
$40,000.00
90 % +10%
$0
%
Engineering (15 %)
$6,750.00
$0
TOTAL
$293,322.65
$7,577.35
4. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the
VILLAGE'S share of the actual cost as determined in accordance with Item #3 above. It is
mutually agreed that upon award of the contract for this improvement, the VILLAGE will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to
the VILLAGE, an amount equal to 80% of its obligation incurred under this Agreement, and will
pay to the said Department the remainder of its obligation (including any non - participating costs
for FA projects) in a lump sum, upon completion of the project based upon final costs.
5. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain as outlined in the current agreement executed between the Village of
Lemont and the Department of Transportation.
6. The actual maintenance will be performed by the STATE with its own forces or through an
ongoing contractual agreement(s).
7. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
8. The STATE retains the right to control the sequence of timing on the traffic signals.
9. This agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
Remainder of Page is Intentionally Blank.
VILLAG LEMO ��2-
ayor
Date: y/9 //--3
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
By: —
(S nature)
•rr � .ru -�� '
Title: Deputy Director of Highways,
Region One Engineer
Date: g -10 -13
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement at the intersections of IL Rte 171 (Archer Av) at
107th St; 127th St at State St; IL Rte 171 (Archer Av) at 127th St and IL Rte 171 (Archer Av) at
Shopping Center Access Dr, VILLAGE OF CRETE hereby approves to that portion of the plans and
specifications relative to the Village's financial and maintenance obligations described herein prior to
the STATE'S advertising for the proposed traffic signal improvements at said intersections above.
APPR11ILLAGE
By:
ENGINEER
Date: 2— 3 —� 3
SEAL