R-75-03 Authorizing Approval Of An Engineering Agreement With Morris Engineering, INC. In Conjunction With The Hermes A Venue Reconstruction ProjectRESOLUTION
RESOLUTION AUTHORIZING APPROVAL OF AN ENGINEERING AGREEMENT
WITH MORRIS ENGINEERING, INC. IN CONJUNCTION WITH
THE HERMES AVENUE RECONSTRUCTION PROJECT
WHEREAS, the Village of Lemont requires engineering services related to the design of the
Hermes Avenue Reconstruction Project; and
WHEREAS, the Village of Lemont seeks to utilize the firm of Morris Engineering, Inc.; and
WHEREAS, the Village and Morris Engineering, Inc. have negotiated an agreement to
identify the terms and conditions of the services to be provided.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees that the
agreement attached hereto as Exhibit A is hereby approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE,
ILLINOIS, on this 6th day of October , 2003.
Debby Blatzer
Peter Coules
Steven Rosendahl
Ronald Stapleton
Brian Reaves
Jeanette Virgilio
AYES NAYS PASSED ABSENT
V
l/'
CHARLENE SMOLLEN, Village Clerk
Approved by me this 6th day of October , 2003.
Attest:
CHARLENE SMOLLEN, Village Clerk
AZZA, Vill
Approved as to form:
JOHN ANTONOPOULOS, Village Attorney
Civil Engineering Consulting & Surveying
September 24, 2003
Village of Lemont
Mayor and Trustees
418 Main Street
Lemont, IL 60439
Re: Hermes Avenue (Peiffer Ave. to Jayne St.)
Design Engineering for Reconstruction
Dear Mayor and Trustees,
EXHIBIT A
ECEM
VILLAGE OF LEMONT
E )G!NEERING DEPARTMENT
Morris Engineering, Inc. (MEI) is pleased to provide this agreement for the design
phase of Hermes Avenue Reconstruction. Hermes Avenue Reconstruction was
originally scheduled during fiscal year 2009 of the 10 -year Comprehensive Road
Program. However do to the recent rainfall events the engineering for this job has
been moved up in the schedule. MEI looks forward to providing you with the
engineering services to continue the implementation of the Comprehensive Road
Program. Please find below the detailed scope of work for Hermes Avenue.
Scope of Work
Section 1: Meeting and Conferences
1) Attend such meetings with authorities exercising jurisdiction over the project.
Such jurisdictional authorities shall include, but not limited to IEPA, MWRD,
the State of Illinois and Federal Agencies.
2) Attend status meetings with Village staff to share information and ensure the
proper design and schedule are accomplished.
Section 2: Surveying Services
3) Provide a topographical survey of the project area to be improved. The
topographic survey will include but not limited to: property corners, back of
curb, road centerline, edge pavement water main, sanitary sewer, storm
sewer, sidewalks, hydrants, and trees. Topographic information will all so be
provided outside of right -of -way to ensure all grading issues are properly
addressed. The limits of the project at intersections will include the entire
intersection and 100 feet of additional topographic survey of the roads not
included in the reconstruction.
Lisle /Main Office Yorkville
5100 S. Lincoln • Suite 100 • Lisle, IL 60532 1107D S. Bridge St. • Yorkville, IL 60560
(630) 271 -0770 • (630) 271 -0774 Fax (630) 553 -0770 • (630) 553 -5270 Fax
www. ecivl. com
September 24, 2003
Hermes Avenue (Peiffer Ave. to Jayne St.)
Engineering Design Services
Page 2 of 3
4) Provide any easement documents for the improvements as may be
determined required during the design.
5) Layout locations of any subsurface investigation as maybe required for the
design of the improvements.
6) Draft the existing conditions of the project area as surveyed and confirmed
through plat research. This information will be the base of the proposed
improvements and will be incorporated into the construction plans.
Section 3: Preliminary Engineering Services
7) Prepare storm water calculations for the project area and the tributary area.
The calculations will be used to size the storm sewer for the project site and
for future connections of the storm sewer system in the region. Said
calculations will be incorporated into the storm water report.
8) Prepare a preliminary utility plan for the storm sewer, sanitary sewer, and
water main. This plan will show the direction of flow, approximate sizes, and
points of connection. This plan will be presented to Village staff for review
and comment and revised as needed to accomplish the each department's
requirements.
Section 4: Final Engineering Services
9) Prepare construction grade plans for the reconstruction of Hermes Avenue
from Peiffer Avenue to Jayne Street. Plans will incorporate roadway, sanitary
sewer, storm sewer, water main, general grading, and erosion control.
10) Prepare specifications describing the work shown on the drawings.
ENGINEER will prepare specifications for the work to be preformed on the
project in conjunction with regulations of the Village of Lemont, MWRD, IEPA
and the State of Illinois.
11) Prepare a schedule of quantities and an Engineer's Opinion of Probable
Construction Cost based on the drawings, specifications and the current
market values of items in the region.
12) Perform hydraulic and hydrologic calculations of the drainage from the
proposed development and prepare a storm water management plan for
conveying and appropriately discharging storm water offsite.
September 24, 2003
Hermes Avenue (Peiffer Ave. to Jayne St.)
Engineering Design Services
Page 3 of 3
13) Prepare permit applications for IEPA and MWRD including the NOI permit.
Revise permits and plans with approval of the Village as requested by the
agencies.
14) Submit the Final Engineering Plans, Specifications, Engineer's Opinion of
Probable Construction Cost and hydraulic calculations to all governmental
authorities having jurisdiction for review and approval. ENGINEER will make
changes and revisions requested by said authorities with concurrence of the
Village.
15) Prepare bid documents for the construction bid of the proposed
improvements. Bid documents will closely follow DOT standard
documentation.
16) Prepare legal notice to be published in local newspapers for the letting of the
construction project. MEI Offices will be the location of the purchase of the
bidding documents.
17) Attend any required meetings such as pre -bid meeting, bid opening and bid
evaluation meeting. ENGINEER will review all bids to confirm accuracy and
make recommendations of the contractor to be selected.
18) Prepare the Contract for the low bidder and send for execution.
Payment for Services
MEI services are invoiced monthly on hourly basis to complete the project. The total
payment for this contract is a hourly not to exceed amount of twenty -seven thousand
nine hundred dollars and no cents ($27,900.00)
Any additional work beyond the scope of work outlined, the time, including travel
hours, spent on the project by professional and technical personnel will be invoiced
at the rates approved with the latest Village Engineering Contract.
Signature below will constitute agreement for both parties on this agreement.
Respectfully Submitted, Approved:
Sigitas P. Vaznelis, P.E.
President
Morris Engineering, Inc.
G:\Proposals \municipal \Lemont \HermesReCon. doc
Date:
Village of Lemont