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R-362-95 06/12/95RESOLUTION 362 RESOLUTION ACCEPTING WATER SURVEY RESULTS AND DIRECTING VILLAGE STAFF TO BEGIN IMPLEMENTATION OF DEEP WELL EXPANSION WHEREAS, the Village of Lemont has determined that it is necessary to increase the supply of water available to the community, and WHEREAS, the Village of Lemont has conducted a survey of all water customers to determine their preference for expanding the village water supply, and WHEREAS, water customers were given the choice of expanding the current deep well system of seeking a Lake Michigan water connection, and WHEREAS, a tremendous response was generated by the community with a total of 1,581 timely surveys returned for a response rate of approximately 59 %, and WHEREAS, the results of the water customer survey is as follows: Deep Well Expansion Lake Water Spoiled Surveys 868 (55 %) 680 (43 %) 33 (2 %) WHEREAS, the Village Board seeks to implement the desire of the community through an expansion of the deep well system. NOW, THEREFORE BE IT RESOLVED that the Village staff is directed to begin coordinating the necessary engineering activities to implement an expansion of the deep well system. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, CO7IIES OF COOK, WLLL AND DU PAGE, ILLINOIS ON THIS -_ day of a , 1995. AYES NAYS PASSED ABSENT Barbara Buschman ✓ Alice Chin Keith Latz Connie Markiewicz Richard Rimbo Ralph Schobert v CHARLENE M. SMOLLEN, Village Clerk p � Approved by me this /cZ d ay of i , 1995. RIC ' 1 A. KWASNESKI, Village President CHARLENE M. SMOLLEN, Village Clerk RESOLUTION 362 RESOLUTION ACCEPTING WATER SURVEY RESULTS AND DIRECTING VILLAGE STAFF TO BEGIN IMPLEMENTATION OF DEEP WELL EXPANSION WHEREAS, the Village of Lemont has determined that it is necessary to increase the supply of water available to the community, and WHEREAS, the Village of Lemont has conducted a survey of all water customers to determine their preference for expanding the village water supply, and WHEREAS, water customers were given the choice of expanding the current deep well system of seeking a Lake Michigan water connection, and WHEREAS, a tremendous response was generated by the community with a total of 1,581 timely surveys returned for a response rate of approximately 59 %, and WHEREAS, the results of the water customer survey is as follows: Deep Well Expansion Lake Water Spoiled Surveys 868 (55 %) 680 (43 %) 33 (2 %) WHEREAS, the Village Board seeks to implement the desire of the community through an expansion of the deep well system. NOW, THEREFORE BE IT RESOLVED that the Village staff is directed to begin coordinating the necessary engineering activities to implement an expansion of the deep well system. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, UNTIES OF COOK, WILL AND DU PAGE, ILLINOIS ON THIS /c day of , 1995. Barbara Buschman Alice Chin Keith Latz Connie Markiewicz Richard Rimbo Ralph Schobert Approved by me this Atte *tr AYES NAYS PASSED ABSENT CHARLENE M. SMOLLEN, Village Clerk day of , 1995. RICHARD A. ASNESKI, Village President w E M. SMOL EN, Village Clerk ITEM V .C.3 RESOLUTION 361 RESOLUTION AUTHORIZING ADOPTION OF ANNUAL LOCAL AGENCY AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR LOCAL MAINTENANCE OF STATE MAINTAINED STREETS WIF.REAS, The Illinois Department of Transportation provides reimbursment to the Village of Lemont for local maintenance of state highways; and WHEREAS, The Illinois Department of Transportation has agreed to provide sich funding for the period of July 1, 1995 through June 30, 1996. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees that the attached Local Agency Agreement be approved. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, C1 TIES OF COOK, WILL, AND DU PAGE, ILLINOIS, on this / ae day of 1995. Barbara Buschman Alice Chin Keith Latz Connie Markiewicz Richard Rimbo Ralph Schobert Approved by me this /oiay of Attest: AYES NAYS PASSED ABSENT V v V V CHARLENE M. SMOLLEN, Village Clerk L - , 1995. CHARLENE M. SMOLLEN, Village Clerk Village President May 19, 1995 Mr. James Dorris Director of Public Works Village of Lemont 418 Main Street Lemont, Illinois 60439 -3788 Dear Mr. Dorris: Enclosed are three (3) copies of the Agreement for Maintenance of Municipal Streets for the period July 1, 1995, to June 30, 1996. The agreement will be renewable annually. Reimbursement to the Municipality is developed through the basic approach of classifying the roadways depending on their use by traffic, and applying a unit cost per lane mile based on that traffic volume. This approach was approved by the Municipal League's Public Works Committee at their June 4, 1975, meeting. For this Agreement period, July 1, 1995 to June 30, 1996, the latest available published traffic counts were utilized along with an adjustment factor of 3.27 which reflects the percent change in the Construction Cost Index published in the Engineering News Record. Please have the proper signatures, the Clerk's Certification and the Municipal Seal affixed to all copies of the agreement and return to this office as soon as possible, for further processing. If you have any questions, please contact Mr. Robert J. Holub at (708) 705 -4163. Very truly yours, Duane P. Carlson, P.E. District Engineer By: Roy D. Fonda, P.E. Bureau Chief of Maintenance s: \wp\support\pgnagl tr. doc Illinois Department Agreement for Maintenance of Transportation of Municipal Streets THIS AGREEMENT, made and entered by and between the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as the "Department" and Village of Lemont a municipal corporation organized and existing under and by virtue of the laws of the State of Illinois, hereinafter referred to as the "Corporation." WITNESSETH, that for and in consideration of the covenants hereinafter mentioned, the Corporation agrees to operate and maintain in a manner satisfactory to the Department, portions of certain streets being used as extensions or parts of State highways lying within the boundaries of the Corporation beginning July 1, 1995. This agreement may be extended by the Department in 12 -month increments until June 30, 2005 unless terminated. Such extension shall be accomplished by a letter from the Department to the Corporation. The Corporation agrees to operate and maintain the streets covered by this agreement in the best interests of the people of the State of Illinois. The portions of streets to be maintained are described on the Computation Sheet attached hereto and made a part hereof. The obligations of the Department under this agreement are subject to termination and cancellation in any year for which the General Assembly of the State of Illinois fails to make an adequate appropriation or reappropriation to pay such obligations. The Department reserves the right to amend this agreement at the time of extension by the addition or deduction of lane miles of streets to be maintained. Such addendum must be approved and signed by both parties. The Corporation agrees that it will not terminate this agreement nor refuse to enter into subsequent agreements without giving the Department written notice at least 90 days prior to such termination. If the Corporation gives the Department written notice of intent to enter into no future agreement, the current agreement will remain in force for 90 days from the receipt of such notice. The Department may, at its discretion, release the corporation from the agreement before the expiration of the 90 days required by the above stipulation. It is further understood and agreed that the Department, at its discretion, has the right to terminate this agreement by giving written notice to the Corporation at least 90 days prior to such termination. To operate and maintain includes but is not limited to all routine surface and pothole repairs, temporary full -depth patches, expansion bump removal on bituminous surfaces, crack and joint sealing, cleaning and litter pickup, snow and ice control and all other routine operational services. Median maintenance, when applicable, shall consist of sweeping, litter pickup, mowing and routine surface repairs. The Corporation agrees to permit no cuts or openings in the curbs or pavements of the streets covered by this agreement without the written approval of the Department. Pavement cuts, curb openings, utility frames and municipal frames and grates or covers disturbed by settlement, construction or repair under permit are to be restored, repaired, adjusted and maintained by the utility owner or permit holder to the satisfaction of the Department at no expense to the State. The Corporation agrees that, except in extreme emergencies, it will not undertake or authorize repairs not covered by this agreement, at the expense of the State, without securing the approval of the Department. In consideration of the satisfactory maintenance and operation of streets covered by this agreement, the Department will pay the Corporation $20,323.00 for the first twelve month period covered by the agreement, payable as described below. The rate of compensation will be adjusted annually at the time of renewal to reflect changes in miles maintained and costs. The cost adjustment factor used to determine the rates of compensation will be the percent change of the Construction Cost Index published in the Engineering News Record for the preceding calendar year. On or about March 31, June 30, September 30 and December 31 of each year, subject to an inspection by the Department, the Department will authorize the Corporation to invoice the Department in an amount equal to approximately one -fourth of the total annual allowance stated above. CORPORATION CERTIFICATIONS RETENTION OF RECORDS The Corporation shall maintain, for a minimum of 5 years after the completion of the agreement, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the agreement; the agreement and all books, records and supporting documents related to the agreement shall be available for review and audit by the Auditor General and /or the Department; and the Corporation agrees to cooperate fully with any audit conducted by the Auditor General and /or the Department and to provide full access to all relevant materials. Failure to maintain the required books, records and supporting documents shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books, records and supporting documentation are not available to support their purported disbursement MAI 416 (Rev. 9/94) 9000M DRUG FREE WORKPLACE The Corporation certifies that it will not engage in the unlawful manufacture, distribution, dispensation, possession or tise of a,_: controlled substance In the performance of the agreement. If the Corporation employs 25 or more people and the agreement is for 55,000 or more, the following requirements apply: The Corporation certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the Corporation's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment for this agreement, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (g) (1) the dangers of drug abuse in the workplace; (2) the Corporation's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance programs; and (4) the penalties that may be imposed upon an employee for drug violations. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the agreement and to post the statement in a prominent place in the workplace. Notifying the Corporation within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. Imposing a sanction, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is so convicted, as required by section 5 of the Drug Free Workplace Act. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. AUTHORIZED SIGNATURES By IN WITNESS WHERE OF the parties hereto have caused this agreement to be executed by their duly authorized officials. City (or Village ) of State of Illinois Department of Transportation By Mayor or President Director of Highways City l illage / Town Clerk Date (Municipal Seal) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION COMPUTATION STTEET - MUNICIPAL MAINTENANCE For the Period beginning July I, 1995, ending June 30, I99G Sheet 1 of 2 District No. 1 Village of Lemont INTERSECTING STREETS PORTIONS UNDER AGREEMENT MAINT. ALLOWANCE LINE TOTAL BUILT NO. LENGTH LANE ADT/ RATE/ ADJ. ROUTE SUB - NO. ROUTE SECTION STREET NAME FROM TO WIDTH BY WIDTH LANES LOCATION IN FEET MILES LANE SOURCE LN. MI. FACTOR TOTALS TOTALS 1 SA 221 1971 -6WRS New Avenue West Corporate 2 -Way Ramp 26' C -S 26' 2 Full 3018 1.14 1700 C -'86 395 3.27 1472.48 Limits Roadway 2 SBI 4A SEC C Illinois State Brady 33' C -S 33' 3 Full 3400 1.93 1084 C -'86 333 3.27 2101.60 1971 -6 WRS Roadway 3 SBI 4A SEC C Chicago Brady East Corporate 26' C -S 26' 2 Full 1400 0.53 1625 C -'86 388 3.27 672.44 1971 -6 WRS Limits Roadway 4 FAU 2612 3104 -R(79) State Bluff North Bridge 2 @24' S 2 @24' 4 Adj. to 1322 1.00 2550 C =90 478 3.27 1563.06 Abutment Median 5 FAU 2612 3104B(79) State (Highrise Sub - Structure) 6 FAU 2612 3104B -1(79) State (Highrise Sub - Structure) 0.00 2 @30' S 2 @30' 4 Adj. to 3307 2.51 2550 C -'90 478 3.27 3923.28 Median 7 FAU 2612 3104R(79) State South Bridge Illinois 2 @24' S 2 @24' 4 Adj. to 163 0.12 2550 C -'90 478 3.27 187.57 Abutment Median 8 SBI 4A SEC C State Illinois Pfiefer 18' C -S 18 -26 V 2 Center 3279 1.24 5100 C -'90 602 3.27 2440.99 9 SBI 4A 1971 -8 State Pfiefer 127th 26' C -S 26' 2 Full 2900 1.10 5100 C -'90 602 3.27 2165.39 WRS -1 Roadway 10 SA 180 3098 McCarthy Houston Walker 20' C -S 20' 2 Full 5900 2.23 3400 C -'90 520 3.27 3791.89 1969- 18 -XRS Roadway 11 SA 180 0101.1 McCarthy Illinois Houston 20-44' C 20' 2 Center 2690 1.02 3400 C -'90 520 3.27 1734.41 $20,053.11 STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION COMPUTATION SHEEP - MUNICIPAL MAINTENANCE For the Period beginning July 1, 1995, ending June 30, 1996 Sheet 2 of 2 District No. 1 Village of Lemont INTERSECTING STREETS LINE TOTAL BUILT NO. LENGTH LANE ADT/ RATE/ ADJ. ROUTE SUB - NO. ROUTE SECTION STREET NAME FROM TO WIDTH BY WIDTH LANES LOCATION IN FEET MILES LANE SOURCE LN. MI. FACTOR TOTALS TOTALS FORTIONS UNDER AGREEMENT MAINE. ALLOWANCE 12 FAU 2612 3104 R(79) 2 -Way Ramp New Avenue State 36' S 36' 3 Full 582 0.33 250 Est. 250 3.27 269.78 $269.78 Roadway TOTALS 13.15 Lane Miles TOTAL AMOUNT $20,323.00 Mayor Richard A. Kwasneski Village Clerk Charlene M. Smollen Administrator Steven A. Jones June 14, 1995 LEMONT Village of Faith 418 Main Street • Lemont, IL 60439 -3788 (708) 257 -1550 Fax (708) 257 -1598 Duane P. Carlson, P.E. District Engineer/District 1 Illinois Department of Transportation 201 West Center Court Schaumburg, IL 60196 -1096 Attn: Roy D. Fonda, P.E. Bureau Chief of Maintenance Dear Sirs: Trustees Barbara Buschman Alice Chin Keith Latz Connie Markiewicz Rick Rimbo Ralph Schobert Enclosed is Resolution 362, authorizing adoption of an annual Local Agency Agreement with the Illinois Department of Transportation for local maintenance of State maintained streets for the period 7/1/95 to 6/30/96 and three (3) executed copies of the Agreement. If any additional information is required, please contact me. Sincerely, cc: Dan Fielding, Director of Public Works en A. . -s ' Village As istrator