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R-347-95 Authorizing Execution of an Agreement with the Canal Corridor Association and Downtown Lemont, Inc. for Main Street partnership services in 1995CONSENT AGENDA ITEM III.D. RESOLUTION RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE CANAL CORRIDOR ASSOCIATION AND DOWNTOWN LEMONT, INC. FOR MAIN STREET PARTNERSHIP SERVICES IN 1995 WHEREAS, the Village of Lemont has received services from the Canal Corridor Association in conjunction with the municipality's designation as a "Main Street Community;" and WHEREAS, the three year designation period has elapsed; and WHEREAS, the Canal Corridor Association seeks to provide additional services to Lemont during 1995; and WHEREAS, the Village of Lemont and Downtown Lemont, Inc. seek to receive additional Main Street Services. NOW, THEREFORE, BE IT RESOLVED that the Village President is authorized to execute the attached Memorandum of Agreement between the Village of Lemont, Downtown Lemont, Inc. and the Canal Corridor Association. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ONT, CO S OF COOK, WILL, AND DU PAGE, ILLINOIS, on this L day of �r�. -�� , 1995. AYES NAYS PASSED ABSENT Barbara Buschman Alice Chin Keith Latz Connie Markiewicz Rick Rimbo Ralph Schobert CHARLENE M. SMOLLEN, Village Clerk Approved by me this 'J(.3'IC d. oi� c -c� �u , 1995. Attest: 1.-e-eat CHARLENE SMOLLEN, Village Clerk D A. KWAS ESKI, Village President Preserving and revitalizing the nation's first heritage corridor. Formerly the Upper Illinois Valley Association Canal Corridor Association MEMORANDUM OF AGREEMEN Main Street Partnership -- 4th Year Main Stree This AGREEMENT is entered into and executed by the Canal Corridor Association (hereinafter referred to as the ASSOCIATION) and, Downtown Lemont, Inc. and the Village of Lemont (hereinafter referred to as the PARTICIPANT.) 1. Parties ASSOCIATION is a private, not - for - profit Illinois corporation organized to preserve and enhance the historic sites and unique landscapes within the Illinois and Michigan Canal National Heritage Corridor, the nation's first heritage corridor designated by the U.S. Congress. PARTICIPANT comprises the local village government and a not - for - profit organization created to manage a local Main Street program described herein in the municipality of Lemont located in the aforesaid Illinois and Michigan Canal National Heritage Corridor. 2. Purposes Whereas, PARTICIPANT has successfully completed a three -year partnership with the Canal Corridor Association and desires that the partnership continue; and Whereas, the Canal Corridor Association desires to continue the relationship which has been established with PARTICIPANT; Now therefore, in consideration of the foregoing and mutual covenants and agreements contained herein, the parties have agreed to do as follows: SECTION I. The ASSOCIATION agrees to: 1. Designate a Regional Director to act the liaison with and handle communications between the PARTICIPANT and the ASSOCIATION. 2. Designate the Village of Lemont as an Illinois & Michigan Canal National Heritage Corridor MAIN STREET Community. 3. Provide the following regional and on -site technical assistance and training services: A. An evening regional Business Retention /Recruitment workshop to help sharpen local retention /recruitment knowledge and skills. The workshop will showcase case studies from other communities and will be held at a central heritage corridor location. B. A minimum of three (3) day -long Program Manager training & networking workshops Recycled 220 South State Street • Suite 1880 • Chicago, Illinois 60604 . 312/427 -3688 • Fax 312/427 -6251 Paper held at rotating locations in the Heritage Corridor designed to further develop and refine skills of managers. Interested volunteers are also invited to attend. C. A one -day, on -site Technical Assistance visit, the focus of which will be geared to specific needs identified by the PARTICIPANT. D. A one -day, on -site (or equivalent thereof) Design Assistance visit, the focus and format of which will be tailored to the needs of PARTICIPANT. E. A two -day, on -site Annual Program Self - Assessment to provided a joint review of the program's progress and help build consensus on work plan priorities for the upcoming year. F. A day -long Main Street Idea Exchange to be held jointly with the Indiana, Illinois, Kentucky and Iowa Main Street programs at Starved Rock Park and which will feature 4 -Point case studies from throughout the midwest. G. When appropriate, the PARTICIPANT is welcome to attend training sessions provided to other designated Heritage Corridor Main Street participants. 4. As requested, and as scheduling permits, ASSOCIATION staff will conduct additional on- site visits to facilitate the progress of the local Main Street program. Furthermore, the ASSOCIATION agrees to: 5. Provide information and advice to the local program manager, board of directors and committee members on a continuing basis. 6. Maintain regular phone contact with the program manager to evaluate the response to, and progress of the program and to discuss individual technical assistance needs of the program; 7. Facilitate on -going coverage of the progress of the local and regional programs through the Main Street newsletter, the Annual report, and media coverage. 8. Designed to supplement and enhance the services outlined above, all Heritage Corridor Main Street communities will be encouraged to take advantage of the following services which will be offered only if additional funding is secured: A. A Business Retention Assistance program which includes a series of regional workshops on topics of interest to retailers and other businesses which will be complemented by a limited number of one -on -one technical assistance site visits with downtown businesses. B. A Bed & Breakfast Accommodations Study which includes "How -To" training workshops and at least two, site - specific feasibility studies. Services are designed to stimulate the creation of B &B establishments in the Heritage Corridor. -2- C. A Growth Management workshop to assist communities deal with development pressures and develop a balanced approach to preserving the communities unique sense of place and accommodating new development. The ASSOCIATION reserves the right to cancel on -site services if the local program manager and majority of persons designated to participate have not committed to participation at least 48 hours before the scheduled event. SECTION II. The PARTICIPANT agrees to: 1. Maintain an active volunteer board of directors, representative of all downtown interest to oversee the continuing development and implementation of the local Main Street program. (Attach list of BOARD OF DIRECTORS & COMMITTEE CHAIRS as Exhibit A.) 2. Establish a strong committee system to include but not be limited to the following committees: design, economic restructuring, promotion, organization. 3. Concentrate the focus of the local Main Street program within the designated downtown program area. 4. Develop, implement, and maintain program commitment to the comprehensive Main Street Four -Point Approach as advocated by the National Main Street Center. 5. Adopt an annual written workplan for the local Main Street program. (Attach WORKPLAN as Exhibit B) and an annual budget for operating and implementing the Main Street program. (Attach BUDGET as Exhibit C.) 6. Employ a full -time Main Street program manager whose sole responsibility will be the day - to -day administration and coordination of the local Main Street program. (Attach MANAGER JOB DESCRIPTION as Exhibit D.) In the event the Main Street Manager position is vacated during the term of this Agreement, the Participant agrees to fill the position within a reasonable time. The Partnership reserves the right to review Main Street designation if the position is vacated for more than four (4) months. Upon replacing a manager, the Participant will be required to send the new manager to a comprehensive Main Street training program or provide records of prior attendance. 7. Submit quarterly program updates using a format provided by the ASSOCIATION to document progress and impact of program. 8. Provide the ASSOCIATION two copies of any materials published or produced by the PARTICIPANT. 9. Assist the ASSOCIATION with arrangements for technical assistance, public relations or other site visits to the community. -3- 10. Maximize local benefit of technical services by promoting and encouraging board member and volunteer attendance at local and regional training opportunities provided by the ASSOCIATION. 11. Authorize the local program manager's participation in Main Street manager meetings scheduled periodically in the region and encourage attendance at other appropriate training opportunities, including the annual National Town Meeting. 12. If requested by ASSOCIATION, and as scheduling permits, serve as a resource to regional Main Street Partnership activities sponsored by the ASSOCIATION. SECTION III. The PARTIES hereto otherwise agree as follows: 1. The term of this agreement shall be from January 1, 1995 - September 30, 1995. 2. If PARTICIPANT is a not - for - profit private or public corporation, PARTICIPANT warrants that it is a duly chartered corporation and shall submit a copy of its corporate charter and a copy of its bylaws to the ASSOCIATION. 3. This agreement shall be binding upon and shall inure to the benefit of the parties and their successors. 4. The ASSOCIATION is limited to furnishing its services to the PARTICIPANT and thus nothing contained herein shall create any employer - employee relationship. 5. Notwithstanding any other provisions of this Agreement, if funds anticipated for the continued fulfillment of the Agreement are at any time not forthcoming or insufficient, each party respectively shall have the right to amend or terminate the Agreement without penalty by giving not less than sixty (60) days written notice. 6. This document memorializes all elements of this agreement, and both incorporates and and supersedes any previous agreements or negotiations, whether oral or written. IN WITN SS WHERE F, the parties have e uted this agreement. JAB BY: i ,/_t, t1 1_..� Gregg v'., ► 'resident ont, Inc. Kwasneski, Mayor Village o` •: ant BY: 17 \,74(. Laurie B. Scott, Re.ional Director (Date) Main Street Partnership -4- Exhibit A 1994 -1995 DLI BOARD MEMBER ROSTER INCLUDING COMMITTEE CHAIRS Joseph Burke 680 Kruk Street Lemont, IL 60439 H: 257 -5352 Ken Jacobowski Economic Restructuring Chair 711 Walnut Lemont, IL 60439 W: 257 -5150 H: 2573449 F: 257 -8079 Tom Heffron Organization Chair 909 Southport Lisle, IL H: 968 -1745 Vic Markiewicz 108 Illinois Street Lemont, IL 60439 W: 257 -6363 H: 257 -5899 F: 257 -6399 Rich Meade 1001 Edgewood Court Lemont, IL 60439 W: 257 -2241 H: 257 -1206 F: 257 -7950 Bob Norfleet 1 East Logan Street Lemont, IL 60439 H: 257 -6699 John Schiera Design Chair 13035 South Wolf Road Palos Park, IL 60464 W: 361 -5124 Marion Seibel Promotions Chair RR #1 Derby Road Lemont, IL 60439 W: 442 -1112 H: 257 -7778 P: 512 -5281 F: 442 -1285 Pat Shemwell Secretary 99 Timberline Drive Lemont, IL 60439 H: 257 -3564 Shirley Sheu 107 Stephen Street Lemont, IL 60439 W: 257 -2548 H: 349 -7958 Tom Sniegoski 16020 127th Street Lemont, IL 60439 W: 257 -6233 H: 257 -2522 F: 257 -1219 Ron Stapleton Vice - President 920 Schultz Lemont, IL 60439 W: 257 -7100 H: 257 -3078 F: 257 -6555 Gregg Vavra President 726 Singer Lemont, IL 60439 W: 257 -8767 H: 257 -2922 F: 257 -8760 DOWNTOWN LEMONT, INC. 1994 -1995 WORKPLANS PROMOTIONS Downtown Business Directory #2 Downtown Business Directory #3 Halloween Hoe -down Hometown Holiday St. Patrick's Day Architectural Finds 1995 Out -to -Lunch Event Evaluation Form Image Campaign Elves Workshop Heritage Fest 1994 Heritage Fest 1995 ORGANIZATION Quarterly Newsletter Gala 1994 Gala 1995 Volunteer Gifts Holiday Volunteer Party Leadership Appreciation Gifts DLI General Information Brochure Project Person List Silent Auction for Gala 1994 Kids Planting Flowers Mural T -shirts Public Relations Booth at Events Develop Business Membership Campaign Individual Membership Campaign Speaker's Bureau Quarterly Chair Meeting Exhibit B ECONOMIC RESTRUCTURING Properties Available File Community Phone Survey General Market Data Analysis Downtown Space Use /Cluster Map Downtown Business Survey New Business Welcome /Grand Opening DESIGN Photo Idea Book Architect Assistance Contractors Listing Expand Technical Information File Rehabilitation Grant and Incentive Information Building "Before and After" Restoration Posters Bank Financing Program for Building Rehabilitation Historic District Private Sign Ordinance Copy Historic Downtown Photos Main Street Improvements Install Temporary Parking Signs Park District's Legion Park Plan Complete Design Assistance Program Assistance Available to Property Owners Establish Design Guidelines Exhibit C TIF FUND - DOWNTOWN LEMONT FY1994-95 BUDGET EXPENDITURE NARRATIVE PERSONAL SERVICES No anticipated change for FY 1994 -95. OUTSIDE SERVICES/MATERIALS & SUPPLIES Within these general areas are the overall office expenses of the Program Manager and Administrative Assistant. Specific Downtown Lemont, Inc. (DLI) activities requiring TIF funding are also included and itemized as follows: Promotional Expenses Business Directory ($3,720) Image Campaign ($ 500) Organizational Expenses Quarterly Newsletter ($3,952) DLI Brochure ($1,500) Membership Drive ($ 700) DLI T- Shirts ($ 700) Mural T- Shirts ($1,200) P.R. Booth ($ 150) 000) Insurance ($2, Project Person List ($ 75) Speakers Bureau ($ 50) Design Expenses Historic District Development ($ 500) 00) Design Guideline Development (,0 Assistance Brochure ($ $1 200) Sign Ordinance Development ($ 100) Economic Restructuring Expenses Business Seminar ($ 500) New Business Grand Openings ($ 510) 60 Festival/Event Expenses Halloween Hoedown Hometown Holiday St. Patrick's Day Architectural Finds Out to Lunch Elves' Workshop Heritage Fest DLI Gala Holiday Volunteer Party 61 ($ 725) ($ 950) ($ 650) ($ 400) ($1,500) ($ 750) ($6,500) ($1,300) ($ 385) Mayor Richard A. Kwasneski Village Clerk Charlene M. Smollen Administrator Steven A. Jones LEMONT Village of Faith 418 Main Street • Lemont, IL 60439 -3788 (708) 257 -1550 Fax (708) 257 -1598 PROGRAM MANAGER DOWNTOWN LEMONT, INC. Exhibit D Trustees Barbara Buschman Alice Chin Keith Latz Connie Markiewicz Rick Rimbo Ralph Schobert NATURE OF POSITION The Program Manager is responsible for the daily administration and activities of the Lemont Main Street Program and downtown tax increment finance (TIF) district. Under the general direction of the President of Downtown Lemont, Inc. (DLI) and direct supervision of the Community Development Director, the Program Manager provides the staff support and leadership to fulfill the goals of the Lemont Main Street Program and downtown TIF district. EXAMPLES OF WORK 1. Provide daily administration of DLI. Conduct required business activities as well as those specific activities assigned by the President or Committee Chairs. 2. Provides staff assistance to identify and implement overall needs of downtown tax increment finance district. 3. Coordinate formulation, preparation and adoption of the annual DLI and TIF district budgets. 4. Provide policy input and recommendations regarding design, economic restructuring, organization, promotion and TIF activities. Facilitates, and when necessary, implements committee and Board policy decisions. Assists committees with work plan preparations. 5. Work with president and committee chairpersons to formulate agendas for DLI Board and committee meetings. Attend required meetings of the Village and DLI. 6. Establishes relationships with business and property owners within the downtown and TIF ara in order to identify issues of concern or assistance. 7. Initiate and coordinate communications between the Village, DLI, and area taxing bodies, media, Chamber of Commerce and other appropriate organizations in order to maximize awareness of downtown TIF activities. 8. Work with businesses and lending institutions to assist with financing, renovation or expansion plans within downtown and TIF area. 9. Provide all necessary reports to national and regional Main Street organizations. Provides required activity reports to Village and DLI. 10. Coordinates the activity of any outside consultants which may be retained by the Village or DLI pertaining to the downtown or TIF area. 11. Participates in professional development opportunities which relate to the Lemont Main Street Program, or general TIF planning issues. 12. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. QUALIFICATIONS Considerable knowledge and familiarity with the promotion, preservation and function of downtown businesses. Considerable knowledge of the practices and procedures related to managing a volunteer organization. Knowledge of the organization of local government and the interaction of departmental units. Knowledge of principles of historic preservation. Knowledge of Board dynamics and the ability to successfully work within a Board environment. Ability to perform highly detailed reviews and technical studies. Knowledge of planning research techniques, statistical reporting methods and computer applications. Knowledge of economic development and incentive financing principles. Ability to make public presentations and to interact with Board members, members of the community and Village staff. Ability to prioritize and complete projects independently and in a timely manner. Ability to interact with the public under general and difficult work situations. Possession of a valid Illinois driver's license. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a degree in planning, public administration, marketing, or a closely related field. Applicable work experience may be considered in lieu of educational requirements. Minimum of 2 -3 years experience required, preferably within a Main Street, planning or economic development environment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required during interaction with downtown activities and merchants. Hand -eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is frequently required to talk or hear; sit; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand or walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close, vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions, The employee is occasionally exposed to wet and /or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. 1/24/94 1994 - 1995 BOARD MEMBER ROSTER TERMS TERMS EXPIRING APRIL 1995 Ken Jacobowski Tom Sniegoski Gregg Vavra Vic Markiewicz John Schiera TERMS EXPIRING APRIL 1996 Pat Shemwell Tom Heffron Bob Norfleet Sheri Forillo Shirley Sheu TERMS EXPIRING APRIL 1997 Joe Burke Rich Meade Paul Schwartz Marion Seibel Ron Stapleton CONSENT AGENDA ITEM III.D. RESOLUTION ' „ RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE CANAL CORRIDOR ASSOCIATION AND DOWNTOWN LEMONT, INC. FOR MAIN STREET PARTNERSHIP SERVICES IN 1995 WHEREAS, the Village of Lemont has received services from the Canal Corridor Association in conjunction with the municipality's designation as a "Main Street Community;" and WHEREAS, the three year designation period has elapsed; and WHEREAS, the Canal Corridor Association seeks to provide additional services to Lemont during 1995; and WHEREAS, the Village of Lemont and Downtown Lemont, Inc. seek to receive additional Main Street Services. NOW, THEREFORE, BE IT RESOLVED that the Village President is authorized to execute the attached Memorandum of Agreement between the Village of Lemont, Downtown Lemont, Inc. and the Canal Corridor Association. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUN S OF COOK, WILL, AND DU PAGE, ILLINOIS, on this .,Q , day of �'YU�,It ii , 1995. Barbara Buschman Alice Chin Keith Latz Connie Markiewicz Rick Rimbo Ralph Schobert n Approved by me this 43/4 AYES NAYS PASSED ABSENT tex� C LENE M. SMOL EN, Village Clerk day of tAZIie.L4 , 1995. it2/09/Le-A ENE SMOLLEN, Village Clerk WASNESKI, Village President