R-358-95 Amending Section 5.4 (Paid Vacations) of the Village of Lemont Personnel Policy ManualITEM V.B...
RESOLUTION 51
RESOLUTION AMENDING SECTION 5.4 (PAID VACATIONS)
OF THE VILLAGE OF LEMONT PERSONNEL POLICY MANUAL
WHEREAS, the Village of Lemont has adopted a Personnel Policy Manual which
governs work rules, employment practices and employee benefits of all full and part time
employees; and
WHEREAS, from time to time it is in the best interest of the Village to amend the
provisions of the Manual in an effort to provide a comprehensive and equitable document.
THEREFORE, BE IT RESOLVED THAT Section 5.4 of the Personnel Policy Manual
is hereby amended to provide a three week vacation benefit to all department heads as
indicated in Exhibit A.
BE IT FURTHER RESOLVED THAT this amendment shall be effective as of May
1, 1995.
Barbara Buschman
Alice Chin
Keith Latz
Connie Markiewicz
Richard Rimbo
Ralph Schobert
Approved by me this gya day of
Att
/la 4111,
ENE M. SMOLLEN, Village Clerk
AYES NAYS PASSED ABSENT
CHARLENE M. SMOLLEN, Village Clerk
, 1995
0
AS ESKI, Village President
preceding Friday will be observed as the paid holiday. If an authorized
holiday should fall on a Sunday, the following Monday will be observed as the
paid holiday. If a holiday occurs during an employee's authorized vacation
period, including holidays occurring on Saturday and Sunday, an extra day
will be added to the employee's vacation leave balance.
On occasion, an employee's work schedule may require working on a
designated holiday. In such an instance the employee will be reimbursed for
all hours worked at a rate of 1.5 times the regular hourly rate.
To receive compensation for holiday pay, an employee must work the day
before and day after a holiday unless on paid leave authorized by the
department head. An employee absent due to illness will also be eligible if
properly documented and approved by the department head.
53 Personal Holidays.
A maximum of two (2) personal holidays will be provided to employees during
each calendar year. Personal days shall be taken at the discretion of the
employee, provided that the scheduled date is approved by the department
head. Employees shall request a personal holiday at least seven (7) days in
advance.
Personal holidays must be utilized during the calendar year and cannot be
accumulated or reimbursed in the form of extra day of pay. Any personal
holiday not utilized before December 31, or prior to an employee's termination
is to be considered "lost."
Employees shall not be eligible to receive personal holidays until completion
of six (6) months of continuous service. Employees hired after July 1 shall
not be entitled to receive a personal day until the following calendar year.
5.4 Paid Vacations.
Paid vacations are provided to employees in accordance with length of
continuous service. Vacation days are earned on a monthly basis according
to the following accrual schedule:
Length of Service
Less than five (5) years
Vacation
Ten (10) working days per
annum
5/6 work days per month
Upon reaching fifth (5th) Fifteen (15) working days
anniversary of per annum
employment 1 1/4 work days per month
16
Upon reaching tenth
(10th) anniversary of
employment
Upon reaching fifteenth
(15th) anniversary of
employment
Upon reaching twentieth
(20th) anniversary of
employment
Twenty (20) working days
per annum
1 2/3 work days per month
Twenty -five (25) working
days per annum
2 1/12 work days per month
Thirty (30) working days
per annum
2 1/2 work days per month
To insure clear understanding of the Village's vacation policy, employees
should be aware that when the amount of vacation leave increases after 5, 10,
15, or 20 years of service, the employee does not start earning the increase in
vacation leave until the date of anniversary of the 5th, 10th,15th or 20th year
of service, with the increase in vacation leave to be taken during the current
year of employment.
Employee vacation requests are subject to the approval of the department
head. Department head vacation requests are subject to the approval of the
Village Administrator. Vacation requests for more than ten (10) consecutive
work days shall be approved by department heads with the concurrence of the
Village Administrator. The resolution of any vacation scheduling conflicts
shall be based upon employee seniority. Requests for vacation time of five (5)
or more consecutive days shall be made no later than thirty (30) days in
advance to allow for proper departmental planning. No employee shall be
eligible to receive a paid vacation until completion of six (6) months of
continuous service unless authorized by the department head. Vacation time
must be requested in increments of one full day.
Vacation time must be taken during the calendar year earned. If a vacation
balance exists as of December 31 it will be considered lost. Employees may
individually request a one -year carryover of accrued vacation time, however
such carryover shall not exceed five (5) working days. Approval of any
carryover request shall be subject to the approval of the Village
Administrator.
In view of the fact this Policy Manual was adopted after many employees
accumulated large vacation balances, special consideration will be given to
17