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R-298-94 Authorizing adoption of an agreement with the Illinois department of transportation for construction of improvements to State Street between 127th Street and Peiffer AvenueITEM VI.B.1 RESOLUTION 8 RESOLUTION AUTHORIZING ADOPTION OF AN AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION OF IMPROVEMENTS TO STATE STREET BETWEEN 127TH STREET AND PUFFER AVENUE WHEREAS, the Illinois Department of Transportation has committed resources to undertake improvements to State Street; and WHEREAS, the Illinois Department of Transportation has provided the plans and specifications of the project to the Village of Lemont; and WHEREAS, the Village concurs with the terms of the agreement and roadway plans. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees that the attached Agreement be approved. BE IT FURTHER RESOLVED that the Village of Lemont approves the plans and specifications of State Street (FAU Route 2632 - State Section C -N -1). PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DU PAGE, ILLINOIS ON THIS a DAY OF , 1994. AYES NAYS PASSED ABSENT Barbara Buschman Alice Chin Keith Latz William Margalus Richard Rimbo Ralph Schobert Approved by me this 0 r't€'' day of Attest -77 vi CHARLENE M. SMOLLEN, Village Clerk CHARLENE M. SMOLLEN, Village Clerk 9, 3671r AGREEMENT THIS AGREEMENT entered into this 24th day of January A.D. 199i by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the Village of Lemont, County of Cook, of the State of Illinois, hereinafter called the VILLAGE. W I T N E S S E T H: WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving approximately 3900 lineal feet of State Street (FAU Route 2632, State Section: C -N -1, Village Section: 93- 00023- 00 -WR) by making the following improvements: State Street at 127th Street Channelization of the intersection, providing for one 12 ft through traffic lane in each direction on State Street, a 12 ft thermoplastic painted median with 12 ft and variable width left turn lanes, a 12 ft and variable right turn lane on State Street for the southbound to westbound movement and also on 127th Street for westbound to northbound movement and installing traffic signals at the intersection. State Street north of 127th Street to north of Peiffer Avenue Widening and resurfacing, providing for one 12 ft through traffic lane in each direction, a 12 ft center lane for separate left turn movements at dedicated streets as shown on the plans, installing traffic signals at the State Street intersection with Keepotaw Drive /Lemont Shopping Plaza, channelizing this intersection, installing a highway lighting system between 127th Street to Keepotaw Drive and upgrading the lighting system from Feehauf Street to Keepotaw Drive, constructing new 5 ft PCC sidewalks along the north side of 127th Street, and the east and west side of State Street, constructing curb and gutter, and a storm sewer system for highway drainage, and by performing all other work necessary to complete the improvement in accordance with the approved plans and specifications; and WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the plans, specifications and contract. 2. The STATE agrees to pay all right -of -way, construction and engineering costs, subject to reimbursement by the VILLAGE as hereinafter stipulated, and except as may be provided in other Agreements between the STATE and third parties. 3. It is mutually agreed by and between the parties hereto that the estimated cost of the improvement and cost proration is as shown on Page 2A. 4. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost of this improvement, a copy of which is attached hereto as Exhibit A and made a part hereof. Upon award of the contract for this improvement, the VILLAGE will pay to the Department of Transportation of the State of Illinois in a lump sum, from any funds allotted to the VILLAGE, an amount equal to 95% of its obligation incurred under this Agreement and will pay to said Department the remainder of its obligation (including any nonparticipating costs for FA projects) in a lump sum upon completion of the project, based upon final costs. The VILLAGE agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. PAGE - 2A - $T T OF OST CIPATI0N RED RAL STATE TYPE OF WORK COST MIT $ COST All roadway work P &C Engineering TRAFFIC SIGNAL IIST .ELATION State Street at 127th Street P &C Engineering (15 %) State Street at Keepotaw Drive P &C Engineering (15 %) OTHER WORK New Sidewalk P &C Engineering (15 %) Upgrade Highway Lighting P &C Engineering (15 %) Relocate Highway Lighting P &C Engineering TOTAL Note: (15 %) $ 873,600 80% $ 218,400 20% $ $ 131,040 80% $ 32,760 20% $ VILLAGE TOTAL N/A $1,092,00: N/A $ 163,80C $ 80,000 80% $ 20,000 20% $ N/A $ 100,000 $ 12,000 80% $ 3,000 20% $ N/A $ 15,000 $ 80,000 80% $ 10,000 10% $ 10,000 10% $ 100,000 $ 12,000 80% $ 1,500 10% $ 1,500 10% $ 15,000 $ $ N/A $ 21,000 50% $ 21,000 50% $ 42,000 N/A $ 3,150 50% $ 3,150 50% $ 6,30C N/A $ N/A $ 132,000 100% $ 132,000 N/A $ N/A $ 19,800 100% $ 19,800 $ N/A $ N/A $ 40,000 100% $ 40,000 (15 %) ,$ N/A S N/A § 6,000 100% 5 6,000 $1,188,640 $ 309,810 $ 233,450 $1,731,900 Local participation shall be predicated on the percentages shown above for the specified work. The local cost shall be determined by multiplying the final quantities times contract unit prices plus 15% for construction and preliminary engineering. The Village of Lemont's participation toward traffic signals and highway lighting relocation shall not exceed $71,375.00 which represents 125% of the estimated construction and engineering costs for the aforedescribed signals, and highway lighting relocation. 5. The VILLAGE has adopted, and will put into effect, prior to the STATE advertising for the work to be performed hereunder, an ordinance requiring that parking be prohibited, along State Street within the limits of this improvement, within the VILLAGE limits, a copy of which is attached hereto as Exhibit B and made a part hereof, and will in the future prohibit parking at such locations within or immediately adjacent to this improvement as may be determined by the STATE or be necessary from traffic capacity studies. 6. The VILLAGE has adopted and will put into effect, prior to the STATE advertising for the work to be performed hereunder, an appropriate ordinance prohibiting the discharge of sanitary sewage and industrial waste water into any storm sewers or drainage facilities constructed as part of this improvement, a copy of which is attached hereto as Exhibit C and made a part hereof. 7. Prior to the STATE advertising for the work to be performed hereunder, the disposition of encroachments will be cooperatively determined by representatives from the VILLAGE and the STATE. The VILLAGE has adopted and will put into effect, prior to the STATE advertising for the work to be performed hereunder, an appropriate ordinance relative to the disposition of encroachments and prohibiting in the future any new encroachments within the limits of the improvement, a copy of which is attached as Exhibit D and made a part hereof. 8. The VILLAGE agrees to adopt a resolution or send a letter, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 9. The VILLAGE agrees not to permit driveway entrance openings to be made in the curb as constructed, without the consent of the STATE. 10. The STATE shall cause private utilities to be relocated at no expense to the STATE or VILLAGE. Where a municipal utility has been installed 1. on right of way acquired by the STATE or 2. within defined limits of a route -3- the STATE has accepted for maintenance responsibilities, subsequent to the date of such acceptance the municipality will bear all utility relocation or adjustment costs made necessary by the construction of this improvement. 11. Upon completion of the improvement, and final field inspection by the STATE, and so long as State Street is used as a STATE highway, the STATE agrees to maintain, or cause to be maintained, the median, the through traffic lanes, the left turn and right turn lanes, and the curb and gutter or stabilized shoulders and ditches adjacent to those lanes. The STATE will be responsible for the maintenance of lane line and median line markings. 12. Upon final field inspection of the improvement, the VILLAGE agrees to maintain, or cause to be maintained, those portions of the improvement which are not maintained by the STATE, including parking lanes and their adjacent curb and gutter, sidewalks, parkways, guardrails, crosswalk, stopline marking, and maintenance of the mast arm cross street signing facing VILLAGE maintained streets, VILLAGE owned utilities, including appurtenances thereto, highway lighting, including furnishing the electrical energy therefore, and shall maintain the storm sewers and appurtenances by: Performing those functions necessary to keep the sewer in a serviceable condition, including cleaning sewer lines, inlets, manholes, and catch basins, along with the repair or replacement of inlet, manhole and catch basins' frames, grates or lids, plus structural failures to a maximum of 12 feet between adjacent manholes. The maintenance, repair, and /or reconstruction of storm sewers constructed as part of this improvement beyond the aforedescribed responsibilities shall be that of the STATE. 13. Upon acceptance by the STATE of the traffic signal work included herein, the financial responsibility for the maintenance and electrical energy charges for the operation of the signal(s) shall be proportioned as follows: Intersection Level of Maintenance Electrical Maintenan a gnerav State Street @ 127th Street I1 STATE Share 100% VILLAGE Share 0% 0% 100% State Street @ Keepotaw Drive II STATE share 0% 0% VILLAGE Share 100% 100% it is mutually agreed that the actual signal maintenance will be performed by the STATE either with its own forces or through an ongoing contractual agreement. It is further agreed that the signals shall be maintained to at least the Level of Maintenance shown above. It is understood that Level of Maintenance I meets the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways and Level of Maintenance II exceeds the manual requirements and is prescribed for those signals that the District Engineer, with the concurrence of the Engineer of Operations, determines to require a higher level of service for adequate operations of the highway system at those locations. The STATE agrees to make arrangements with the local power company to furnish the electrical energy for the operation of the traffic signals. The VILLAGE agrees to pay its proportionate share of this cost as billed by the local power company. The STATE retains the right to control the sequence and timing of the traffic signals. -5- r If, in the future, the STATE adopts a roadway or traffic signal improvement on State Street passing through the traffic signal installation included herein which requires modernization or reconstruction to said traffic signal installation, then the VILLAGE agrees to be financially responsible, in accordance with STATE policy for its proportionate share of the costs to modernize or reconstruct the traffic signal installation in conjunction with the STATE's proposed improvement. 14. Upon acceptance by the STATE of the new traffic signal installation(s) included herein, the responsibility for maintenance and energy outlined above shall become a part of the Master Agreement executed by the State and the VILLAGE on December 8, 1980. THIS AGREEMENT and the covenants contained herein shall become null and void in the event the contract covering the construction work contemplated herein is not awarded within 3 years subsequent to execution of this Agreement. THIS AGREEMENT shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. Village Clerk (SEAL) Date: resident January 24 STATE OF ILLINOIS DEPAR NT OF T S RATION 19 94 By A /0 • ,'irector o Highways Date: 4/0/"1! 6v74h 1995"