R-312-94 Authorizing adoption of a grant agreement between the Village of Lemont and Illinois department of conservationITEM VI.B.1
RESOLUTION 34�
RESOLUTION AUTHORIZING ADOPTION OF A GRANT AGREEMENT
BETWEEN THE VILLAGE OF LEMONT AND
ILLINOIS DEPARTMENT OF CONSERVATION
WHEREAS, the Village of Lemont and the Illinois Department of Conservation have
proposed to enter into an Intergovernmental Agreement to provide a 1994 Urban and
Community Forestry and Assistance Grant; and
WHEREAS, the Village seeks to utilize such funds to develop a Community Tree
Inventory and Forestry Management Plan.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees
that the attached Intergovernmental Agreement be approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
1 HE VILLAGE OF LEMONT, C UNITE S OF COOK, WILL, AND DU PAGE, ILLINOIS
on this o"?6 C - day of , 1994.
Barbara Buschman
Alice Chin
Keith Latz
William Margalus
Rick Rimbo
Ralph Schobert
AYES NAYS PASSED ABSENT
CHARLENE M. SMOLLEN, Village Clerk
Approved by me this - day of zC >!
CHARLENE M. SMOLLEN, Village Clerk
OA
"' ASNESKI, Village President
1s994
Illinois Department of Conservation
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eCaQ'
'-. ,r'CAGC
Brent `.tanning, Director
jcnn bV Comeno. Decuty Director Bruce =. C:ay. Assistant :rector
Village of Lemont
Tim Teddy
418 Main Street
Lemont, Illinois 60439
Dear Mr. Teddy:
On behalf of the Depar-crent of Conservation, we are pleased to
inform you that your application for an Urban and Community
Forestry Grant was selected and approved.
The grant agreement is enclosed for your review and signature. The
final date for expenditures is June 30, 1995.: Once the grant
agreement is signed by both your community and the Department of
Conservation the project expenditures may begin. Any costs
incurred prior to the effective date of this agreement cannot be
included as a part of the project.
Please return the enclosed grant agreement on or before May 6,
1994. If you have any questions concerning the contract, please
contact Reinee Hildebrandt, Urban Forestry Administrator, at
217/782/2361.
Thank you for your interest in our urban forestry program. We look
forward to working with you during the upcoming year.
Sincerely,
Brent Manning
Director
BM:mh
enclosure
cc: Reinee Hildebrandt
A GRANT AGREEMENT
between
ILLINOIS DEPARTMENT OF CONSERVATION AND THE
Village of Lemont
hereinafter referred to as THE COMMUNITY,
for the
FY'94 URBAN AND COMMUNITY FORESTRY ASSISTANCE GRANT
This Agreement is made between the Department of Conservation, hereinafter
referred to as the Department, and the Community. No obligation or expenditure
shall be made prior to the effective date, except as stated in this agreement.
1. Based on the submitted FY'94 Grant Application, the Community shall:
Conduct a tree inventory, develop a comprehensive urban and community
forest management plan, conduct an education /information awareness
program, train municipal employees.
2. This Agreement shall be effective on the date of execution and shall
terminate on June 30, 1995.
This Agreement may be terminated by either party upon 30 days written
notice. Upon termination, the Community shall be paid for work satisfac-
torily completed prior to the date of termination.
3. In consideration of the services rendered under the terms of this
Agreement, the Department shall compensate the Community up to a maximum
amount of $10,000.00 to be paid by using a 50% reimbursement rate of the
eligible cost incurred.
The project contribution from the community shall be from monies other
than state or federal funds.
4. No equipment purchases shall be made with either the funding provided
through this Agreement or from the local 50% match.
The Community, unless approved by the Department in writing prior to the
expenditure, shall not be reimbursed for travel expenses incurred in
fulfilling obligations under this Agreement.
5. If a contractor is to be used, the Community must notify the Department in
writing of the duties and responsibilities that will be assumed by the
Contractor.
6. All documents, including reports and all other work products produced by
the Community under this Agreement, with funds provided by this Agreement,
shall become and remain the joint property of the State and Community.
7." Any changes to the appro'v'ed project shall be submitted in writing to the
Department for written approval. All changes must be clearly stated in
said letter. Failure to comply shall automatically cancel the Agreement.
8. An Interim Report shall be submitted to the Department on or before
January 1, 1995. The report shall include a description of accomplish-
ments to date. If the Community discovers that they can no longer utilize
any part or all of the grant funds, they shall contact the Department so
that the Grant Agreement can be adjusted.
9. The reimbursement request must be submitted on or before May 30, 1995. In
consideration of the services rendered under this Agreement, the
Department shall make one payment to the Community upon the completion of
the project and submittal of appropriate documentation.
10. To apply for reimbursement, the Community shall submit to the Department,
the following: a report including evidence of project completion (such as
a completed management plan, map showing location of trees planted or
removed, completed inventory and summary of data results and /or copies of
educational and public relations materials developed with the funds from
this project), and an itemized list of expenditures outlining costs.
If in- kind /personnel services are charged, cost contribution showing
project expenditures must be provided. No more than 50% of the project
can be for in -kind services. If a contractor and /or vendor of supplies is
used, a copy of the paid invoices along with a copy of the cancelled
checks (front and back) made in payment for all approved purchases must be
provided.
11. This Agreement shall be governed in all respects by the laws of the State
of Illinois.
12. The Community shall indemnify, protect and hold harmless the State of
Illinois and its agents from any and all liabilities, costs, damages and
claims arising as a direct or indirect result of the activities, operation
and maintenance, or equipment usage under the terms of this contract.
13. All financial records, supporting documents, and all other records
pertinent to this grant, must be retained by the Community and made
available to the Department at any reasonable time for possible audit for
a period of five (5) years after the grant period ends.
The Department representatives shall have access to the specified project
at any reasonable time during project development and after completion to
assess progress or to ensure continuing compliance with program require-
ments.
14. This Agreement and the obligations of the State will cease immediately,
without penalty of further payment being required, if in any fiscal year
the State of Illinois fails to appropriate or otherwise make available
sufficient funds for this Agreement or if the Community fails to utilize
the funds in a manner which complies with the contract or reimbursement
system.
15. This Agreement is funded with monies of the State, the Community, which is
considered to be the vendor, must adhere to all applicable requirements
including but not limited to the two (2) attached documents, which
include:
1. Vendor's "Federal Taxpayer's Identification Number (TIN) Disclosure
Certification." (see attachment)
2. Vendor's Contract Certifications (see attachment)
RICHARD 4. KWASNKSKIT Village President 36- 6005968
TYPED Name of Authorized Representative TIN /FEIN #
Village of Lemont
Address of Community
418 Main Street
Lemont, IL 60439
City
AIL
•' atire • Authors • Representative Date
State
Zip
4/25/94
DIRECTOR -IL Department of Conservation Date
STATE CF ILLINOIS, DEPARTMENT OF CONSERVATION
VENDOR'S CONTRACT CERTIFICATIONS
1. Vendor certifies that it has not been convicted under the laws of Illinois or any other state of
bribery or attempting to bribe an officer or employee of the State of Illinois or in any other state
in that officer or employee's official capacity; or has made an admission of guilt of such conduct
which is a matter of record but has not been prosecuted for such conduct. Section 10.1 of the
Illinois Purchasing Act.
2. Vendor certifies it has not been barred from being awarded a contract with a unit of State or
local government as a result of a violation of Section 33E -3 or 33E -4 of the Criminal Code of
1961 (bid rigging or bid rotating).
3. Vendor certifies that, if this contract is with an individual or individuals, such individual or individuals
is not barred from receiving State contracts as a result of default on any educational loan. (Section
2 of An Act in Relation to Educational Loans, Ill. Rev. Stat., 1989, Ch. 127, par 3553).
4. The vendor shall maintain, for a minimum of 5 years after the completion of the contract, adequate
books, records, and supporting documents to verify the amounts, recipients, and uses of all
disbursements of funds passing in conjuction with the contract; the contract and all books,
records, and supporting ducuments related to the contract shall be available for review and audit
by the Auditor General; and the contractor agrees to cooperate fully with any audit conducted
by the Auditor general and to provide full access to all relevant materials. Failure to maintain
the books, records, and supporting documents required by this Section shall establish a presump-
tion in favor of the State for the recovery of any funds paid by the State under the contract for
which adequate books, records, and supporting documentation are not available to support their
purported disbursement.
5. The following certification is required by the Drug Free Workplace Act. (Ill. Rev. Stat., ch. 127,
par. 152.311). The Drug Free Workplace Act, effective January 1, 1992, requires that no grantee
or contractor shall receive a grant or be considered for the purposes of being awarded a contract
for the procurement of any property or services from the State unless that grantee or contractor
will provide a drug free workplace. False certification or violation of the certification may result
in sanctions including, but not limited to, suspension of contract or grant payments, termination
of the contract or grant and debarment of contracting or grant opportunities with the State for at
least one (1) year but not more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership, or
other entity with twenty -five (25) or more employees at the time of issuing the grant, or a department,
division, or other unit thereof, directly responsible for the specific performance under a contract or
grant of $5,000 or more from the State.
The contractor /grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, pos-
session or use of a controlled substance, including cannabis, is prohibited in the
grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such
prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or
grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction
a violation occurring in the workplace no later than five
days after such conviction.
for
(5)
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's or contractor's policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation, and employee assistance programs;
and
(4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee
engaged in the performance of the contract or grant and to post the statement in a
prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice
under part (B) of paragraph (3) of subsection (a) above from an employee otherwise
receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by, any employee who is so convicted, as required
by section 5 of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling,
treatment, and rehabilitation is required and indicating that a trained referral team is
in place.
(g) Making a good faith effort to countinue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THE HE OR SHE IS
AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE DESIGNATED
ORGANIZATION.
VILLAGE OF LEMONT
Print- = am Organization
rf .
.t11611 .-fir 36- 6005968
re of • utho ized Representative
Requistion /Contract/Grant ID Number
Richard A. Kwasneski, Village Pres. 4/25/94
Printed Name and Title Date
This state agency is recuesong disdorure of infom+ason that is necessary to accomplish the statutory purpose as outlined under Chanter 127. paragraphs 1321.13213.
Disclosure at this informaton is RECUIRED. Failure to pro•nde any information will result in this forth not being processed. This form has been alposed by the Forms Man-
agement Canter. IL 422 -0787 Primed on Recycled Paper
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