R-201-92 Resolution Approving Village Hall Use Policy For Outside OrganizationsRESOLUTION 0 1
RESOLUTION APPROVING VILLAGE HALL USE
POLICY FOR OUTSIDE ORGANIZATIONS
WHEREAS, the Village has received requests from outside
agencies to utilize meeting space within the Village Hall; and
WHEREAS, the Village seeks to provide such meeting space
when possible; and
WHEREAS, a policy and procedure for allowing use of the
Village Hall has been prepared to allow for the orderly and
equitable assignment of meeting space.
NOW, THEREFORE, BE IT RESOLVED by the President and Board
of Trustees of the Village of Lemont that the Policy Regarding
the Use of Lemont Village Hall Meeting Areas is hereby approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT, COOK, WILL AND DU PAGE COUNTIES,
ILLINOIS, on this /Oa day of , 19%Z.
AYES NAYS PASSED ABSENT
Kenneth Bromberek V
Barbara Buschman
Bert Ercoli
Richard Kwasneski
William Margalus ,r
Ralph Schobert �!
Charlene M. Smollen, Village Clerk
Approved by me this /day ofY
Attest:
, 1992.
6
and Kwasneskki,
Village President pro -tem
C arl`ene M. Swollen, Village Clerk
p,)
POLICY REGARDING THE USE
OF LEMONT VILLAGE MEETING AREAS
The terms and conditions set forth below govern the use of the
Village of Lemont meeting areas. The Village of Lemont welcomes
the use of its meeting rooms for socially useful and cultural
activities and discussion of current public questions. Such
meeting places will be available on equal terms to all eligible
groups in the Community.
I. ELIGIBILITY.
Lemont Village Hall meeting areas are available (1) for
public activities and functions and (2) for civic,
cultural, benevolent, and /or public information activities
of Lemont Village groups. Commercial, social, or poli-
tically partisan meetings do not fall within these
categories. Lemont groups are defined as organizations
which are chartered in Lemont or whose membership is
comprised primarily of Lemont residents.
II. APPLICATION AND APPROVAL.
Use of the Village meeting rooms for Village- sponsored
programs shall have priority over all other requests.
Reservations for non - sponsored events are made when
rooms are available. Applications for room use should
be made to the Village Administrator's Office (Attn:
Rose Yates) as much in advance as possible, but no less
than two weeks. Approved use requests shall, be assigned
a specific location for their activity. Emergency con-
ditions may warrant the need to re- schedule or cancel
approved meetings. Application for use of the facilities
does not guarantee approval of their use. The agent
signing the application must be responsible to the
Village for facilities.
Meetings which would interfere with the functions of the
Village and its patrons because of noise, parking availa-
bility or other factors-will not be permitted.
III. FEE.
No charge is made for use of the Village's facilities and
no admission fee may be charged by outside organizations.
POLICY /VILLAGE HALL 2
IV. HOURS OF USE.
After 5:00 p.m., access to the Village Hall shall be via
the Police Department. The meeting areas are available
generally from 5:30 to 11:30 p.m. Monday through Friday.
Audiences have access to the entrance, public telephones,
and restrocros but are not allowed into general or private
areas.
V. ALCOHOL AND SMOKING POLICY.
Smoking is not permitted in any of the meeting areas at
any time. No alcoholic beverages are to be brought
into or consumed within the Village Hall.
VI. GENERAL HOUSEKEEPING.
Groups or organizations requiring equipment such as pro-
jectors, record players, equipment for food and beverages
must- provide them. Groups using the Village meeting
areas are required to leave them in a clean and orderly
manner.
All lights are to be turned off and doors locked when
the group vacates the building.
VII. DISCLAIMER OF USE.
The scheduling of a meeting for any group or organization
in the Village Hall or any municipal building does not
constitute, in any way, an endorsement by the Village
of the organization or its activities.
VIII. INDEMNIFICATION /CERTIFICATE OF INSURANCE.
All outside organization utilizing the Village Hall
facilities must sign an indemnification agreement prior
to use. In addition, those outside groups using the
Village Hall on a regular basis may be required to submit
a Certificate of Insurance naming . the Village as an
additional insured for use of the facility. Any damage,
incurred shall be the responsibility of the organization
using the facility.
POLICY/VILLAGE HALL 3
IX. REVOCATION OF USE.
The Village reserves the right to revoke an organization's
use privileges if a violation of policy occurs.
APPLICATION FOR USE OF MEETING AREAS
VILLAGE OF LEMONT
Name of Organization:
Person representing organization:
Address: Phone:
Nature of Program /Organization:
Dates /Time Requested:
Estimated number of persons in attendance:
I certify that I am an authorized representative of
and have the power to execute this application on behalf of
the above -named organization.
I further certify that on behalf of the above -named
organization, all persons attending the proposed meeting
will abide by the Rules and Regulations covering the use of.
Village meeting areas, a copy of which I have received and
read.
The further covenants
(Name of Organization)
and agrees to indemnify, defend at its expense, and forever
hold harmless the Village of Lemont and /or the Trustees,
officials, staff and employees of the Village from and
,against any and all claims, demands or actions which may
hereafter at any time be made or instituted against any of
them, arising out of the occupancy and /or use of the premises.
By
(Organization) (Signature)
Date:
Area assigned:
Approved: Date: