R-102-98 Approving an Agreement with Schleede/Hampton and the Village of Lemont for Soils Investigation Services Relating to the Improvement of Canal StreetRESOLUTION Q -i0Q - 98
RESOLUTION APPROVING AN AGREEMENT WITH SCHLEEDE/HAMPTON
AND THE VILLAGE OF LEMONT FOR SOILS INVESTIGATION SERVICES
RELATING TO THE IMPROVEMENT OF CANAL STREET
WHEREAS, the Village of Lemont and the Illinois Department of Transportation have
agreed to improve Canal Street between Ed Bossert Drive and Stephen Street: and
WHEREAS, Schleede/Hampton is prequalified by the Illinois Department of
Transportation to perform soils investigations; and
WHEREAS, the Village of Lemont agrees to enter into an agreement with Schleede
Hampton as stated in the agreement attached.
NOW, THEREFORE BE IT RESOLVED that the attached agreement is hereby
approved.
PASSED AND APPROVED BY THE MAYOR AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DU PAGE,
ILLINOIS on this 14th day of December, 1998.
Barbara Buschman
Keith Latz
Connie Markiewicz
Richard Rimbo
Ralph Schobert
Mary Studebaker
AYES NAYS PASSED ABSENT
NE SMOLLEN, Village Clerk
Approved by me this 14th day of December, 1998.
Attest:
CHARLENE SMOLLEN, Village Clerk
CHARD A KWASNES 'I , ayor
Municipality
VILLAGE OF LEMONY
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INinois Department
of Transportation
Preliminary Engineering
Services Agreement
1 For
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Name
SCLEEDE HAMPTON
Township
Address
1612 LANDMEIER ROAD
County
COOK, WILL AND DUPAGE
City
ELK GROVE
Section
State
ILLINOIS
THIS AGREEMENT is made and entered into this 14TH day of DEC. , 1998 between the above Local
Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT ", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name CANAL STREET Route Length 0.20 Mi. KM (Structure No.
Termini STEPHEN STREET TO ED BOSSERT DRIVE (METRA PARKING LOT)
Description:
The proposed project includes soils exploration along Canal Street between the Metra Parking Lot and Stephen Street.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements hereinbefore described, and checked below:
a. ❑ Make such detailed surveys as are necessary for the preparation of detailed roadway plans
b. ❑ Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bridge plans.
c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles an
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources - Office of Water Resources Permit,
Bridge waterway sketch, and /or Channel Change sketch, Utility plan and locations, and Railroad Crossing work
agreements.
f. ❑ Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. ❑ Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA
with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
Note: Four copies to be submitted to District Engineer
BLR 4301 (Rev. 5/97)
Page 1 of 4
h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right -of -way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
as required.
i. ❑ Assist the LA in the tabulation and interpretation of the contractors' proposals
j. ❑ Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT's Bureau of Local Roads & Streets.
k. ❑ Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor.
(5)
That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
The LA Agrees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. ❑ A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by
the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000
Note: Not necessarily a percentage. Could use per diem, cost -plus or lump sum.
(see note)
2. To pay for services stipulated in paragraphs 1b, lc, 1d, 1e, 1f, 1h, 1j & 1k of the ENGINEER AGREES at actual cost of
performing such work plus percent to cover profit, overhead and readiness to serve - "actual cost" being defined
as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out -of- pocket
expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER
may sublet all or part of the services provided under the paragraph 1b, lc, Id, 1e, 1f, 1h, 1j & 1k. If the ENGINEER
sublets all or part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge.
BLR 4301 (Rev. 5/97)
Page 2 of 4
"Cost to Engineer" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used in the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser - salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost being the work required by
paragraphs 1 a through 1 g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the
total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under "a" above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1 a, through 1 h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus percent incurred up to the time he is notified in writing of such
abandonment -"actual cost" being defined as in paragraph 2 of THE LA AGREES.
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus percent to cover profit, overhead and
readiness to serve -"actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that "changes" as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set
of plans and specifications.
It is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he /she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he /she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
BLR 4301 (Rev. 5/97)
Page 3 of 4
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized officers.
Executed by the LA:
ATTEST
By Charlene Smollen
Vi
Viillage
(Seal)
Village of Lemont
(Municipality/Township/County)
State of Illinois, acting by and through its
Village Board •gustees
Clerk By
Title
of the
Executed by the ENGINEER:
ATTEST:
By
Title
APPROVED TO FO
Schleede Hampton
1612 Landmeier Road
Elk Grove, Illinois 60007
By
Title
Anton Toulos , Vi l r• e Attorney
BLR 4301 (Rev. 5/97)
Page 4 of 4
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized officers.
Executed by the LA:
Village of Lemont
(Municipality/Township/County)
ATTEST State of Illinois, acting by
By Charlene Smollen
Vi
Viillag
(Seal)
Village Board of Truste
ough its
of the
inftlai■
Clerk By Richard Kwasnes
Title Mayor
Executed by the ENGINEER:
ATTEST:
By
Title
Schleede Hampton
1612 Landmeier Road
Elk Grove, Illinoi L: 5007
By
Title 1 (/K C
J
BLR 4301 (Rev. 5/97)
Page 4 of 4
SCHLEEDE
HAMPTON
ASSOCIATES
CONSULTING ENGINEERS
December 8, 1998
Ms. Joanna Littrell, P.E.
Village of Lemont
418 Main Street
Lemont, Illinois 60439
Re: Proposal for Highway Soils Survey
Canal Street
Lemont, Illinois
Dear Ms. Littrell:
We are pleased to have the opportunity to submit the following proposal for performance
of a soil survey for the proposed improvements on the referenced project.
Project Description and Scope of Work
The proposed project from a soils exploration standpoint, will require the scope of work
outlined:
Rehabilitation or reconstruction of Canal Street from Stephen to the State Street
overpass. Total length of the proposed improvements is approximately 1,000
lineal feet.
A total of four (4) profile borings, two (2) pavement cores to determine
subgrade and subsurface soil conditions and existing pavement sections are
anticipated for this project.
Method of Performance - Field Work
The typical subgrade soil survey exploration will be accomplished by performing auger
profile borings spaced at approximately 300 foot intervals along the existing
alignments, and at other points where significant problem areas are observed.
a) Soil survey borings will be extended to a depth of ten (10) feet sampling at 30
inch intervals or more frequently if required to sample all soil strata.
b) Laboratory testing will include moisture content determinations, consistency
(penetrometer value), determination on cohesive soil samples and
classification tests as required to identify major subgrade soil types.
FROM / 102 WEST ILLINOIS STREET, SUITE D
REPLY ❑ ST. CHARLES, ILLINOIS 60174
TO: 630/377 -3270 • FAX: 630/377 -3585
1612 LANDMEIER ROAD, UNIT C
ELK GROVE VILLAGE, ILLINOIS 60007
847/228 -1079 • FAX: 847/228 -0633
4041 ALBANY STREET, UNIT 4
❑ McHENRY, ILLINOIS 60050
815/385 -8351 • FAX: 815/385 -8456
SCHLEEDE HAMPTON ASSOCIATES, INC.
CONSULTING ENGINEERS
c.)
Pavement materials encountered at the boring locations will be noted. Pavement
cores will be made along each section of the roadways to determine the general
pavement section.
The soil survey, profile borings will be performed in compliance with the current State
of Illinois, Specification for Soil Survey; and the Soils Manual and Plan Preparation
Advisory No. 8 -3 -002.
Method of Performance - Analysis and Report
The boring information will be used to develop soils profile drawings which will be
prepared showing the soil types and test data in accordance with applicable
specifications. We understand that reproducible copies of the plan and profile showing
existing and proposed grade will be provided by the Village of Lemont for our plotting of
the soil profile.
The results of this field exploration and laboratory testing would be used in an analysis
and formulation of our recommendations. Major subject areas for our analysis,
recommendations and report would include:
1. Identification of soil treatment areas.
2. General earthwork recommendations.
3. Existing pavement sections.
4. Soils criteria for input to the pavement design being done by the Design
Engineer.
A written report summarizing and presenting the data and recommendations will be
prepared by a Professional Engineer, licensed in the State of Illinois.
Timing
We will begin on work after notice to proceed. We plan on mobilizing and doing all the
borings concurrently. Final reports and profiles will be coordinated with the Village of
Lemont as the base plan and profile drawings and other designs are completed.
Fee
We propose to provide this work at the unit rates quoted on the attached Schedule of
Services and Fees, Attachments 1.1 and 1.2. These estimated quantities and unit rates
are based on information as outlined in this proposal and experience on past projects.
On the basis of the above information, we estimate that these services can be provided
for a fee of: $ 2,185.00
SCHLEEDE HAMPTON ASSOCIATES, INC.
CONSULTING ENGINEERS
General
For this project, Mr. Stephen C. Schleede, P.E. as Principal in Charge and Mr. William
D. Prigge, P.E. will be assigned as Project Manager. They and our staff are acquainted
with the local subsurface conditions and have participated in the planning, development
and execution of numerous highway soil explorations in this area.
We are looking forward to working with you on this project.
Respectfully Submitted,
SCHLEEDE- HAMPTON ASSOCIATES, INC.
William D. P igge, P.E.
Project M0 ! =er
Ste en C. Schleede, P.E.
Principal
WDP /SCS /kg
Enclosure: Attachments 1.1 and 1.2
SCHLEEDE HAMPTON ASSOCIATES, INC.
CONSULTING ENGINEERS
ATTACHMENT 1.1
SCHEDULE OF SERVICES AND FEES
SOIL SURVEY AND PAVEMENT CORES
Item Estimated Quantity Unit Cost Extension
Field Services
Mobilization of Drilling equipment,
and personnel, lump sum 1 $250.00 $ 250.00
Pavement Cores, ea. 2 $ 80.00 $ 160.00
Profile borings, per lineal foot 40 $ 9.50 $ 380.00
Laboratory Services
Moisture Content Determinations, ea. 16 $ 4.50 $ 72.00
Atterberg Limit Determinations, ea. 1 $ 55.00 $ 55.00
Grain Size Analysis, including
hydrometer, ea.
Illinois Bearing Ratio including
MDR, ea.
Engineering Services for Soil
Survey and Pavement Coring Including:
Layout Coordination
Utility Clearance and Permits
Field Engineer /Geologist to Monitor Drilling
Engineering Supervision of Soil Profiles
Preparation of Soil Profile Drawings
Preparation of Core Logs
Analysis
Recommendations for Earthwork
Report Preparation
Consultation
1 $ 75.00 $ 75.00
1 $ 225.00 $ 225.00
Estimated Cost (@ Unit Rates Listed on
Attachment 1.2) $ 968.00
TOTAL $ 2,185.00
SCHLEEDE HAMPTON ASSOCIATES, INC.
CONSULTING ENGINEERS
ATTACHMENT 1.2
ENGINEERING SERVICES
Our fees for Engineering Services will be based on the actual number of hours
required to complete the work, and will be determined on a Unit Rate Basis at these rates
for each classification of personnel:
Est. Quantity Rate /Hour Extension
Project Engineer, per hr. 4 $ 98.00 $ 392.00
Staff Engineer, per hr. 2 $ 70.00 $ 140.00
Field Engineer, per hr. 6 $ 60.00 $ 360.00
Draftsman /Tech., per hr. 2 $ 38.00 $ 76.00
$ 968.00