R-96-99 Authorizing Approval of a Joint Agreement with Idot for operation Green Light Funding for the Canal Street ProjectRESOLUTION q &
RESOLUTION AUTHORIZING APPROVAL OF A
JOINT AGREEMENT WITH IDOT
FOR OPERATION GREEN LIGHT FUNDING
FOR THE CANAL STREET PROJECT
WHEREAS, the Village of Lemont has received a commitment from IDOT for the
Operation Green Light funds for the Canal Street Improvement from Lemont Street to the METRA
lot entrance at Ed Bossert Drive; and
WHEREAS, the Village seeks to utilize these funds for this project; and
WHEREAS, the Village and IDOT have mutually agreed to the terms and conditions of the
funds to be provided.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees that the
Joint Agreement attached hereto as Exhibit A is hereby approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DuPAGE, ILLINOIS ON THIS
13TH day of December, 1999.
John Benik
Debby Blatzer
Keith Latz
Connie Markiewicz
Richard Rimbo
Mary Studebaker
AYES NAYS PASSED ABSENT
f
E SMOLL , Village Clerk
Approved by me this 13th day of December
ATTEST:
CHA LENE SMOLLEN, Village Clerk
/if A i 7'' , T' 7 MVP', Village President
• Village of Lemont
Section No.: 98- 00028 -00 -GL
Job No.: C -91- 314 -99
Cook County
AGREEMENT
THIS AGREEMENT is entered into this( day ofd, , X00 A.D. by and between
the STA'L'E OF ILLINOIS, acting by and through its DEPARTMENT OF
TRANSPORTATION, hereinafter called the STATE, and the VILLAGE OF LEMONT, in
the County of Cook in the State of Illinois, hereinafter called the VILLAGE.
WITNESSETH
WHEREAS, the parties hereto, in the interest of the safe and efficient movement of
vehicular and pedestrian traffic, are desirous of reconstructing Canal Street from Lemont
Street to the Meta HC Commuter Parking Lot in the VILLAGE, by implementation of
construction work consisting of bituminous pavement reconstruction, sidewalk installation,
concrete curb and gutter, drainage, lighting, and all other appurtenant items, said
improvements to be identified as Section 98- 00028 -00 -GL and STATE Job No. C -91- 314 -99,
Operation GreenLight Project, and hereinafter referenced to as the PROJECT; and
WHEREAS the parties hereto are desirous of said PROJECT in that same will be of
immediate benefit to the residents of the area and permanent in nature; and
WHEREAS, the STATE and VILLAGE wish to avail themselves of certain funds
appropriated from the Operation GreenLight Fund to the Department of Transportation for
this PROJECT;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties hereto agree as follows:
I. THE VILLAGE AGREES;
1. To prepare plans, specifications and contract documents, receive bids and
award the contract for the construction of the PROJECT, furnish or cause to
be furnished the resident engineer together with the construction guidance,
proportioning of materials and inspection during construction, provide
acceptance sampling and testing of materials in accordance with the Standard
Specifications for Road and Bridge Construction, Project Procedures
Guide and methods prescribed by the STATE, and cause the project
to be built following MFT procedures as found in the Administrative
Policies of the Bureau of Local Roads in accordance with the plans,
specifications and contract approved by the STATE.
1
Village of Lemont
Section No.: 98- 00028 -00 -GL
Job No.: C- 91- 314-99
Cook County
2. To certify to the STATE that all necessary right -of -way has been obtained (if
right -of -way is required) or that no additional right -of -way is required.
3. To retain jurisdiction and maintenance of the completed improvement.
To exercise its franchise rights to cause private utilities to be relocated at no
expense to the STATE.
5. To maintain, for a minimum of 3 years after completion of the contract,
adequate books, records, and supporting documents to verify the amounts
recipients, and uses of all disbursements of funds passing in conjunction with
the contract; the contract and all books, records, and supporting documents
related to the contract shall be available for review and audit by the Auditor
General; and the VILLAGE agrees to cooperate fully with any audit
conducted by the Auditor General and to provide full access to all relevant
materials. Failure to maintain the books, records, and supporting documents
required by this section shall establish the presumption in favor of the STATE
for the recovery of any funds paid by the STATE under the contract for which
adequate books, records, and supporting documentation are not available to
support their purported disbursement.
6. To comply with all applicable Executive Orders and Federal Highway Acts
pursuant to the Equal Employment Opportunity and Nondiscrimination
Regulations required by the U.S. Department of Transportation.
7. To regulate or cause to be regulated, on a continuing basis, the
use of highway right- of- ways_by utilities in the manner set forth
in the current "Utili_ty Accommodation Policy For All Federal -Aid
Work and MFT Construction Projects on County and Township Highways
and Municipal Streets in Illinois
THE STATE AGREES:
1. To furnish off -site material inspoection and testing, at sources
normally visited by STATE inspectors.
2
- Village of Lemont
Section No.: 98- 00028 -00 -GL
Job No.: C -91- 314 -99
Cook County
III. IT IS MUTUALLY AGREED;
1. The disposition of encroachments, if any, shall be cooperatively determined
by representatives of the VILLAGE and the STATE.
2. That the estimated Division of Costs of the PROJECT are:
TYPE OF WORK
STATE
VILLAGE
TOTAL
Contract Construction
$284,000 (100 %)
-0- (Bal.)
$284,000
Construction Eng.
$33,000
-0- (Bal.)
$33,000
TOTAL
$317,000
-0-
$317,000
3. The STATE agrees to pay 100 percent of the construction and engineering costs
up to a maximum amount of $317,000 for the PROJECT from Operation
GreenLight Funds. Any funds required to complete the PROJECT in excess of
the $317,000 will be the responsibility of the VILLAGE. The STATE will
reimburse the VILLAGE for ninety -five percent (95 %) of its share of the
construction costs upon award of the contract and receipt of a letter certifying
such award and requesting said payment. The remainder of the STATE'S
obligation shall be paid upon final inspection and acceptance of the PROJECT by
the STATE.
4. This agreement and the covenants contained herein shall become null and void in
the event a contract covering the work contemplated herein is not awarded prior to
January 1, 2001.
5. This agreement shall be binding upon and inure to the benefits of the parties, their
successors and assigns.
6. Obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or
applicable Federal Funding source fails to appropriate or otherwise make
available fund for the work contemplated herein.
'Village of Lemont
Section No.: 98- 00028 -00 -GL
Job No.: C -91- 314 -99
Cook County
IN WITNESS WHEREOF, the parties have caused this agreement to be executed in
quintuplicate counterparts, each of which shall be considered as an original, by their duly
authorized officers as of the dates below indicated.
Executed by the VILLAGE,
/3 day of & , 1919
ATTEST:
Village Clerk
APPROVED BY STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
BY: asses C.
Direc of Highways
Date
Lit LA /co
S: \Gen \Wp2 \10151emontagmt.doc
VILL - E OF 6„01,0,-) }'
/4 _ANL
1 age 'resident
APPROVED AS 'O FORM
Jdhn P. ntonopoulos, Vi ge Attorney
4
RESOLUTION
92
RESOLUTION AUTHORIZING APPROVAL OF A
JOINT AGREEMENT WITH IDOT
FOR OPERATION GREEN LIGHT FUNDING
FOR THE CANAL STREET PROJECT
WHEREAS, the Village of Lemont has received a commitment from IDOT for the
Operation Green Light funds for the Canal Street Improvement from Lemont Street to the METRA
lot entrance at Ed Bossert Drive; and
WHEREAS, the Village seeks to utilize these funds for this project; and
WHEREAS, the Village and IDOT have mutually agreed to the terms and conditions of the
funds to be provided.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees that the
Joint Agreement attached hereto as Exhibit A is hereby approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DuPAGE, ILLINOIS ON THIS
13TH day of December, 1999.
John Benik
Debby Blatzer
Keith Latz
Connie Markiewicz
Richard Rimbo
Mary Studebaker
AYES NAYS PASSED ABSENT
v
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HAIENE SMOLLEN, Village Clerk
Approved by me this 13th day of December; 1.99.
ATTEST:
CHARLENE SMOLLEN, Village Clerk
A. KWASNESKI, Village President