O-45-98 05/11/98ORDINANCE
AN ORDINANCE AMENDING ORDINANCE 725 AS AMENDED
ESTABLISHING A PAY PLAN
AND SCHEDULE OF AUTHORIZED POSITIONS
WHEREAS, the Village of Lemont adopted Ordinance 725 as amended, which
established a pay plan and provided a schedule of authorized positions; and
WHEREAS, it is necessary to amend the Ordinance to reflect proposed organizational
changes; and
WHEREAS, it is necessary to amend the structure of the pay plan.
WHEREAS, this amendment shall be made part of the employee Personnel Policy Manual
adopted by Resolution 210.
NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of
the Village of Lemont, Cook, Will, and Du Page Counties, Illinois, that the schedule of
Authorized Positions and Pay Ranges, attached as Appendix "A" is hereby passed and approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DU PAGE,
ILLINOIS ON THE //a, day of 712 ,1998.
AYE NAYS PASSED ABSENT
Barbara Buschman
Keith Latz
Connie Markiewicz
Richard Rimbo
Ralph Schobert
Mary Studebaker
v
Approved by me this rya day
Attest:
199
v
CHARLENE M. SMOLLEN, Village Clerk
HARD A. KWASNESKI, Village President
APPENDIX A
PAY PLAN DESCRIPTION AND RULES
VILLAGE OF LEMONT
L INTRODUCTION
The pay plan of the Village has been designed to insure consistent and standardized
employee salary administration. The day -to -day management and interpretation of the pay
plan shall be the responsibility of the Village Administrator. The pay plan and
classification system does not include, and shall not apply to any employment position
covered as part of a collective bargaining agreement or any temporary employment
position with the Village, such as a seasonal position; or any employment position covered
by an employment contract; except to the extent otherwise provided in the employment
contract.
IL PAY PLAN CLASSIFICATION SYSTEM
The Classification of all jobs will be classified utilizing specific job titles plus an
assignment of that job title to a salary range on the salary schedule.
In general, the Village will construct pay ranges measuring twenty -eight percent (28 %) in
width at the 50th percentile of the pay ranges designated by the Village Administrator and
approved by the Village Board.
III. PROGRESSION THROUGH PAY PLAN
A. Employees will normally start at the beginning of the pay range assigned to the job
classification. If determined to be in the best interest of the Village, the Village
Administrator may start an employee at a salary higher than the minimum.
Reasons for starting an employee above the minimum shall be limited to instances
in which the applicant possesses experience above what would be considered entry
level, the re -hiring of a previously employed individual or instances in which
competition within the labor market warrants such a pay level.
B. Progression through the pay range will depend upon performance evaluations
conducted by the Department Head and/or immediate Supervisor. Individual merit
raises will be subject to the Village -wide mediam as determined by the Village
Board from time to time. If an employee is judged to be performing at a "below
average" level, the supeervisor may recommend no increase, or a delayed increase
pending improvement.
The maximum pay increase _
percent (10). The pay raise for a first year em
IV. FREQUENCY OF PAY ADJUSTMENTS
A. New employees will be evaluated and shall be eligible to receive a pay adjustment
upon the completion of six (6) months of service, and upon the completion of one
(1) year of service.
B. Merit increases shall be considered annually thereafter on May 1, subject to the
following conditions:
1. If an employee has less than 1 year 4 months of service as of May 1, that
employee shall not be eligible for a merit increase.
2. If an employee has at least 1 year 4 months of service, but less than 1 year
9 months of service as of May 1, that employee shall be eligible for a merit
increase.
V. EMPLOYEE PERFORMANCE EVALUATIONS
A. The Performance Evaluation Program is designed to measure performance as
objectively as possible and requires that ratings above or below standard
performance be evidenced by relevant documentation. The standards of
performance reflect the primary functions the employee performs during the
evaluation period(s).
B. Each employee shall meet with the supervisor or Department Head at the end of
each review period (prior to May 1) to discuss openly and in detail the results of
his or her performance evaluation. The employee shall have an opportunity to
comment in writing on the evaluation form prior to signing it. The evaluation shall
be permanently filed in the employee's personnel file.
C. The Village Administrator shall review, process and maintain all employee
evaluations, and insure that appropriate documentation is provided regarding the
performance of employees.
D. Department Heads and those individuals supervised by the Administrator shall be
evaluated by the Village Administrator.
VL AMENDMENTS TO CLASSIFICATION SYSTEM & PAY SCHEDULE
A. All amendments to the pay plan, job classifications, assigned pay ranges,
authorized strength, and the pay schedule shall require adoption of an Ordinance
by the Village Board of Trustees.
B. From time to time the Village Administrator shall analyze the job classifications of
the Village to determine whether revisions are required. Such recommended
revisions shall be forwarded to the Village Board for consideration and possible
adoption.
C. Individuals exempt from overtime are defined as salaried employees. Employees
eligible for overtime are defined as hourly -paid employees. The actual hourly rate
paid shall be based upon the salary assigned, divided by the annual number of
hours designated for the position.
D. In order to maintain its competitiveness, the Village will review and, if necessary,
make market adjustments to the pay ranges. Such adjustments may be based upon
trends in the economy and labor market. Any such adjustment shall be effective on
May 1, and shall apply to all non - represented employees.
E. The Village Board may choose to delay the frequency of pay adjustments as
indicated in Section VI, B subject to economic conditions which may make such
action necessary.
SCHEDLE OF AUTHORIZED POSITIONS AND PAY RANGES
The following list indicates those authorized positions, pay ranges and approved
number of personnel
AUTHORIZED
POSITION SALARY RANGE STRENGTH
Minimum Maximum
Clerical & Administration
Administrative Assistant $23,298.00 $29,824.00 4
Executive Secretary $26,971.00 $34,525.00 1
Asst. to Vill. Administrator $37,951.00 $48,580.00 1
Fiscal
Fiscal Assistant $20,126.00 $25,763.00 1
Sr. Fiscal Assistant $23,298.00 $29,824.00 1
Principal Fiscal Assistant $26,971.00 $34,525.00 1
Village Treasurer $37,951.00 $48,580.00 1
Police
Police Records Clerk $20,126.00 $25,763.00 2
Patrol Officer Per Union Contract 19
Police Sergeant $41,841.00 $53,559.00 4
Police Commander $46,129.00 $59,049.00 2
Police Chief $53,400.00 $68,357.00 1
Community Development
Economic Dev. Coordinator $36,143.00 $46,267.00 1
Planner $36,143.00 $46,267.00 1
Community Dev. Director $48,436.00 $62,002.00 1
Building
Building Inspector
Building Commissioner
Public Works
$29,735.00
$46,129.00
$38,064.00
$59,049.00
2
1
Water Billing Supervisor $24,463.00 $31,315.00 1
Maintenance Worker 1 $23,298.00 $29,824.00 3
Maintenance Worker II $28,319.00 $36,251.00 5
Crew Leader $31,222.00 $39,967.00 2
Mechanic $32,783.00 $41,965.00 1
Water Operator $29,735.00 $38,064.00 1
Water Supervisor $36,143.00 $46,267.00 1
Operations Supervisor $36,143.00 $46,267.00 1
Public Works Supt. $41,841.00 $53,559.00 1
Public Works Director $53,400.00 $68,357.00 1
Engineering
Village Engineer
Civil Engineer
$53,400.00 $68,357.00
$37,951.00 $48,580.00
1
PART -TIME POSITIONS
Police Officer $10.78 $16.78 8
Crossing Guards $9.28 $11.62 5
Temp. Summer Maint. (PW) $5.99 $8.39 5
Temp. Code Enforcement Officer $9.00 $11.50 1
Finance Clerk (Temp) $5.99 $8.39 1
Meter Reader $9.88 $15.69 2
Plan & Zoning Comm. Sec. $9.88 $13.17 1
Plumbing Inspector $25.16 2
Administrative Asst $9.88 $13.17 1
Police Cadets $5.99 $8.39 2
Community Service Officer $9.88 $13.17 2