R-04-00 01/10/2000RESOLUTION
Resolution Authorizing Application for a Mass Transportation Capital Assistance
Grant Under the Illinois Department of Transportation's General Authority
WHEREAS, The provision and improvement of mass transportation facilities is essential to
the development of a safe, efficient, functional mass transportation system; and
WHEREAS, The Illinois Department of Transportation's authority to make such Grants,
makes funds available to offset certain capital costs of providing and improving mass
transportation facilities; and
WHEREAS, Grants for said funds will impose certain obligations upon the recipient.
NOW, THEREFORE, BE IT RESOLVED:
Section 1. That an application be made to the Division of Public Transportation, Department
of Transportation, State of Illinois, for a financial assistance grant under the Illinois Department
of Transportation's general authority to make such Grants, for the purpose of off - setting certain
mass transportation facility capital costs of the Village of Lemont.
Section 2. That R. Drew Irvin of the Village of Lemont is hereby authorized and directed to
execute and file on behalf of the Village of Lemont such application.
Section 3. That R. Drew Irvin of the Village of Lemont is authorized to furnish such
additional information as may be required by the Division of Public Transportation in connection
with the aforesaid application for said grant.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DU PAGE,
ILLINOIS, on this 10th day of January , 2000.
John Benik
Debby Blatzer
Keith Latz
Connie Markiewicz
Rick Rimbo
Mary Studebaker
AYES NAYS PASSED ABSENT
v
Approved by me this 10th day of Janua
CHARLENE SMOLLEN, Village Clerk
wi
7/10 - V
ARLENE M. SMOLLE , Village Clerk
ESKI, Village President
RESOLUTION k CO
Resolution Authorizing Application for a Mass Transportation Capital Assistance
Grant Under the Illinois Department of Transportation's General Authority
WHEREAS, The provision and improvement of mass transportation facilities is essential to
the development of a safe, efficient, functional mass transportation system; and
WHEREAS, The Illinois Department of Transportation's authority to make such Grants,
makes funds available to offset certain capital costs of providing and improving mass
transportation facilities; and
WHEREAS, Grants for said funds will impose certain obligations upon the recipient.
NOW, THEREFORE, BE IT RESOLVED:
Section 1. That an application be made to the Division of Public Transportation, Department
of Transportation, State of Illinois, for a financial assistance grant under the Illinois Depaitalent
of Transportation's general authority to make such Grants, for the purpose of off - setting certain
mass transportation facility capital costs of the Village of Lemont.
Section 2. That R. Drew Irvin of the Village of Lemont is hereby authorized and directed to
execute and file on behalf of the Village of Lemont such application.
Section 3. That R. Drew Irvin of the Village of Lemont is authorized to furnish such
additional information as may be required by the Division of Public Transportation in connection
with the aforesaid application for said grant.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DU PAGE,
ILLINOIS, on this 10th day of January , 2000.
John Benik
Debby Blatzer
Keith Latz
Connie Markiewicz
Rick Rimbo
Mary Studebaker
AYES
V
V
1
V
V
NAYS PASSED ABSENT
CHARLENE SMOLLEN, Village Clerk
Approved by me this 10th day of January
A
JO 1111 (
CHARLENE M. SMOLLEN, Village Clerk
WASNESKI, Village President
ILLINOIS DEPARTMENT OF TRANSPORTATION
ILLINOIS FIRST
OPERATION GREENLIGHT TRANSIT PROGRAM
CAPITAL ASSISTANCE
APPLICATION
November 1999
INTRODUCTION
Statutory Authority
Under provisions in the Civil Administrative Code of Illinois [20 ILCS 2705/49 et seq.], the
Illinois Department of Transportation is authorized to make grants to municipalities, mass transit
districts, and mass transit carriers for the improvement of mass transportation facilities. In 1989,
the Illinois General Assembly passed legislation which specifically authorized the Department to
let contracts for mass transportation projects for the purpose of reducing urban congestion. in
order to implement the provisions of this new legislation, the Department established the
Operation GreenLight Transit Program. In 1999 the State of Illinois passed the Illinois FIRST
infrastructure funding program, which included a re- appropriation of the Operation GreenLight
Transit Program. Responsibility for implementation and administration of this program rests
with the Division of Public Transportation. Total funding is estimated to be $37,500,000 over a
period of five years for capital improvement projects throughout the suburbs of northeast Illinois.
Project Eligibility
Grants are made for projects that retain. upgrade. or expand existing mass transportation facilities
or provide new facilities in connection with expansion of service. Local share is not required. in
some instances however, Operation GreenLight funding may constitute only a portion of total
project costs based on a determination of transit benefit, delineation of a specific scope of work.
or an allocated portion of total cost. Land acquisition, design engineering, and construction are
eligible activities. Not eligible are fare subsidies. operating expenses, routine maintenance and
service. administrative expenses, planning studies. and any other costs which are of a non- capital
nature. Costs or obligations incurred prior to grant approval are ineligible for reimbursement
unless specifically authorized in writing by the Department.
Consistent with legislative intent for Operation GreenLight, the Department specifically seeks
and places the highest priority on projects which achieve the following objectives: 1) enhance or
expand transit operations: 2) improve pedestrian. bicycle, and vehicle access at transit facilities:
or 3) reduce pedestrian, bus. rail and auto conflicts within transit facilities. The following table
shows t■ pica) project types envisioned for the Operation GreenLight Transit Program.
• Bus passenger facility improvements ( passenger shelters, turnouts, bus staging areas, by-
pass lanes)
• Multi -modal facility access improvements (traffic flow reconfiguration within a transit
facility. access roads to a transit facility, and dedicated pedestrian & bicycle facilities)
• Commuter parking facilities
• Transit facility improvements (rehabilitation or expansion of an existing facility)
• System expansion (new rail or bus transit facilities for existing or new services)
Application Processing
Required application items are listed on the attached checklist. Upon receipt of an application,
the Department will issue a letter of acknowledgment. In the acknowledgment, the applicant will
be advised of any missing or supplemental information required with respect to checklist items.
or other supporting documentation. Acknowledgment of the application is an assurance that the
Department will review the application; it does not obligate the Department to approve a project.
However. the Department considers the application as representing the applicant's intent to
undertake the proposed project promptly if approved.
In the course of its review and evaluation of an application, the Department may require the
applicant to submit additional information in support of the proposed project. When the
Department is satisfied that all information necessary for evaluation of the application has been
submitted. a final review will be undertaken. Projects will be judged on the basis of consistency
with. and achievement of program goals and objectives, mass transportation system needs.
regional impact, and funding availability.
Once review of the application is complete, the applicant will be notified of its acceptance or
rejection. If accepted, the Department will prepare an approval recommendation for the
Secretary of Transportation. Upon approval by the Secretary and the Office of the Governor, the
Department will process grant contracts for execution by the applicant and the Department.
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Application for Operation GreenLight Capital Assistance Grant
Checklist
Instructions for this application are contained in Appendix F.
Below is a checklist provided to assist preparers of applications in meeting all of the requirements
of the application process. All items are required unless otherwise indicated. Include this
checklist with the application submittal (indicate by cover letter items which are pending).
Check List Key: Item Enclosed n/a Not Applicable
1. Completed Application Form
2. Public Notice (Appendix A and B)
3. Historic Preservation (Appendix C)
4. Opinion of Counsel (Appendix D)
5. Applicant's Governing Board Resolution (Appendix E)
Note 1:
Note 2:
Note 3:
IDOT may require the submittal of information in addition to that contained in this
application.
I f awarded Operation GreenLight funds. project sponsors will be responsible for project
operation and maintenance after completion of construction.
Please submit one original and one copy of this application to:
Suburban Grants Program Coordinator
Illinois Department of Transportation
Division of Public Transportation
310 South Michigan Avenue Room 1608
Chicago. Illinois 60604
Note 4: Applications are due on or before January 14, 2000.
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State of Illinois
Department of Transportation
Division of Public Transportation
Operation GreenLight Transit Program
Application for Capital Assistance Grant
Legal Name of Applicant
Date of Application
Street Address. City, and Zip Code
Contact Person Title
Telephone Number
The
of Transportation for a Capital Improvement Grant.
documents in support of this grant request are
application.
In support of this application. I offer the above
required. l certify that the statements herein and
complete.
Applicant
hereby applies to the Illinois Department
Required resolutions, certifications and other
attached and are considered a part of this
data and attached supporting documents as
in the supporting documents are correct and
Date
Name of Authorized Official Title
Signature Attest
5
I. Project Description
A. Please supply below a detailed scope of work. Provide additional pages if necessary.
You must include with this application a site or concept plan that clearly and accurately represents
■ our project. Photographs. aerial photographs and other illustrations also may help reviewers
understand your project.
B. if the proposed Operation GreenLight project is part of larger project, please describe its
relationship to the Iarter project.
C. Can the Operation GreenLight portion of the project function on stand -alone basis?
D. Are there any other proposed infrastructure improvements, by you or any local government,
located in the vicinity of this project? If yes. please describe.
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E. Please complete Table One. Include a map that clearly distinguishes each parcel if
land acquisition or an easement is necessary for project implementation.
Table One
Land for Project Site
Parcel Boundaries
Current Owner
*Status
Current Land Use
* For status, enter one of the following:
AFS = Land must be acquired and is for sale
ANS = Land must be acquired and currentl■ is not for sale or lease
AL = Land is available for lease only
EPRI = Easement required for access to privately owned land
EPUB = Easement required for access to publicly owned land
NA = Project sponsor is owner
F. TRANSIT TRAVEL GENERATORS:
Potential transit generators in the vicinity of the project, such as those shown below, should be
reviewed and recorded. Note below the types of generators within 1 mile of the project or project
corridor. Attach a map of this area with these `generators generally shown. Sections of municipal
zoning or land use maps are acceptable. as well as photocopies of aerial photos.
Generators
Yes
No
Generators
Yes
No
residential areas
o
o
shopping centers
o
o
parks
0
0
hospitals
o
o
recreation areas
0
o
employment centers
o
0
transit facilities
o
o
government offices
o
0
schools
0
0
local businesses
0
0
libraries
0
0
industrial plants
0
0
existing. bicycle trails
0
0
museums /landmarks
0
0
planned bicycle trails
0
0
other ( )
0
0
G. How many cars or individual commuters do you estimate will use the improvement annually?
Include the data and methodology you used to arrive at your answer. (Assume 250 days of public
transportation use per ■ear.)
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H. How many cars or individual commuters do you estimate will use the improvement annually for
reasons other than transit? Include the data and methodology you used to arrive at your answer.
(Assume 250 days of public transportation use per year.)
11. Project Justification
A. Please describe all transit problem(s) that your project will solve and how it will do so.
Appropriate answers will address the operation. design, capacity and /or other aspects of the
facility currently and with the proposed improvement.
B. Does this project reduce conflicts among modes within the transit facility? If so, please explain.
C. Does this project introduce innovations or use current technology in an innovative manner? If so.
please explain.
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D. Are there any documented safety conditions which will be alleviated by implementing the
proposed project? If yes. please explain and include supporting documentation with the
application.
E. Will the project provide transit where none previously existed or where you believe latent demand
exists? if yes, please explain how each mode (bus, bicycle, pedestrian, and automobile) will be
affected.
F. If the project is necessary to meet anticipated or latent demand, provide supporting data below.
Attach additional pages if necessary.
111. Project Readiness
A. Do ■ ou have any indication of popular public support for or opposition to the project? If so.
document your answer.
B. Does this project impact a Metra or Pace facility or require the involvement of either agency?
C. Have Metra and /or Pace representatives been contacted regarding the proposed improvement? if
yes. is the proposed scope of work consistent with their plans? Include any supporting
correspondence with the application.
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D. Are there any other agencies or parties that may be affected by this project? If yes, please
explain and include supporting documentation with the application.
E. ENVIRONMENTAL CONCERNS:
Please identify any environmental conditions that may be impacted by the proposed improvement.
a) wetlands: yes no d) stream crossings: yes no
b) historic resources: yes no e) IDNR/ACOE permit: yes no
c) contaminated soil: yes no f) public parks: yes no
u) quality vegetation: yes no
F. If an. answer to the above questions is "yes" please describe how the design process will take this
issue into consideration.
G. What level of engineering has been completed for the project?
H. When will the construction plans be ready?
I0
IV. Project budget:
A. What is the proposed project budget, implementation schedule, and cost participation? Show line
items with estimated costs by type of activity. Include, as appropriate, land acquisition,
demolition, material purchases, design engineering, construction, construction management and
inspection. Please add a 10% contingency line item. See Appendix F for additional information
regarding project budget breakdown.
Project Elements and Funding Request:
Activity
Description Amount
TOTAL
Implementation Schedule (State Fiscal Year begins July 1):
State Fiscal Quarter Major Activity Initiated Amount % of Total
Non- Participating Costs:
Source (identify) Activity Amount
Federal
State
Applicant
Other
Other
Appendix A: Notice of Opportunity for Public Hearing (Sample Language)
NOTICE
Opportunity for Public Hearing
On Proposed (Name of Project)
Notice is hearby given that an opportunity for a public hearing is being offered to all persons
interested in the proposed improvement of (Facility Name) in (Nance of County) County.
The proposed improvement will consist of (Brief Description of the Project Including Nature.
Size, Location and Limits).
Maps. sketches, environmental studies and other information pertinent to the location and
design of the improvement are available for inspection, review, and copying at the office of
the (Local Agency Department or Official). Comments on the project information should be
received by the (Name and Designation of Local Agency Official) at the address given below
on or before (:.io. /Day /Yr.).
Any individual, group. business, or public agency may request that a public hearing be held
reuarding this improvement by submitting a written request to (Name and Designation of
Local Agency Official) at the address given below on or before (Mo. /Day /Yr.).
However. all interested persons desiring more information are encouraged to contact the
(Designation of Local Agency Official) by telephone (Phone No.) before requesting a public
hearing_.
(Name, Designation and Address)
(of the Local Agency Official)
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Appendix B: Public Hearing Notice (Sample Language)
Notice of Public Hearing
(Name of Applicant)
RE: Capital Assistance Grant. Illinois Operation GreenLight Transit Program for Improvements
to (Description and Location of Project Facilities)
1. Notice is hereby given that a public hearing will be held by the (Name of Applicant).
Date:
Time:
Room:
Place:
For the purpose of considering a project for which financial assistance is being sought from the
Illinois Department of Transportation, pursuant to their Operation GreenLight Transit Program.
The project is generally described as follows:
A. Project Description: (Brief Description of the Project Including Nature. Si_e. Location
and Limits).
B. Relocation: Relocation Assistance will not be required.
C. Environment: This project is being. implemented to minimize environmental impacts.
D. Comprehensive Planning: This project is in conformance with comprehensive
transportation planning in the area.
E. Elderly and Handicapped: All new facilities included in this project will be accessible to
the elderly and handicapped.
11. At the hearing. the (Name of Applicant) will afford an opportunity for interested persons or
agencies to be heard with respect to the social. economic, and environmental aspects of the
project. Interested persons may submit orally or in writing evidence and recommendations with
respect to said project.
11I. The (Name of Applicant) requests that any hearing impaired person wishing to attend this
Public Hearing notify the (Applicant Contact Person & Telephone No.) at least one week before
the scheduled hearing date so that arrangements -can be made to provide an interpreter.
IV. A copy of the application for a state grant for the proposed project will be made available for
public inspection at (Name & Address of Applicant).
(Contact Person Name), (Title)
(Address)
(Telephone)
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Appendix C
Historic Preservation
Basic Review Information Requirements
In order to request the comments of the State Historic Preservation Officer concerning possible
project effects on cultural resources for purposes of the National Historic Preservation Act or the
Illinois State Agency Historic Resources Protection Act, the following information should be
provided:
I. Description of proposed undertaking.
2. Name of managing, funding, or licensing agency (state or federal).
3. Name of satellite agencies involved in project (state and federal).
4. Project address(es); street. municipality, and county.
5. Map (USGS 7.5 minute series topographic) of project location, and project site plan, if
applicable.
6. Current photos of all standing structures within the project area (no Xerox).
7. Project plans and specifications if applicable.
8. Participating federal. state. and local funding_ sources /programs.
This information should be addressed to:
Anne Haaker. Deputy Historic Preservation Officer
Preservation Services Division
Illinois Historic Preservation Agency
Old State Capitol
Springfield. IL 62701
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SCHEDULE B - DIVISION OF PUBLIC TRANSPORTATION
1. Purchase or rehabilitation of rolling stock.
2. Equipment purchases and installation.
3. Replacement / installation of railroad crossing signal systems.
4. Rebuild / resurface an existing parking lot as long as no enlargement occurs.
5. Construction of bus turnouts of Tess than one acre on existing right -of -way.
6. Construction of bus layover facilities of less than one acre on existing right -of -way.
7. Construction of passenger stations / shelters of less than one acre on existing property where
no demolition occurs.
8. Construction of sidewalks on existing right -of -way.
9. Parking deck replacement or expansion (vertical).
10. Underground fuel storage replacement / installation on transit property.
11. Rehabilitation work done on existing facilities less than 40 years old (garages, stations, rail
yards. buildings, structures. electrical, signal. and communication systems).
12. Replacement of ballast. ties. and rail on existing right -of -way.
13. Replacement of bridges less than 40 years old where no more than one acre of new right -of-
way is required.
14. Construction of pedestrian canopies.
15. Engineering / planning studies for the classes of action included above.
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Appendix D: Opinion of Counsel (Sample Language)
Opinion of Counsel
I. the undersigned any an attorney, licensed by and duly admitted to practice law in the State
of Illinois and am counsel for and attorney for the (Name of Applicant). In this capacity, my
opinion has been requested concerning the eligibility of the (Name of Applicant) for grant
assistance under the provisions of the Civil Administrative Code of Illinois [20 ILCS 2705/49
et seq.]. You are hereby advised as follows:
1. The (:Name of Applicant) is an eligible recipient as defined in state regulations.
2. There are no provisions in the (Name ofApplicant)'s charter or by -laws or in the statutes
of the State, the United States of America. or any other local ordinances that preclude or
prohibit the (Name of Applicant) from making said application for or contracting with the
State for the purpose of receiving a State capital improvement grant.
3. The undersigned has no knowledge of any pending or threatened litigation, in either
Federal or State courts which would adversely affect this application, or which seeks to
prohibit the (Name of Applicant) from contracting with the State for the purpose of
receiving a State capital improvement grant.
Based upon the foregoing. I am of the opinion that the (Name of Applicant) is an eligible
recipient under the provisions of the Act. and that it is fully empowered and authorized to
apply for and to accept the grant from the State.
Signature:
(Attorney's Name)
Attorney for: (Name of Applicant)
Date:
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Appendix E: Governing Board Resolution (Sample Language)
Resolution
No.
Resolution authorizing application for a Mass Transportation Capital Assistance Grant under
the Illinois Department of Transportation's general authority to make such Grants.
WHEREAS, The provision and improvement of mass transportation facilities is essential to
the development of a safe, efficient, functional mass transportation system; and
WHEREAS. The Illinois Department of Transportation's authority to make such Grants,
makes funds available to offset certain capital costs of providing and improving mass
transportation facilities; and
WHEREAS. Grants for said funds will impose certain obligations upon the recipient.
NOW. THEREFORE. BE IT RESOLVED BY THE GOVERNING BOARD OF THE
(Name of Applicant) :
Section 1. That an application be made to the Division of Public Transportation, Department
of Transportation. State of Illinois, for a financial assistance grant under the Illinois Department
of Transportation's general authority to make such Grants, for the purpose of off - setting certain
mass transportation facility capital costs of (Name ofApplicant).
Section 2. That (Designated Official) of the (Name of Applicant) is hereby authorized and
directed to execute and file on behalf of the (Name of Applicant) such application.
Section 3. That the (Designated Official) of the (Name of Applicant) is authorized to furnish
such additional information as may be required by the Division of Public Transportation in
connection with the aforesaid application for said grant.
PRESENT and ADOPTED the
day of . 19
(.Signature of Official) ATTEST:
Title Title
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Appendix F: Instructions
These instructions have been developed to assist agencies in completing the application form and
in complying Nvith program requirements. Applicants should review the requirements carefully.
Failure to comply with any requirements may delay or disqualify applications from consideration.
CHECK -LIST
Use this page as a check -off list of the items enclosed in the application package. Mark each
item Nvith a check as it is completed. Mark any item(s) not required with "N /A" (not
applicable).
PREPARING THE APPLICATION FORM
Applicant - Name of applicant organization, must be a municipality, transit operator, or
transit district.
Date of Application - Show the actual date the application is completed and mailed to the
Department.
Address - Show the agency's complete nailing address.
Contact Person - Identify the name. title. and phone number of the person responsible for
completing the application form.
Project Description - Describe the nature. size, location, and limits of all elements of the
proposed project scope. If the scope -of -work proposed for Operation GreenLight grant
funding is part of a larger project, describe its relationship to the larger project and whether
this scope can function on a stand -alone basis. Indicate owners of record for all property
required for project. Explain any adverse impact the project may have on the environment.
Attach site plans. conceptual plans. aerials. or photographs if available.
Project Justification Indicate why the proposed improvements are necessary. Current
conditions including any operational. design and capacity deficiencies should be discussed.
Describe how the proposed improvement gill ameliorate such conditions. Emphasize as
appropriate, accomplishment of Operation GreenLight program goals of improving access to.
and reducing congestion at transit facilities. Applicants are advised to focus on project
justification within the context of benefits to the transit system and its patrons.
Project Readiness - Indicate the level of coordination that has transpired between your
agency and those agencies or parties that may be affected by your proposal. In addition.
describe the current state of project development (concept, engineering complete. etc.).
public support, environmental concerns, and an indication of when the project will be ready
for construction.
Project Elements and Funding Request - Show line items with estimated costs by type of
activity (land acquisition. demolition. material purchases, design engineering, construction.
and construction management and inspection). A 10% contingency line item should also be
included.
18
Implementation Schedule - Show anticipated contract obligations and cash disbursements by
fiscal quarter after project approval. Percentages may be used in lieu of dollar amounts.
Non - Participating Costs - if the proposed scope -of -work: to be funded through Operation
Green Light.will not function on a stand -alone basis, please indicate the source and amount of
other funding.
PUBLIC NOTICE
The applicant must afford the public an opportunity to comment on the proposed project.
This may be accomplished by conducting a public hearing, or by placing an advertisement
describing the project in a newspaper with local circulation to determine the public's interest
in holding a public hearing. Submit certificates of publication, and if a public hearing is held.
an attendance list, written comments, and report (transcript) of proceedings. Sample
Opportunity for Public Hearing and Public Hearing notices are attached as Appendix A and
B.
HISTORIC PRESERVATION
Projects undertaken with state funding provided by the Illinois Department of Transportation
are subject to the requirements of the Illinois State Agency Historic Resources Preservation
Act [20 ILCS 3420/1 et seq.]. In compliance with this statute and appurtenant interagency
agreements. applicants must either:
i . Identify the appropriate project type (from schedule B - Public Transportation" list,
included as part of Appendix C) which is considered to have no effect on historic,
architectural or archeological resources and thus need not be reviewed under the Illinois
State Agency Historic Resources Preservation Act; OR
2. Submit documentation from the Illinois Historic Preservation Agency (IHPA) that the
undertaking not covered in Schedule B will have no effect on historic, architectural. or
archeological resources (information required by IHPA for its review is contained in
Appendix C): OR
3. Submit documentation of an agreement between IHPA and the applicant regarding
action that will be taken to accommodate any historic, architectural, or archeological
resource.
OPINION OF COUNSEL
An opinion of the applicant's legal counsel is required stating that the applicant is legally
organized, is empowered (eligible) to apply for, and receive the requested grant, and that
there is no pending or threatened litigation that would adversely affect the applicant's ability
to receive the requested funds. A sample Opinion of Counsel is attached as Appendix D.
GOVERNING BOARD RESOLUTION
A resolution must be passed by the applicant's governing board authorizing the filing of the
application. A sample Governing Board Resolution is attached as Appendix E.
s: sub program !■,uu- 04`,applio_l.doc
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