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R-07-00 01/24/2000RESOLUTION RESOLUTION AUTHORIZING APPROVAL OF A SUPPLEMENTAL ENGINEERING AMENDMENT NO. 1 WITH TRANSYSTEMS CORPORATION FOR STATE STREET IMPROVEMENT PROJECT WHEREAS, the Village of Lemont required supplemental construction observation engineering services related to the State Street Improvement Project; and WHEREAS, the Village utilized the firm of TranSystems Corporation for such engineering services; and WHEREAS, the Village and TranSystem have agreed to the terms and conditions of the extra services provided, and such extra services have been approved by IDOT for seventy percent (70 %) Federal reimbursement. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees that Amendment No. 1 attached hereto as Exhibit A is hereby approved. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DuPAGE, ILLINOIS ON THIS 24TH day of January, 2000. John Benik Debby Blatzer Keith Latz Connie Markiewicz Richard Rimbo Mary Studebaker AYES NAYS PASSED ABSENT v v v v NE SMOLLEN, Village Clerk Approved by me this 24th day of January, 20j'y '1' I RI A CHARLENE SMOL EN, Village Clerk Approve • o form: A i Ia. Attorne tilir Date. 14 �: 0i A. KWASNESKI, Village President AMENDMENT NO. 1 AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES between the VILLAGE OF LEMONT and TRANSYSTEMS CORPORATION State Street Improvements Peiffer Avenue to Illinois Street Section No.: 93- 00021 -00 -PV Project No.: STPM -7003 (246) Job No.: C -91- 159 -95 Type of Funding: STU Existing Structure: N/A DESCRIPTION Construction engineering services for improvements to State Street from Peiffer Avenue to Illinois Street, a distance of 1040 meters, in the Village of Lemont, Cook County, Illinois. AMENDMENT NO. 1 FOR CONSTRUCTION ENGINEERING SERVICES FOR THE STATE STREET IMPROVEMENT This AMENDMENT No. 1 to the original AGREEMENT is made this day of , 2000 by and between the Village of Lemont, hereinafter referred to as the VILLAGE, and TranSystems Corporation, 1051 Perimeter Drive, Suite 1025, Schaumburg, Illinois, 60173, as the CONSULTANT, for professional engineering services required by the VILLAGE for construction engineering in connection with the construction of State Street from Peiffer Avenue to Illinois Street, a distance of 1040 meters, hereinafter referred to as the PROJECT. The original agreement enacted April 2, 1998 and authorized May 4, 1998 remains in place except for the items discussed in this AMENDMENT. The circumstances that necessitate this amendment were not reasonably foreseeable at the time the agreement was signed. This AMENDMENT is to include additional construction engineering services due to authorizations for contract changes for additional construction work by the Contractor that was not previously anticipated. The limit of compensation will be increased by $23,741 to not exceed the amount of $266,058. The fixed fee shall be increased by $2,681 to $28,558. The maximum retainage shall be increased to $7,982. In WITNESS WHEREOF, the parties hereto have caused the execution of this AMENDMENT by their duly authorized officers as of the day and year first above written. (SEAL) ATTEST: (SEAL) ATTEST: LAGE OF LEMONT 1(4,1 Assistant Vice President President TRANSYSTEMS CORPORATION By: EXHIBIT A APPROVAL LETTER FROM IDOT Illinois Department of Transportation Division of Highways /District 1 201 West Center Court/Schaumburg, Illinois 60196 -1096 LOCAL ROADS AND STREETS Agreement for Consultant Services- Construction Engineering Amendment #1 Village of Lemont State Street from Peiffer Avenue to Illinois Street Section No.: 93- 00021 -00 -PV Project No.: STPM- 7003(246) Job No.: C- 91- 159 -98 December 27, 1999 Mr. Charles Stenzel TranSystems Corporation 1050 Perimeter Drive, Suite 1025 Schaumburg, IL 60173 -5058 Dear Mr. Stenzel: RECEIVED DEC 2 81999 We have reviewed your letter dated October 10, 1999 concerning the justification for an Amendment #1 to the construction engineering agreement for the subject project, and offer the following comment: Based upon the justification, we agree on additional compensation of $23,741. for extra engineering services due to the contractor's work extending beyond the schedule. Please submit four (4) copies of the Amendment reflecting our comment and executed by the Village to this office for further processing. If you have any questions or need additional information, please contact Ahmed Raheem, at (847) 705 -4415. Very truly yours, John P. Kos, P.E. District Engineer By: Nancy L. Magn 'tfs, P.E. Bureau Chief of Local Roads and Streets S: \Gen \Wp2\ 1223 artlemont.doc EXHIBIT B ADDITIONAL SERVICES Ta vs,SvsrEMS CC1-2PC_ -,r AT/O/V riAl November 12, 1999 John P. Kos, P.E. District Engineer/District 1 lllinois Department of Transportation 201 West Center Court Schaumburg, IL 60196 -1096 Attention: Nancy L. Magnus, P.E. Bureau Chief of Local Roads and Streets Reference: State Street Improvements Peiffer Avenue to Illinois Street Section No. 93- 00021 -00 -PV Project No. STPM- 7003(246) Job No. C -91- 159 -95 Dear Ms. Magnus: We have received and reviewed your letter dated October 26, 1999 concerning the justification for Amendment No. 1 for Construction Engineering Services for the referenced project, and would like to include the following comments to clarifying the request for an amendment to the Construction Engineering agreement. Enclosed for your review is an estimated net cost of section to date summarizing approved authorizations for contract changes as well as authorizations submitted to and awaiting approval by the Bureau of Construction. To date it is estimated the additional amount of work performed to complete the project to the satisfaction of the Department is $246,762.20, which is approximately 10.5% of the awarded contract value of $2,352,936.95. This total amount is based on the following information, which is also shown on the attached worksheet. The approved contract changes occurred during a time period beginning August 6, 1998 and concluding on December 16, 1998. During this time period the additional value of worked performed by the Contractor and inspected by TranSystems Corporation totaled $171,245.85. An additional amount of worked performed by the Contractor totaling $25,516.25 is awaiting approval by the Department. An estimated $50,000 in additional contract changes are awaiting submittal to the Bureau of Construction pending submittal of information from the Contractor to TranSystems Corporation. Due to the significant increase in work required to complete the project, the Contractor was unable to meet the interim completion date of November 30, 1998 and met the interim completion as required by the contract on December 16, 1998. Enclosed for your review are the weekly reports showing the work performed by the. Contractor during these dates. During this time period additional personnel was provided by TranSystems Corporation to properly inspect and document this work as well as work performed on contract pay items. The Contractor was allowed fifteen (15) working days beginning May 3, 1999 to complete the project in its entirety. The Contractor resumed work on the project from February 8, 1999 to February 27, 1999 to install street lighting. The Contractor again resumed work on March 31, 1999 in anticipation of completing the project prior to May 1, 1999. During this time period, the Illinois Department of Transportation granted a permit to Ameritech to install conduit along the east side of State Street under the sidewalk from Peiffer Avenue to Cass Street. This work began on April 9, 1999 and concluded on May 14, 1999. During this time period, the Contractor made efforts to complete contract work, but was unable to proceed at normal progress rates due to the utility conflict with Ameritech. The Contractor requested and was granted two extensions of time based on delays incurred due to utility conflicts. TranSystems Corporation provided 1051 Perimeter Drive, Suite 1025 • Schaumburg, Illinois 60173 -5058 • Phone: (847) 605 -9600 Fax: (847) 605 -9610 Ms. Nancy Magnus November 12, 1999 Page 2 personnel during these time periods to inspect and document work performed. Enclosed for your review are weekly reports documenting work performed during these time periods. Due to the significant amount of additional inspectable work performed by the Contractor which was inspected and documented by TranSystems Corporation and due to delays caused by utility work, additional expenses were incurred by TranSystems Corporation that were unforeseeable at the time the Construction Services Agreement was signed. We therefore respectfully request consideration of an amendment to the agreement in the amount of $23,741, which is proportional to the additional value of work performed by the Contractor. We have attached the Cost Estimate of Consultant Services for Amendment #1 as previously submitted. Thank you for you consideration in this matter. If you have any questions, please call. Very truly yours, TranSy _ orpor• on Charles J. Steitz . ,Late JOO M 1- 10U-U3 Cook County (031) District 1 Authorization 1 2 3 4 5 6 6A 7 8 10 11 12 13 17 18 19 20 21 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Authorization 4A 39 40 41 42 uunols ueparunent of i ransportauon Net Cost of Section Contract Number - 83336 koute: I-AU 2632 STPM - 700312461000 93 -00021 -00 -PV Approved Authorizations of Contract Changes Description Net Addition Net Deduction Detour Route $7,570.00 Install Elliptical Pipe in Lieu of 750 mm Pipe Additional Watermain Valves $4,200.00 Fumish and Install Water Une Stops $26,990.75 Additional Water Service Connections $15,300.00 Directional Bore Water Services in lieu of Trenching $605.00 Balance of Final Quantities Temporary Thermoplastic Pavement Markings $3,584.00 Addition of Area Reflective Crack Control $7,052.00 Remove and Replace Existing Pavement on Cass Street $11,358.00 Offset Light Pole Foundations $7,469.25 Additional Pavement Removal on State Street $20,289.00 Directional Bore Unit Duct in lieu of Trenching $4,316.25 Relocate Proposed Sanitary Sewer on State Street $16,392.50 Repair existing unknown Sanitary Utilities $8,245.25 Reconstruction of Existing Sanitary Manholes $4,463.15 Water Service Line Relocation $1,457.57 Fill Existing Sanitary Une with CLSM $1,827.68 Installation of Additional Valve Vault on State Street $11,915.02 Existing Sanitary Manhole Reconstruction $3,560.27 Relocation of Previously installed Valve Vault $3,914.31 Installation of Additional 375 mm Sanitary Line $12,037.00 Repair of Existing Combined Sewer Pipe $2,687.54 Catch Basin and D.I.P. Installation on State Street $8,793.50 Balance of Final Quantities Balance of Final Quantities Balance of Final Quantities Balance of Catch Basin, Type A Quantities Repair existing Sanitary Sewer Additional Class D Patches Additional Porous Granular Embankment on Cass Street Additional Class D Patches Water Service Installation behind Retaining Wall Relocate Catch Basin due to Utility Conflict Totals Net Change Pending Authorizations of Contract Changes Description Replace Damaged Une Stop Equipment Installation of Preformed Thermoplastic Tape Clean Catch Basin debris left by Utility Company Install parkway Inlet and outlet pipe on Cass Street Additional Tree Removal $5,600.00 $2,309.95 $23,315.50 $2,197.50 $23,621.50 $1,964.03 $567.18 $157.50 $41,426.90 $26,530.15 $855.80 $3,387.50 $243,603.70 $72,357.85 $171,245.85 Net Addition Net Deduction $1,131.60 $11,364.41 $775.34 $4,445.00 $7,800.00 Totals $25,516.35 Net Change $25,516.35 Total Net Change to Date $196,762.20 Anticipated Additional T&M and Line Item Adjustments $50,000.00 Estimated Total Value $246,762.20 Awarded Contract Value $2,352,936.95 Percent of Additional Added Work 10.49% Page 1 of 1 11/02/1999 EXHIBIT C COST ESTIMATE OF CONSULTANT SERVICES ROUTE: SECTION: PROJECT: COUNTY: JOB NO.: FAU 2632 (State Street) 93- 00021 -00 -PV STPM -7003 (246) Cook C -91- 159 -95 Exhibit A (Sheet 1 of 1) COST ESTIMATE OF CONSULTANT SERVICES STATE STREET IMPROVEMENT PEIFFER AVENUE TO ILLINOIS STREET VILLAGE OF LEMONT SUPPLEMENT #1 FOR ADDITIONAL PHASE III ENGINEERING SERVICES OVERHEAD RATE 146.02% COMPLEXITY FACTOR 0 Element of Work Employee Classification Number Of Manhours Dollars ($) % Of Total Payroll Rate Payroll Costs Overhead & Fringe Benefits Fixed Fee Total 1. Construction Observation Resident Engineer 0 $ 31.84 $ - $ - $ - $ - 0.0% 2. Inspection Assistance Resident Inspector II 320 $ 23.08 $ 7,386 $ 10,784 $ 2,463 $ 20,633 86.9% 3. Construction Layout Survey Crew Chief 0 $ 20.40 $ - $ - $ - $ - 0.0% 4. Construction Documentation Resident Inspector II 0 $ 23.08 $ - $ - $ - $ - 0.0% 5. Project Coordination Senior Construction Manage 0 $ 33.44 $ - $ - $ - $ - 0.0% 6. Survey Crew/Record Drawings CADD Technician II 40 $ 16.36 $ 654 $ 956 $ 218 $ 1,828 7.7% 7. Vehicular Expense — - - - $ - - $ 1,280 5.4% 8. Material Testing - -- - - - $ - - $ - 0.0% TOTAL 360 $ 8,040 $ 11,740 $ 2,681 $ 23,741 100.0% VEHICLE EXPENSE = 40 DAYS @ $32/DAY = TRANSYSTEMS CORPORATION G:\ BUSDEV\L EMONTNSTATE4CECS0915.XLSJAaua1 Manhours $1,280 September 21, 1999