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R-39-00 04/10/2000RESOLUTION ' ` '39) 00 RESOLUTION AUTHORIZING APPROVAL OF AN ENGINEERING AGREEMENT WITH SEECO CONSULTANTS, INC. FOR MATERIALS INSPECTION IN CONJUNCTION WITH THE 2000 ROAD RESURFACING PROGRAM WHEREAS, the Village of Lemont requires material inspection and quality control services related to the 2000 Road Resurfacing Program (Phase I); and WHEREAS, the Village of Lemont seeks to utilize the firm of SEECO Consultants, Inc.; and WHEREAS, the Village and SEECO Consultants, Inc. have negotiated an agreement to identify the terms and conditions of the services to be provided. NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees that the agreement attached hereto as Exhibit A is hereby approved. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS, on this 10th day of April , 2000. John Benik Debby Blatzer Keith Latz Connie Markiewicz Rick Rimbo Mary Studebaker AYES NAYS PASSED ABSENT 1 CHARL E SMOLLEN, Village Clerk Approved by me this 10th day of ril , 2000. 1114 • �� A T KISNESKI, Village President Lam, Attest: CHARLENE SMOLLEN, Village C rk 4 oI r Approved to f rLI► ,,, H A ONOPOULOS age Attorney Construction Monitoring & Observations Construction Materials Testing Tunnels and Underground Openings Geotechnical Engineering & Evaluation SEECO Consultants Inc. CONSULTING ENGINEERS March 20, 2000 Village of Lemont Engineering Department 418 Main St. Lemont, IL 60439 Attn: Mr. Steve May, P.E. Subsurface Explorations Foundation Analysis & Design Structural Rehabilitation Condition Surveys Dams and Drainage Studies MAR/ PROPOSAL & CONTRACT Construction Materials Testing Services for the 2000 Road Maintenance Program, Lemont, IL L Dear Mr. May: SEECO Consultants, Inc. is pleased to submit our revised proposal for the above referenced project. In preparing our proposal, we have discussed the projects particulars and have incorporated the same within. SEECO meets your requirements, including maintaining Professional Liability Insurance of $1,000,000.00. The approximate list of applicable quantities evidenced in the contractors bid package, as well as our estimated sequencing, is as follows: Level Binder 3360 Ton - 4 Placements Binder Course 215 Ton - 1 Placement Surface Course 11,800 Ton - 12 Placements PCC 300 yd3 - 5 Pours The following unit price proposal has been prepared and is based upon our review of the quantities provided, assumed construction phasing and our experience on similar projects: Bituminous Placement Plant Inspection Estimate 136 hrs @ $50.00 /hr Overtime Estimate 24 hrs @ $65.00 /hr $ 6,800.00 $ 1,560.00 Extraction and Gradation Tests Estimate 16 tests @ $85.00 /test $ 1,360.00 Pavement Cores Density On Cores Cut By Contractor (If Required) Estimate 4 tests @ 4 cores @ $20.00 /core Rolling Patterns /Density Tests (Includes Nuclear Gauge) Estimate 96 hrs @ $48.00 /hr Overtime 24 hrs @ $62.40/hr $ 320.00 $ 4,608.00 $ 1,497.60 (708) 429 -1666 • 7350 Duvan Drive • Tinley Park, IL 60477 • FAX: (708) 429 -1689 www.seeco.com PROPOSAL & CONTRACT Construction Materials Testing Services for the 2000 Road Maintenance Program, Lemont, IL Portland Cement Concrete Plant Inspection Estimate 25 hrs @ $45.00 /hr Concrete Cylinder Tests Estimate 20 cyls @ $9.00 /ea Cylinder Pickup Estimate 5 trips @ $35.00 /ea March 20, 2000 Page 2 $ 1,125.00 $ 180.00 $ 175.00 Miscellaneous Coordination Meetings and Report Review Project Engineer Estimate 16 hrs @ $80.00 /hr $ 1,280.00 ESTIMATED PROJECT TOTAL: $18,905.60 Invoicing terms will be net 30 days from data of invoice. If the proposal and the attached General Conditions is acceptable, please indicate by signing one of the enclosed copies and returning it to our office. Overtime rates of 1.3 times the base rate will be charged for hours in excess of 8 hours per day and weekend hours. Due to SEECO's close proximity to the site, not ravel time will be charged to and from the site. Plant work will be portal to portal. We appreciate the opportunity to offer our services and are looking forward to working with you on this project. DCC:arm ACCEPTED: Date C:\Program Files \Corel \WordPerfect Office 2000 \proposals\gc\lemont320 Respectfully submitted, SEECO CONSULTANTS INC. Donald C. Gassier Director of Field Services Collin W. Gray, S.E., P. President Please sign one copy and retum it to our office and retain one copy for your files. SEECO Consultants Inc. General Conditions Scope of Work SEECO Consultants Inc. (hereinafter called SEECO) shall perform the services defined in this contract and shall invoice the Client for those services at the standard rate shown on the attached fee schedules. The estimate of cost to the Client as stated in this contract shall not be considered as a firm figure, but only an estimate unless otherwise specifically stated in this contract. SEECO will provide additional services under this contract as re- quested by the Client and invoice the Client for those additional services at the standard rates. Soil Boring Locations It is understood that the Client will furnish SEECO with a diagram indicating both the location of the site and the borings on that site. SEECO reserves the right to deviate a reasonable distance from the boring location specified unless this right is specifically revoked by the Client in writing at the time the location diagram is sup- plied. SEECO reserves the right to terminate this contract if conditions preventing the drilling at the specified locations are encountered which were not made known to SEECO prior to the date of this contract. Access to Sites Unless otherwise agreed, the Client will furnish SEECO with right -of- access to the site in order to conduct the planned investigation or inspection. SEECO will take responsible precautions to minimize damage to the site due to its operations, but has not included in the fee the cost of restoration of any damage resulting from the operations. If the Client desires, SEECO will restore any damage to the site and add the cost of restoration to the fee. Samples All samples of soil and rock will be discarded 60 days after submission of the report unless the Client advises SEECO in writing to the contrary. Reports SEECO will furnish three copies of each report to the Client. Subcontracts SEECO reserves the right to subcontract drilling and related support services to SEECO Environmental Services Inc. Invoices Invoices will be submitted once a month for services performed during the prior month. Payment will be due within 10 days of receipt of invoice unless otherwise stated in contract. Interest will be added to delinquent ac- counts at the rate of two percent per month for each month of delinquency. The billing rates as described in the contract may be increased on the anniversary of the effective date of this contract at an annual rate not to ex- ceed 10 %. Any and all costs incurred in collecting delinquent invoices, including but not limited to legal fees, fil- ing fees and costs, court costs, etc. will be added to the amount due. Liability SEECO is protected by Workman's Compensation Insurance (and /or employer's liability insurance) and by public liability insurance for bodily injury (limit $1,000,000) and property damage (limit $1,000,000) and will furnish cer- tificates of insurance upon request. Within the limits of the insurance, SEECO agrees to save the Client harmless from loss, damage, injury or liability arising directly from the negligent acts or omissions of SEECO and its employees. If the Client's contract places greater responsibility upon SEECO or requires increased insurance coverage, SEECO will, if specifically directed by the Client, take out additional insurance, if obtainable, at the Client's expense, but will not be responsible for property damage from any cause, including fire and /or explosion beyond the limits of the insurance coverage. Limitation of Liability The Client recognizes the inherent risks connected with construction. In performing their professional services, SEECO will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of their profession practicing in the same or similar locality. No other warranty, express or implied, is made or intended by the proposal for consulting services or by furnishing oral or written reports of the findings made. It is agreed that the Client will limit any and all liability, claim for damages, cost of defense, or expenses to be levied against SEECO on account of any design defect, error, omission, or professional negligence to a sum not to exceed $1,000.00. Further, the Client agrees to notify any contractor or subcontractor who may perform work in connection with any design, report or study prepared by SEECO of such limitation of liability for design defects, omissions, or professional negligence, and require as a condition precedent to their performing the work a like limitation of liability on their part as against SEECO. In the event the Client fails to obtain a like limita- tion of liability provision as to design defects, errors, omissions, or professional negligence, any liability of the Client and SEECO in such a manner that the aggregate liability for SEECO for such design defect to all parties, including the Client shall not exceed $1,000.00. SEECO Consultants Inc. General Conditions Scope of Work SEECO Consultants Inc. (hereinafter called SEECO) shall perform the services defined in this contract and shall invoice the Client for those services at the standard rate shown on the attached fee schedules. The estimate of cost to the Client as stated in this contract shall not be considered as a firm figure, but only an estimate unless otherwise specifically stated in this contract. SEECO will provide additional services under this contract as re- quested by the Client and invoice the Client for those additional services at the standard rates. Soil Boring Locations It is understood that the Client will furnish SEECO with a diagram indicating both the location of the site and the borings on that site. SEECO reserves the right to deviate a reasonable distance from the boring location specified unless this right is specifically revoked by the Client in writing at the time the location diagram is sup- plied. SEECO reserves the right to terminate this contract if conditions preventing the drilling at the specified locations are encountered which were not made known to SEECO prior to the date of this contract. Access to Sites Unless otherwise agreed, the Client will furnish SEECO with right -of- access to the site in order to conduct the planned investigation or inspection. SEECO will take responsible precautions to minimize damage to the site due to its operations, but has not included in the fee the cost of restoration of any damage resulting from the operations. If the Client desires, SEECO will restore any damage to the site and add the cost of restoration to the fee. Samples All samples of soil and rock will be discarded 60 days after submission of the report unless the Client advises SEECO in writing to the contrary. Reports SEECO will furnish three copies of each report to the Client. Subcontracts SEECO reserves the right to subcontract drilling and related support services to SEECO Environmental Services Inc. Invoices Invoices will be submitted once a month for services performed during the prior month. Payment will be due within 10 days of receipt of invoice unless otherwise stated in contract. Interest will be added to delinquent ac- counts at the rate of two percent per month for each month of delinquency. The billing rates as described in the contract may be increased on the anniversary of the effective date of this contract at an annual rate not to ex- ceed 10 %. Any and all costs incurred in collecting delinquent invoices, including but not limited to legal fees, fil- ing fees and costs, court costs, etc. will be added to the amount due. Liability SEECO is protected by Workman's Compensation Insurance (and/or employer's liability insurance) and by public liability insurance for bodily injury (limit $1,000,000) and property damage (limit $1,000,000) and will furnish cer- tificates of insurance upon request. Within the limits of the insurance, SEECO agrees to save the Client harmless from loss, damage, injury or liability arising directly from the negligent acts or omissions of SEECO and its employees. If the Client's contract places greater responsibility upon SEECO or requires increased insurance coverage, SEECO will, if specifically directed by the Client, take out additional insurance, if obtainable, at the Client's expense, but will not be responsible for property damage from any cause, including fire and /or explosion beyond the limits of the insurance coverage. Limitation of Liability The Client recognizes the inherent risks connected with construction. In performing their professional services, SEECO will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of their profession practicing in the same or similar locality. No other warranty, express or implied, is made or intended by the proposal for consulting services or by furnishing oral or written reports of the findings made. be Icvicd against SEECO on account of any design defoct, error, omission, er professional negligence to a sum • • . • - • .. ■ • . -