R-40-00 04/10/2000RESOLUTION k. 40 00
RESOLUTION AUTHORIZING APPROVAL OF AN ENGINEERING AGREEMENT
WITH CIVILTECH ENGINEERING, INC. IN CONJUNCTION WITH
THE WARNER AVENUE RECONSTRUCTION AND UTILITY IMPROVEMENTS
WHEREAS, the Village of Lemont requires engineering services related to the Warner Avenue
Reconstruction and Utility Improvements project; and
WHEREAS, the Village of Lemont seeks to utilize the firm of Civiltech Engineering, Inc.; and
WHEREAS, the Village and Civiltech Engineering, Inc. have negotiated an agreement to
identify the terms and conditions of the services to be provided.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees that the
supplemental agreement attached hereto as Exhibit A is hereby approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE,
ILLINOIS, on this 10th day of April , 2000.
John Benik
Debby Blatzer
Keith Latz
Connie Markiewicz
Rick Rimbo
Mary Studebaker
AYES NAYS PASSED ABSENT
v
1
' A — *11 NE SMOLLEN, Village Clerk
Approved by me this 10th day of ,A i ril 2000.
PP Y Y
Attest:
'44'
or' A' 1 KWASNESKI, Village President
HARLENE SMOLLEN, Village Clerk
Approved to orm. 1g
�1 HN A 1 ONOPOULO , " illage Attorney
APR -03 -00 MON 09:17 CIVILTECH *EN
• -r
CIVILTECH
ENGINEERING, INC.
FAX NO 16307733975 P. 02
April 3, 2000
Mr. Steven May, P.E.
Village Engineer
Village of Lemont
418 Main Street
Lemont, Illinois 60439
Subj: Proposal for Professional Engineering Services
Resident Engineering
Warner Avenue Reconstruction Improvement
Dear Mr. May:
Civiltech Engineering is pleased to present to the Village of Lemont our Proposal/Agreement for
Resident Engineering services in conjunction with subject roadway improvement project. The
following is our proposed scope of work, estimate of man -hours and fee.
L PROJECT OUTLINE
A. Scope of Improvement
This improvement consists of the reconstruction of Warner Avenue, between Cass and Custer,
Lockport Street between Illinois and Cass, and portions of Cass Avenue. The work involves
pavement removal and bituminous replacement along with new combination concrete curb and
gutter. Included with this work is the installation of a new water main and the associated services,
new storm and sanitary sewers, improvements and landscaping. Contract plans and specifications
were prepared for the Village by McDonough Associates, Inc.
B. Scope of Engineering Services
The primary objective of the engineering services is to provide resident inspection. Based on our
discussions with the Village we understand that the services can be "something less than full time ".
In the interest of economy, we propose the use of a summer intern / coop student to be assigned to
the project full time and work under the direction of our resident engineer on the Canal Street
Improvement. This individual would be available mid -to -late May.
The primary services we will provide under this limited scope are as follows:
1). Provide full -time inspection to the extent that can be expected of a summer student.
(That is, he will be working under the direction of our resident engineer on the Canal
Street Improvement).
500 PARK BOULEVARD • SUITE 250 • ITASCA, ILLINOIS 60143 • (630) 773-3900 • FAX (630) 773 -3975
30 N. LASALLE STREET • SUITE 1402 • CHICAGO, ILLINOIS 60602 • (312) 726 -5910 • FAX (312) 726 -5911
APR -03 -00 MON 09:18 CIVILTECH *EN
Proposal / Agreement
Resident Engineering; Warner Avenue Reconstruction Improvement
April 3, 2000
Page 2 of 3
FAX NO. 16307733975 P. 03
2). Measure, compute and document pay items.
3). Maintain a daily record of the contractor's activities throughout construction
including sufficient information to permit verification of the nature and cost of
changes in plans and authorized extra work.
4). Prepare and submit all partial and final pay estimates, change orders, records,
documentation, and reports in the required form and number of copies.
5). Provide for proportioning and testing of concrete and bituminous mixtures in
accordance with the appropriate manual as issued by the Bureau of Materials and
Physical Research of ]SOT.
6). Revise contract drawings to reflect as -built conditions.
C. Project Staff Qualifications
We propose to assign Mr. John L. Breitsameter to serve as Project Manager for this project. Mr.
Breitsameter has over 25 years of experience in construction engineering and resident inspection and
has managed the inspection on more than 25 Federal -Aid projects. Mr. Jeffrey Lange, who will be
serving as Resident Engineer on the Canal Street Improvement will oversee this project and our
assigned technician on a daily basis.
D. Proposed Subcontractors
Civiltech will provide all work for this contract with its own forces with the exception of material
testing. These services will be subcontracted to Schleede Hampton & Associates, a firm specializing
in material testing. Civiltech will provide coordination with the testing firm to ensure the proper
notification is given for testing needs, review all material reports and include these reports into the
project records.
E. Work not included
The contractor is responsible for construction staking, therefore we have not included time for this
work.
II. COMPENSATION
A. Man -hour and Direct Cost Estimate
A schedule indicating our anticipated man -hours is attached. You will note that we anticipate the
contractor will be working from 40 to 50 hours per week, depending on the weather and controlling
APR -03 -00 MON 09:18 CIVILTECH *EN
Proposal / Agrecmor t
Resident Engineering; Warner Avenue Reconstruction Improvement
April 3, 2000
Page 3 of 3
FAX NO. 16307733975 P. 04
work item. Our average hours per week vary accordingly. Project Manager hours are estimated to
be about two (2) hours per week average which will include attendance at weekly meetings, assist
in plan interpretation and correspondence. Additional hours have been included for our Canal Street
Resident Engineer to oversee the technician assigned to this contract.
Direct costs include the cost of a vehicle which will be billed at the rate of $35,00 per day and
material testing performed by our sub - consultant.
B. Engineering Fee
We propose to perform the work on the basis of cost plus a fixed fee, with a not to exceed maximum
of $46,809. The fee includes reimbursement of direct labor costs, overhead and direct costs, fringe
benefits and salary burden costs, plus a net fee for profit. Direct costs will be reimbursed at their
actual costs.
The attached tables include the details of our Cost Estimate of Consultant Services and supporting
documents.
If this proposal is acceptable, please execute below and return one copy to us. Should you have any
questions regarding this proposal, please do not hesitate to contact us. We thank you for the
opportunity to submit this proposal and look forward to working with you on this project.
Accepted By:
Title:
Date:
Very truly yours,
CIVILTECH ENGINEERING INC.
John L. Breitsameter
Name
Jeff Lange
John Breitsameter
Title
Res. Engineer
Technician
Proj. Manager
Estimate of Manhours
Construction Inspection
Warner Avenue Reconstruction
Month:
No. of Wks
Avg.tirsiWk
Total:
May
2
45
8
90
4
June
6
48
20
240
10
Prepared by JLB 4/3/2000
July August September October Total
4 4 5 NA
48 45 45 NA
16
192
8
16 20
180
8 10
102 270 216 204 30
80
702
40
4 822
N3*HO311IAI0
9L6££LLO£9I ON XV.d
Route: Canal Streel
Local Agency: Wage of Lemont
Section:
PraJ. No.:
Jolt 14o.:
County:
NA
NA
Cook
TABLE 1
COST ESTIMATE OF CONSTRUCTION SERVICES
PHASE III ENGINEERING SERVICES
WARNER AVENUE RECONSTRUCTION
• Firms approved rates on file with I DOl"s
Bureau of Accounting and Auditing:
(Aayro$ Burden & Fringe Rate 50.79%
Overhead & Expense Rate 74.28%
Total 125.07%
_.J
3- Apr -00
Consultant: Civiliech Engineering. nc.
DOLLARS {S}
Number
J
Payroll
ITEM
Employee
of
Burden &
Overhead
Classihcatlon
Manhours ,
Payroll
Rate
Payroll
Costs
Fringe
Costs'
and
Expenses*
Profit
TOTAL
Construction Engineering:
Resident Engineer
80
$25.00
$ 2,000
$ 1,016
I $ 1.488
S 660
$ 5,162
Technician
702
$13.00
$ 9,126
$ 4,635
5 6,779
$ 3,012
5 23,552
•
Project Manager
40
$45.00
5 1,800
$ 914
5 1,337
$ 594
$ 4,645
Direct Expenses:
$
Vehicle Expense (Mileageti 1
$ 2,825
$ 2.825
Material Testing Suboonsuitant
$ 10,000
$ 10,000
Oveitine Premium
5 625
5 625
TOTALS
1122
j ;•
$ • T. saat
$ = : s 555
.$ • .23,052
$ _ , . ..4265
S. 40 ;809
.
rs o.s A sraaouor
N3*HO311IAIO