R-41-01 Authorizing contract change order for construction services and materials in conjunction with state street well (no.3) rehabilitationRESOLUTION ie--H-0/
RESOLUTION AUTHORIZING CONTRACT CHANGE ORDER FOR
CONSTRUCTION SERVICES AND MATERIALS IN CONJUNCTION
WITH STATE STREET WELL (NO. 3) REHABILITATION
WHEREAS, the Village of Lemont has previously awarded a construction contract to Layne -
Western for rehabilitation of Well #3; and
WHEREAS, the Village of Lemont has determined that certain changes to the contract totaling
$27,423.50 are necessary to satisfactorily complete the construction project; and
WHEREAS, the contract changes reflect materials and services which could not be identified at the
time the contract was awarded.
NOW THEREFORE BE IT RESOLVED by the President and Board of Trustees that the contract
change order with Layne- Western in the amount of $27,423.50 is hereby approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DU PAGE, ILLINOIS
on this 9th day of July . 2001.
John Benik
Debby Blatzer
Peter Coules
Connie Markiewicz
Steven Rosendahl
Jeanette Virgilio
AYES NAYS PASSED ABSENT
CHARLENE SMOLLEN, Village Clerk
Approved by me this 9th day of July , 2001.
AZZA, Village Pre
Attest:
CHARLENE SMOLLEN, Village Cler
Approved as to form:
Village Attorney
Date:
Iinois ❑ 60521 ❑ 630 - 887 -8640 ❑ fax: 630 - 887 -0132
WIMP
/
-" FRANK NOVOTNY 8 ASSOCIATES, INC.
CONSUL T /NG C /V /L ENG /NEERS
Mr. Gary Holmes
Administrator
Village of Lemont
418 Main Street
Lemont, Illinois 60439
Re: State Street Well (No. 3) Rehabilitation
Change Order No. 1
Dear Gary:
June 29, 2001
•
As you know, the final project cost for the above - captioned project is
$166,343.50, which is $27,423.50 (19.7 %) over the awarded Contract price of
$138,920.00. The reason for this overage is as follows:
• Bailing of sand fill
• Installation of 10" Steel Line Pipe and 10" liner shoe, and
• 2" PVC Flush -Joint pipe for water level transducer
Bailing Sand Fill
This is a normal maintenance item, but it can't be done until the pump is pulled
out of the well hole. Over a period of time, sand washes in from the sides of the
well hole. The last time the well was bailed was 1984, and we included a unit
price proposal per hour for bailing sand. The Contractor bailed sand for 38
oo hours, at which time he was directed to stop. This cost was $5,936.00.
•a Installation of 10" Steel Line Pipe and 10" Liner Shoe
•3 Once the well pump was pulled out of the hole, the liner pipe was televised. It
was noted to the existing 83 feet of steel line pope was totally deteriorated on
one side. The liner pipe protects the well hole from shale caving in and blocking
> the areas of water yield. It was decided to completed replace the 10" and 12"
v liner pipe at this time. The cost of this work was $18,442.50. This work can be
considered normal maintenance, but it can only be performed when the well
3 equipment is pulled out of the hole.
N
00
Mr. Gary Holmes
Village of Lemont
June 29, 2001
Page Two
2" PVC Flush -Joint Pipe for Water Level Transducer
This item was installed in order to electronically measure the water level in the
well, at the request of the Water Department. The cost of this work was
$3,045.00.
The total of this work is $27,423.50, the net overage. I hope this explains the
cause of this work. Please cal if you have any questions concerning this matter.
Very truly yours,
FRANK O ► Y & ASSOCIATES, INC.
a %'es . Cainkar, P.E., P.L.S.
JLC /debi
cc: Mr. Dan Fielding, Dir. of PW
Project File No. 00278
FRANK NOVOTNY 8 ASSOCIATES, INC
CONSUL T /NG C /V /L ENG /NEERS
q June 27, 2001
O Mr. Gary Holmes ■
I� Administrator
OD Village of Lemont
co
418 Main Street
Lemont, Illinois 60439
co
CO
p Dear Gary:
00 This letter is to certify that Layne - Western has satisfactorily furnished labor and
material in accordance with the terms of their Contract, and as outlined on the attached
03 000 "Engineer's Payment Estimate No. 2 & Final ".
O The Contractor has completed all work in a satisfactory manner. The final contract
CO cost of $166,343,50 is $27,423.50 (19.7 %) over the awarded contract value of
❑ $138,920.00. The extra work included sand bailing, installation of a transducer, and
replacement of the entire liner pipe. This work was performed in accordance with Village
N directives.
O
�O A Change Order in the amount of $27,423.50 is included for approval by the
❑ Village, in accordance with applicable State Statute.
.cn We therefore recommend the payment of $83,322.33 to be paid to LAYNE-
WESTERN, 721 West Illinois Avenue, Aurora, IL 60506. Attached please find
Contractor's Matching Invoice, with "Final Waiver of Lien" and "Contractor's Affidavit" in the
- aforementioned amount.
0
0
Please call if you have any questions concerning this matter.
Re: State Street Well (No. 3) Rehabilitation
Engineer's Payment Estimate No. 2 & Final
0
a)
co
JLC /dam
Enclosure
co
Very truly yours,
FRA ASSOCIATES, INC.
Cainkar, P.E., P.L.S.
cc: Mr. Dan Fielding, Dir. of PW, w /Enc.
Layne - Western (c/o Mr. Thomas Healy), w /Enc.
Project File No. 00278
PAYMENT ESTIMATE
OWNER: Village of Lemont
PROJECT DESCRIPTION: State Street Well (No. 3) Rehabilitation
PAYMENT TO:
ESTIMATE NO.:
Layne - Westem, 721 W. Illinois Avenue, Aurora, IL 60506
2 & Final
FROM: April 30, 2001
Page 1 Of 1
PROJECT NO : 00278
TO: June 22, 2001
Item
No
Description
Awarded
Approved For Payment
Unit
Quantity
Amount
Over
Under
Quantity
Unit Price
Amount
BASE BID
1
Mobilization and demobilization of pump service
equipment
L.S.
1
$2,775.00
1
$2,775.00
$ 2,775.00
2
Remove and dispose of lineshaft pump, including
inspection; measuring depths; bailing oil; etc.
L.S.
1
10,950.00
1
10,950.00
10,950.00
3
Television Survey of Well
L.S.
1
1,375.00
1
1,375.00
1,375.00
4
Fumish new Byron Jackson submersible pump
with cast iron bronze fitted (CIBF) bowl assembly
L.S.
1
104,855.00
1
104,855.00
104,855.00
5
Install and test new submersible pump, complete
L.S.
1
9,975.00
1
9,975.00
9,975.00
SUPPLEMENTAL PRICING
1
Bailing sand fill
HOUR
28
28
212.00
5,936.00
2
Addition for synergistic nickel oxide coating of
cast iron bowl surfaces
L.S.
1
8,990.00
1
8,990.00
8,990.00
SUBMITTAL INFORMATION
1
Please list Contractor performing television survey
of well, who will also certify that the TV equipment
has only been used in water wells.
Name of Contractor: Layne - Westem
2
Pump service rig to be used:
Name: Speedstar PU Heavy
or W550 -HD
"Approved Additional Work"
Serviceman (Liner Prep - Fabricate Centralizers
and Cal Seal Bullet, and Loading)
HOUR
8.5
8.5
83.00
705.50
Equipment and 4 Men (5 -11 -01 and 5 -12 -01)
HOUR
16
16
365.00
5,840.00
Equipment and 3 Men Overtime (5 -11 -01)
HOUR
3
3
406.50
1,219.50
Equipment and 4 Men Overtime (5 -12 -01)
HOUR
4
4
514.50
2,058.00
Serviceman Overtime (5 -12 -01)
HOUR
4
4
124.50
498.00
Equipment and 2 Men (5 -14-01)
HOUR
7
7
212.00
1,484.00
Television Surveys (No charge on 2 Others)
L.S.
2
2
1,375.00
2,750.00
Additional Helper for Installation of 2" Flush -Joint
HOUR
22.5
22.5
72.00
1,620.00
PVC and Transducer
2" PVC Flush -Joint Pipe for Transducer
L.S.
1
1
1,425.00
1,425.00
10" Schedule 40 Prime Steel Liner Pipe
FEET
83
83
37.50
3,112.50
10" Liner Shoe
L.S.
1
1
775.00
775.00
TOTAL: $ 138,920.00 $ 166,343.50
RECOMMENDED F
FRANK NO
T BY:
INC.
BY: James L. Cainkar, P.E., P.L.S.
DATE:
June 25, 2001
Total Value of Completed Work $ 166,343.50
Less 0% Retained
Sub -Total $ 166,343.50
Less Payment Estimate No. 1 $ 83,021.17
TOTAL THIS PAYMENT ESTIMATE NO. 2 $ 83,322.33
& FINAL
Request for Approval
of Change in Plans
Date: June 27, 2001 County Cook, DuPage & Will
Contractor: Layne - Westem Road District or Municipality Lemont
721 West illinois Avenue
Aurora, Illinois 60506 Section N/A
I recommend that ar addition be made to the above contract.
Request No. 1 & Final
Between Station N/A and Station N/A
(Do not fill in unless a change in length is involved.)
The estimated quantities are shown below and the Contract agrees to furnish the materials and do the work at the Contract
unit prices. Shown station location for major items.
Item
Awarded
No
Description
Unit
Quantity
Amount
Over
Under
Quantity
Unit Price
Additions
Deductions
BASE BID
1
Mobilization and demobilization of pump service
LS.
1
S 2,775.00
1
2,775.00
equipment
$ -
2
Remove and dispose of iineshaft pump, including
L.S.
1
$ 10,950.00
1
10,950.00
inspection; measuring depths; bailing oil: etc.
$ -
3
Television Survey of Well
L.S.
1
$ 1,375.00
1
1,375.00
4
Furnish new Byron Jackson submersible pump
with cast iron bronze fitted (CIBF) bowl assembly
L.S.
1
S 104,855.00
1
104.855.00
5
Install and test new submersible pump, complete
L.S.
1
3 9,975.00
1
9,975.00
SUPPLEMENTAL PRICING
1
2
Bailing sand fill
Addition
HOUR
28
28
212.00
55,936.00
for synergistic nickel oxide coating of
cast iron bowl surfaces
L.S.
1
$ 8,990.00
1
8,990.00
"Anoroved Additional Work"
Serviceman (Liner Prep - Fabricate Centralizers
and Cal Seal Bullet, and Loading)
HOUR
8.5
8.5
83.00
3705.50
Equipment and 4 Men (5-11-01 and 5 -12 -01)
Equipment and 3 Men Overtime (5 -11 -01)
Equipment
HOUR
HOUR
•
16
3
16
3
365.00
406.50
55,840.00
51 21850
and 4 Men Overtime (5 -12 -01)
Serviceman
HOUR
4
4
514.50
52,058.00
Overtime (5 -12 -01)
Equipment
HOUR
4
4
124.50
$498.00
and 2 Men (5 -14 -01)
Television
HOUR
7
7
212.00
31,484.00
Surveys (No charge on 2 Others)
Additional
LS.
2
2
1,375.00
32,750.00
Helper for Installation of 2' Flush -Joint
PVC and Transducer
HOUR
22.5
22.5
72.00
31,620.00
2' PVC Flush -Joint Pipe for Transducer
L.S.
1
1
1,425.00
51,425.00
10' Schedule 40 Prime Steel Liner Pipe
10'
FEET
83
83
37.50
53 11250
Liner Shoe
L.S.
1
1
775.00
3775.00
5138,920.00
Totals:
$ 27,423.50
5 -
Total net addition to date $ 27,423.50 which is 19.74%
of Contract price.
Net Change:
$ 27,423.50
5 -
Page 1 of 2
State fully the nature and reason for the change:
Adjustment for as- constructed quantities in comparison to Plan quantities.
When the net increase or decrease in the cost of the contract is $10,000 or more or the time of completion is
increased or decreased by 30 days or more, one of the following statements shall be checked.
XX The undersigned determine that the circumstances which necessitate this change
were not reasonably foreseeable at the time the contract was signed.
The undersigned determine that the circumstances which necessitate this change
were not within the contemplation of the contract as signed.
The undersigned determine that this change is in the best interest of the local
agency and is authorized by law.
Signed: Signed:
Date
Approved
Recommended
Municipal Offier
Mr. Gary Holmes, Administrator
Title of Municpal Offier
27 -Jun -01
Date
Approved
County Engineer District Engineer
Date Date
Note: Make out separate form for change in length quantities.
Give net quantities only.
Submit 3 copies of this form to District Engineer (4 copies for road district)
If plans are required attach 3 sets.
Page 2 of 2
(11977.)
LAYNE- WESTERN
a division of Layne Christensen Company
721 W. Illinois Avenue • Aurora, IL 60506 -2892
Telephone 630/897 -6941 • FAX 630/897 -6976
TO Frank Novotny and Associates
825 Midway Drive
Willowbrook, IL 60521
WE ARE SENDING YOU
nShop Drawings
Copy of letter
LETTER OF TRANSMITTAL
Date June 19, 2001
Job No.
Attention Jim Cainkar
RE:
Lemont, IL Well No. 3j .4 .I 2001
Attached 0 Under separate cover via
n Prints n Plans n Samples
= Change Order
the following items:
n Specifications
0
COPIES
DATE
NO.
DESCRIPTION
2
6 -19 -01
Invoice No. 10162896 — Pay Request No. 2 — Final
2
6 -19 -01
Waiver of Lien /Contractor's Affidavit
5
6 -1 -01
Well Test Data Sheet
1
Set Daily Reports — Documentation for Extra Work
1
6 -5 -01
Novotny Field Test Report
1
Evaluation Card
THESE ARE TRANSMITTED AS CHECKED BELOW:
For approval
For your use
EDAs requested
For review and comment
ElApproved as submitted
ElApproved as noted
Returned for corrections
Resubmit copies for approval
LDSubmit copies for distribution
Retum corrected prints
= FOR BIDS DUE 19 = PRINTS RETURNED AFTER LOAN TO US
REMARKS
Jim:
Please find enclosed the above documents, which should complete the Well No. 3 project.
The test results and observations indicate that the new pump is operating quite satisfactorily. There
were certainly some very trying times along the way, but the Village should be very happy with the end
result!
It has been a pleasure working with you on the project.
COPY TO: SIGNED:
Thomas P. Healy, P.E., Assistant Di ict Manager
061901.DOC
FINAL WAIVER OF LIEN
STATE OF ILLINOIS
COUNTY OF KANE
TO WHOM IT MAY CONCERN:
Gry#
Loan#
WHEREAS the undersigned has been employed by Village of Lemont
to fumish Labor, equipment and materials
for the premises known as State Street Well No. 3
of which Village of Lemont, IL is the owner.
The undersigned, for and in consideration of Eighty Three Thousand Three Hundred Twenty Two dollars and 33/100
($ 83,322.33 ) Dollars, and other good and valuable considerations, the receipt whereof is hereby
acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois,
relating to mechanics' liens, with respect to and on said above - described premises, and the improvements thereon, and on the
material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other considerations due or to become due from the
owner, on account of labor services, material, fixtures, apparatus or machinery, furnished to this date by the undersigned for the above
—described premises.
Given Under our Hand s and Seal ed This
of June 20 01
1 9th
Signature and Seal:
day
LAYNE- WESTERN
a division of Layne Christensen Company
Thomas P. Healy, P.E., Assistant District Ma . . • er
NOTE: All waivers must be for the full amount paid. If waiver is for a corporation, corporate name should be used, corporate seal
affixed and title of officer signing waiver should be set forth; if waiver is for a partnership, the partnership name should be used,
partner should sign and designate himself as partner.
STATE OF ILLINOIS
COUNTY OF KANE
TO WHOM IT MAY CONCERN:
THE undersigned, being duly sworn, deposes and says that he is Assistant District Manager
J
CONTRACTOR'S AFFIDAVIT
of the Layne - Westem, a division of Layne Christensen Company
who is the contractor for the Village of Lemont
building located at 1179 State Street (Well No. 3)
owned by Village of Lemont, Illinois
That the amount of the contract including extras is $ 166,343.50 on which he has received
$ 83;021.17 prior to this payment. That all waivers are true, correct and genuine and delivered
unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the
names of all parties who have furnished material or labor, or both, for said work and all parties having contracts or subcontracts for
specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, and
that the items mentioned include all labor and material required to complete said work according to plans and specifications.
work on the
NAMES
WHAT FOR
CONTRACT
PRICE
AMOUNT
PAID
THIS
PAYMENT
BALANCE
DUE
Layne - Western, a division of
Labor and materials
138,920.00
83,021.17
55,898.83
0.00
Layne Christensen Company
Extra Work
27,423.50
0.00
27,423.50
0.00
TOTAL LABOR AND MATERIAL TO COMPLETE
166,343.50
83,021.70
83,322.33
0.00
That there are no other contracts for said work outstanding, and that here is nothing due or to become due to any person for material, labor
or other work of any kind done or to be done upon or in connection with said work other than above stated.
Signed this 19'h day of June , 2001
LAYNE- WESTERN,
a division of Layne Ch " tensen ompany
Subscribed and sworn
061901
Signature
ore me this
OFFICIAL SEAL
KRISTI A. RODRIGUEZ
NOTARY PUBLIC, STATE OF ILLINOIS
MY LION EXPIRES 545-2005
Thom ?s P. Healy, P.E., Assistant District M. nager
day of },[�
a.
0
Kristi A. Rodriguez, N
,2001.
0.
Layne Christensen Company
LAYNE- WESTERN DIVISION
Remit to: P.O. Box 91090 Chicago, IL 60693
721 West Illinois Avenue - Aurora, Illinois - 60506 -2892 Phone (630) 897 -6941 Fax (630) 897 -6976
229 West Indiana Avenue - Beecher, Illinois - 60401 -0489 Phone (708) 946 -2244 Fax (708) 946 -9415
INVOICE
10162896
SOLD TO:
VILLAGE OF LEMONT
418 MAIN STREET
LEMONT, IL 60439
TERMS: Due on receipt
Page: 1 of 3
DATE: 06/18/2001
PO # CONTRACT
OUR ORDER NO.: 168650
CLIENT NO.: 10160047
QUANTITY DESCRIPTION AMOUNT TOTAL
FOR THE COMPLETION OF THE STATE ST. WELL
(NO. 3) REHABILITATION
- BASE BID ITEMS -
1 L.S. 1. MOBILIZATION AND DEMOBILIZATION
1 L.S. 2. REMOVE AND DISPOSE OF LINESHAFT PUMP
1 L.S. 3. TELEVISION SURVEY
1 L.S. 4. FURNISH NEW BYRON JACKSON
SUBMERSIBLE PUMP
1 L.S. 5. INSTALL NEW BYRON JACKSON
SUBMERSIBLE PUMP
- SUPPLENENTAL ITEMS -
28 HRS. SAND BAILING AND RELATED WORK
1 L.S. NICKEL OXIDE COATING ON BOWL
2,775.00
10,950.00
1,375.00
104,855.00
9,975.00
Subtotal BASE BID ITEMS
212.00
8,990.00
Subtotal SUPPLENENTAL ITEMS
EXTRA WORK, RELATED TO INSTALLATION OF
NEW 10" LINER
5- 10,11, AND 12 -2001
2,775.00
10,950.00
1,375.00
104,855.00
9,975.00
129,930.00
5,936.00
8,990.00
14,926.00
Layne Christensen Company will institute a late payment charge at a rate of 18% per annum (unless a lower rate is
required under applicable law, in which case the lower rate shall apply) for all payments not made on or before the
due date. It is the policy of Layne Christensen to preserve all lien and payment bond rights where available. All
notifications are sent strictly for this purpose.
- 000RI-
Thank you for your business Remittance Copy
Layne Christensen is an Equal Opportunity Employer (Continued)
Layne Christensen Company
LAYNE - WESTERN DIVISION
Remit to: P.O. Box 91090 Chicago, IL 60693
721 West Illinois Avenue - Aurora, Illinois - 60506 -2892 Phone (630) 897 -6941 Fax (630) 897 -6976
229 West Indiana Avenue - Beecher, Illinois - 60401 -0489 Phone (708) 946 -2244 Fax (708) 946 -9415
INVOICE
10162896
SOLD TO:
VILLAGE OF LEMONT
418 MAIN STREET
LEMONT, IL 60439
TERMS: Due on receipt
Page: 2 of 3
DATE: 06/18/2001
PO # CONTRACT
OUR ORDER NO.: 168650
CLIENT NO.: 10160047
QUANTITY DESCRIPTION AMOUNT TOTAL
8.50 HRS.
5- 10,11, AND 12 -2001
SERVICEMAN (LINER PREP - FABRICATE
CENTRALIZERS AND CAL SEAL BULLET, AND
LOADING)
83.00
5 -11 -01
8 HRS. EQUIPMENT AND 4 MEN 365.00
3 HRS. EQUIPMENT AND 3 MEN OVERTIME 406.50
8 HRS.
4 HRS.
4 HRS.
5 -12 -01
EQUIPMENT AND 4 MEN
EQUIPMENT AND 4 MEN OVERTIME
SERVICEMAN OVERTIME
365.00
514.50
124.50
5 -14 -01
7 HRS. EQUIPMENT AND 2 MEN 212.00
2 L.S. TELEVISION SURVEYS (NO CHARGE ON 2 1,375.00
OTHERS)
Subtotal
ADDITIONAL HELPER FOR INSTALLATION OF 2"
FLUSH -JOINT PVC AND TRANSDUCER
22.50 HRS. ADDITIONAL HELPER 72.00
Subtotal
705.50
2,920.00
1,219.50
2,920.00
2,058.00
498.00
1,484.00
2,750.00
14,555.00
1,620.00
1,620.00
Layne Christensen Company will institute a late payment charge at a rate of 18% per annum (unless a lower rate is
required under applicable law, in which case the lower rate shall apply) for all payments not made on or before the
due date. It is the policy of Layne Christensen to preserve all lien and payment bond rights where available. All
notifications are sent strictly for this purpose.
- 000RI-
Thank you for your business Remittance Copy
Layne Christensen is an Equal Opportunity Employer (Continued)
Layne Christensen Company
LAYNE- WESTERN DIVISION
Remit to: P.O. Box 91090 Chicago, IL 60693
721 West Illinois Avenue - Aurora, Illinois - 60506 -2892 Phone (630) 897 -6941 Fax (630) 897 -6976
229 West Indiana Avenue - Beecher, Illinois - 60401 -0489 Phone (708) 946 -2244 Fax (708) 946 -9415
INVOICE
10162896
SOLD TO:
VILLAGE OF LEMONT
418 MAIN STREET
LEMONT, IL 60439
TERMS: Due on receipt
Page: 3 of 3
DATE: 06/18/2001
PO # CONTRACT
OUR ORDER NO.: 168650
CLIENT NO.: 10160047
QUANTITY DESCRIPTION AMOUNT TOTAL
- ADDITIONAL MATERIALS -
1 L.S. 2" PVC FLUSH -JOINT PIPE FOR TRANSDUCER
83 FT. 10" SCHEDULE 40 PRIME STEEL LINER PIPE
1 L.S. 10" LINER SHOE
1,425.00
37.50
775.00
Subtotal ADDITIONAL MATERIALS
1 L.S. LESS PREVIOUSLY COMPLETED WORK (INCL. (92,245.75)
RETAINAGE AMOUNT)
Subtotal
- RETAINAGE -
1 L.S. -ADD FOR PREVIOUS RETAINAGE 9,224.58
Subtotal RETAINAGE
1,425.00
3,112.50
775.00
5,312.50
(92,245.75)
(92,245.75)
9,224.58
9,224.58
Total Amount
Total Tax
83,322.33
0.00
Total Invoice 83,322.33
Layne Christensen Company will institute a late payment charge at a rate of 18% per annum (unless a lower rate is
required under applicable law, in which case the lower rate shall apply) for all payments not made on or before the
due date. It is the policy of Layne Christensen to preserve all lien and payment bond rights where available. All
notifications are sent strictly for this purpose.
- 000RI-
Thank you for your business Remittance Copy
Layne Christensen is an Equal Opportunity Employer