Loading...
R-47-01 Authorizing execution of a grant agreement from the illinois department of commerce and community affairs in the amount of $100,000 for extention of water main on parker road from archer to main streetRESOLUTION RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT FROM THE ILLINOIS DEPARTMENT OF COMMERCE & COMMUNITY AFFAIRS IN THE AMOUNT OF $100,000 FOR EXTENSION OF WATER MAIN ON PARKER ROAD FROM ARCHER AVENUE TO MAIN STREET WHEREAS, the Village of Lemont seeks to extend 6,340 linear feet of water main on Parker Road from Archer Avenue to Main Street to provide potable water and fire protection to service the industrial area located on the south side of Main Street; and WHEREAS, the Village has requested State funding to assist in this extension of the Village water main; and WHEREAS, the Illinois Department of Commerce & Community Affairs (DCCA) has provided grant funding in the amount of $100,000 for the Village to undertake this effort. NOW THEREFORE, BE IT RESOLVED that the Village President is authorized to execute the attached grant agreement, designated as award No. 01- 127490. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DU PAGE, ILLINOIS, on this 13th day of August , 2001. John Benik Debby Blatzer Peter Coules Connie Markiewicz Steven Rosendahl Jeanette Virgilio AYES NAYS PASSED ABSENT V v CHARLENE SMOLLEN, Village Clerk Approved by me this 13th day of August , 2001. CHARLENE SMOLLEN, Village Clerk Approved to Form: Village Attorney JO - F. ' IAZZA, Village Date Illinois Department of Commerce and Community Affairs George H. Ryan Governor July 16, 2001 Mr. Richard Kwasneski Village President Village of Lemont 418 Main Street Lemont, I L 60439 -3788 Dear Mr. Kwasneski: Pam McDonough Director Enclosed please find Grant Agreement Number 01- 127490 between your organization ( "Grantee ") and the Illinois Department of Commerce and Community Affairs ( "Department "). Please review the Agreement carefully to ensure that the Grantee's rights and responsibilities are clearly understood. You are encouraged to have the Agreement reviewed by an attorney. In particular, please note the following: Beginning Date (Notice of Grant Award). Costs incurred prior to the specified beginning date are not eligible for reimbursement, unless such costs have been identified in the Project Budget and approved by the Department. End Date (Notice of Grant Award). The Project must be completed by the stated end date. Modifications for scope of work changes or date extensions must be approved in writing by the Department and processed prior to the stated end date. Part 11 - Special Conditions. Part II requires specific acknowledgment by and acceptance of the Grantee of all obligations set forth therein. The Grantee is expected to be thoroughly familiar with the provisions of Part II, including requirements regarding the submittal of reports, authenticating documents, etc. If the terms of the Agreement are acceptable, please complete the following steps in order to properly execute the Agreement: verify the Grantee's correct federal taxpayer identification number (FEIN) and correct legal /business status in the appropriate blanks on pages 1-2; • have an authorized official of the Grantee execute page 2 of the Notice of Grant Award and the acknowledgment set forth in Part II; Internet Address http: / /www.commerce.state.il.us 620 East Adams Street Springfield, Illinois 62701 217/782 -7500 Fax: 217/524-1627 •TDD: 300/735.6055 lames R. Thompson Center 100 West Randolph Street, Suite 3--100 Chicago, Illinois 60601 607 East Adams Street 2309 West Main, Suite 118 Springfield, Illinois 62701 Marion, Illinois 62959 312/814 -7179 217/785-2800 Fax' •TDD: 300/419 -0667 Fax: 217/785 -2618 •TDD: 217/785 -0211 Printed on Recycled and Recyclable Paper 618/997 -4394 Fax: 618/997 -1825 • TDD Relay: 800/526-0844 • make any necessary corrections to the Grantee's address; fill in the name, phone number, and address (if different from the Grantee's address) for the administrator /project manager; and • please review Section 6.6 carefully and mark the statement with an "X" as it relates to the Grantee. • if "Grantee Disclosures" are required by the Department, the disclosures must be completed, signed by an authorized official of the Grantee organization and returned with the executed Grant Agreement. The Grantee's ability to incur costs against the Grant as of the beginning date set forth in the Notice of Grant Award is contingent upon the Grantee's acceptance of the terms and conditions as set forth in the attached Agreement. The Department may elect not to execute the Agreement if any of the terms are changed without the Department's prior approval, and the Grantee will be responsible for any costs already incurred. The Department may also elect not to execute the Grant Agreement if it determines th it is not in the best interest of the State of Illinois to do so. Written notification of such determination and the basis therefor will be provided to the addressee of this letter in such event. IMPORTANT INSTRUCTIONS: Please return the ENTIRE SIGNED ORIGINAL document to the individual indicated in Exhibit 2 of the Grant Agreement. Please direct any questions concerning the Agreement to the individual identified in Exhibit 2. ADDITIONALLY, the forms to be utilized in preparing reports required by Part II of the Agreement are also provided in this packet. Reports will not be accepted unless these forms are used. You will be provided with a fully executed copy of the Agreement after it has been signed by Director McDonough. Paula Vehovic Illinois FIRST Grant Manager Enclosures STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS NOTICE OF GRANT AWARD NO. 01- 127490 LEGISLATIVE ADD ONS THIS GRANT AGREEMENT (HEREINAFTER REFERRED TO AS -THE "AGREEMENT ") IS ENTERED INTO BETWEEN THE ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS (HEREINAFTER REFERRED TO AS THE "DEPARTMENT ") AND VILLAGE OF LEMONT (HEREINAFTER REFERRED TO AS THE "GRANTEE) ". SUBJECT TO TERMS AND CONDITIONS OF THIS AGREEMENT, THE DEPARTMENT AGREES TO PROVIDE A GRANT IN AN AMOUNT NOT TO EXCEED $100,000.00 TO THE GRANTEE. SUBJECT TO THE EXECUTION OF THIS AGREEMENT BY BOTH PARTIES, THE GRANTEE IS HEREBY AUTHORIZED TO INCUR COSTS AGAINST THIS AGREEMENT FROM THE BEGINNING DATE OF 11/20/2000 THROUGH THE ENDING DATE OF 06/30/2002. THE GRANTEE HEREBY AGREES TO USE THE FUNDS PROVIDED UNDER THE AGREEMENT FOR THE PURPOSES SET FORTH HEREIN AND AGREES TO COMPLY WITH ALL TERMS OF THIS AGREEMENT. THIS AGREEMENT INCLUDES THE FOLLOWING SECTIONS, ALL OF WHICH ARE INCORPORATED INTO AND MADE PART OF THIS AGREEMENT: PART: I. BUDGET II. SPECIAL GRANT CONDITIONS III. SCOPE OF WORK IV. PROGRAM TERMS AND CONDITIONS V. GENERAL PROVISIONS VI. REQUIRED CERTIFICATIONS UNDER PENALTIES OF PERJURY, THE UNDERSIGNED CERTIFIES THAT THE NAME, TAXPAYER INFORMATION NUMBER AND LEGAL STATUS LISTED BELOW ARE CORRECT. IF YOU ARE AN INDIVIDUAL, ENTER YOUR NAME AND SSN AS IT APPEARS ON YOUR SOCIAL SECURITY CARD. IF COMPLETING THIS CERTIFICATION FOR A SOLE PROPRIETORSHIP, ENTER THE OWNER'S NAME FOLLOWED BY THE NAME OF THE BUSINESS AND THE OWNER'S SSN. FOR ALL OTHER ENTITIES, ENTER THE NAME OF THE ENTITY (AS USED TO APPLY FOR THE ENTITY'S EIN) AND THE EIN. NAME: VILLAGE OF LEMONT TAXPAYER IDENTIFICATION NUMBER: SSN /EIN: 366005968 06/27/2001 15:58:32 - 1 - LEGAL STATUS (CHECK ONE): INDIVIDUAL OWNER OF SOLE PROPRIETORSHIP PARTNERSHIP TAX- EXEMPT HOSPITAL OR EXTENDED CARE FACILITY CORPORATION PROVIDING OR BILLING MEDICAL AND /OR HEALTH CARE SERVICES CORPORATION NOT PROVIDING OR BILLING MEDICAL AND /OR HEALTH CARE SERVICES X GOVERNMENT ENTITY NONRESIDENT ALIEN INDIVIDUAL ESTATE OR LEGAL TRUST FOREIGN CORPORATION PARTNERSHIP ESTATE OR TRUST _ OTHER - NOT - FOR - PROFIT a ORGANIZATION: OTHER: THE GRANTEE ACKNOWLEDGES THAT THE INDIVIDUAL SIGNING BELOW IS AUTHORIZED TO EXECUTE THIS AGREEMENT AND THAT SUCH SIGNATURE CONSTITUTES THE ACCEPTANCE OF THIS AGREEMENT. GRANTEE: VILLAGE OF LEMONT BY: John F. Piazza, Village President PRINT OR TYPE STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS BY: PAM MCDONOUGH, DIRECTOR GRANTEE ADDRESS: 418 MAIN STREET LEMONT, IL 60439 -3708 CHIEF EXEC: 'I-eHARD-K NESKT- PHONE: (630) 257 - 1590 DATE PLEASE INDICATE ANY CHANGES BELOW JOHN F. PIAZZA THE FOLLOWING IS DESIGNATED AS ADMINISTRATOR FOR THE GRANTEE: : • u - 1 - - : . n ' 1 Villa of Lemont 41R Main Street Lemnnt, TL 60439 CHIEF EXEC: PHONE: John F_ Piazza 610 -257 -1 590 06/27/2001 15:58:32 ator - 2 - PART 1 BUDGET Village of Lemont FY'01 Budget Item State Grant Construction* $100,000 Water Main Installation Total $100,000 NOTE: No line item detail is provided because the construction was bid as a whole by the Grantee. PART II -A2 SPECIAL GRANT CONDITIONS (GOVERNMENTAL ENTITIES) (Construction) 2.1 AUDIT REQUIREMENTS. The Grantee is required to have an audit conducted as provided in Part V, Section 5.4C, Audit Requirements. The audit must include a Revenue (Receipt) and Expenditure Statement comparing budgeted amounts with actual for this grant. The audit must also include a compliance component that covers, at a minimum, the following items: • did the Grantee complete the activities described in the Scope of Work (Part III) within the grant term • did the Grantee obtain prior written approvals from the Department for material changes from the performance of the activities described in the Scope of Work (Part III) • did the Grantee expend grant funds within the grant period specified in trp Notice of Grant Award • did the Grantee adhere to the grant Budget (Part I); if not, variances should be identified • did the Grantee obtain prior written approvals from the Department for any material variances in its expenditure of grant funds • did the Grantee adequately account for receipts and expenditures of grant funds • if applicable, did the Grantee return grant funds to the Department in accordance with the provisions of the Grant Agreement • are amounts reported in the Grantee's close-out package traceable to its general ledger - The Grantee is not required to have an audit conducted as a condition of this Grant Agreement; however, if the Grantee receives during the term of this Grant Agreement (or has previously received), additional grants from the State of Illinois for the project described in Part III hereof, the Department may require the Grantee to have an audit conducted as provided in Part V, Section 5.4C(a)(iv) hereof. 2.2 PROJECTS REQUIRING EXTERNAL SIGN -OFFS. (a) Pursuant to applicable statute(s), this grant requires sign -off by the following State agency(ies). The status of the sign -off is indicated as of the date the grant is sent to the Grantee for execution: AGENCY SIGN -OFF SIGN -OFF RECEIVED OUTSTANDING ) Illinois Historic Preservation Agency _ k Illinois Dept. of Agriculture X Illinois Dept. of Natural Resources NONE APPLICABLE While any external sign -off is outstanding, the provisions of Exhibit 1 apply with respect to the disbursement of funds under this grant. NOTE: The fact that a sign -off has been received in no way relieves the Grantee of its obligation to comply with any conditions or requirements conveyed by the applicable agency(ies) in conjunction with the issuance of the sign -off for the project funded under this Agreement. (b) For projects subject to review by the Illinois Environmental Protection Agency, the Grantee must, prior to construction, obtain a construction permit or "authorization to construct" from the IEPA pursuant to the provisions of the Environmental Protection Act, 415 ILCS 5/1 et seq. 2.3 PAYMENT PROVISIONS; PRIOR INCURRED COSTS. X Bond Fund Projects: The Department shall authorize the State Comptroller's Office to disburse up to 50 percent of the grant funds upon execution of this Agreement. Disbursement of the balance of the grant funds shall be authorized in reimbursement of costs incurred and certified in the Quarterly Expense Reports submitted by the Grantee to the Department as described in Section 2.5. Non -Bond Fund Projects: percent ( %) of the grant award will be authorized for disbursement upon the Department's execution of this Agreement. If the amount set forth herein is Tess than 100% of the grant award, the disbursement schedule for the balance of the grant award is attached hereto as Exhibit 3. NOTE: If external sign -offs are indicated in Section 2.2, above, disbursement of grant funds (whether advance or scheduled) are subject to the restrictions set forth in Exhibit 1. Upon receipt of all required sign-offs, the Department's Accounting Division will be notified to disburse grant funds in accordance with the disbursement method indicated herein. The Department reserves the right to adjust the disbursement schedule set forth above. Reimbursement of costs incurred by the Grantee prior to the Beginning Date specified in the Notice of Grant Award requires the approval of the Department. Such costs must be clearly identified in Part I hereof. 2.4 PROJECT COMPLETION DATE. Notwithstanding the end date stated in the Notice of Grant Award, the project shall be deemed complete when all activities described in Part III hereof have been fully performed and grant funds have been expended or legally obligated by the Grantee for such activities pursuant to Parts I and III hereof. Grantee shall notify the Department of the Project Completion Date through the submittal of the Final Report described in Section 2.5 below. 2.5 REPORTING REQUIREMENTS. In addition to any other documents specified in this Agreement, the Grantee must submit the following reports and information in accordance with the provisions hereof. (a) Status /Expense Reports. Grantee shall submit status /expense reports as indicated below. Quarterly Expense Reports: The Grantee shall submit Quarterly Expense Reports in the format provided by the Department. Reports shall be submitted quarterly (on a calendar basis) through the Project Completion Date. X Final Reports: Grantee shall submit a Final Status Report and a Final . Expense Report, in the format provided by the Department. The Final Reports are due no later than 30 days following the Project Completion Date. (b) Close -out Report. Notwithstanding anything to the contrary in Section 5.4 hereof, the Close-out report described therein is due upon the earlier of 45 days from the Project Completion Date or 45 days following the Grant End date stated in the Notice of Grant Award. (c) Additional Information. Upon request by the Department, the Grantee shall, within 10 business days of its receipt of such a request, submit additional written reports regarding the project, including, but not limited to, materials sufficient to document information provided by the Grantee. (d) Submittal of Reports. Submittal of reports and documentation required under Section 2.5 should be submitted to the individual identified in Exhibit 2 hereto. 2.6 FUNDING LIMITATIONS /RESTRICTIONS. The Grantee hereby expressly acknowledges and agrees to the following provisions: (a) The grant awarded pursuant to this Agreement is a one -time award. The State is not obligated to provide funding in subsequent State of Illinois fiscal years for the project funded by this grant. (b) Funding provided under this Agreement will not be used for sectarian purposes. (c) Without the express written consent of the Department, no grant funds nor property purchased with grant funds may be disbursed or conveyed respectively, to, on behalf of, or for the benefit of, any registered lobbyist or family member of such lobbyist, as the term is defined in the Lobbyist Registration Act (25 ILCS 170/1 etseq.). 2.7 OPPORTUNITIES FOR MINORITY. FEMALE AND DISABLED PERSONS. Grantee shall use good faith efforts to recruit, develop and extend employment and contracting opportunities to women, minorities, and disabled persons from funds received under this grant. Nothing herein shall be deemed to modify or negate any requirement of the Business Enterprise for Minorities, Females and Persons with Disabilities Act (30 ILCS 575/1) or any other provision of this Grant Agreement. 2.8 MULTIPLE GRANT AWARDS. If the Grantee was previously awarded a grant by. the Department to fund the project described in Part III hereof, the Department may, pursuant to Section 5.7(c), unilaterally revise Parts I and III of the previously executed Grant Agreement to accurately reflect all project activities and the multiple funding sources therefor. If the Grantee receives additional grants to fund the project described in Part III hereof subsequent to the execution of this Agreement, Parts I and III for said grant(s) will be developed to reflect all project activities and the multiple funding sources therefor. 2.9 FUNDING ACKNOWLEDGMENT. If requested by the Department, the Grantee shall post signs at the project site or affix signs /decals to equipment purchased with grant funds, which acknowledge the State as providing funds for the project. Signs not provided by the Department must be approved by the Department prior to posting. 2.10 TERMINATION FOR CAUSE. Grantee's failure to comply with any of the terms set forth in this Grant Agreement, shall be a sufficient basis to suspend or terminate this Agreement and seek recovery of all grant funds disbursed to the Grantee. A failure to comply with the terms of this Grant Agreement shall also be a sufficient basis to suspend or terminate any other grant(s) issued to the Grantee by the Department and to reject future grant requests for the Grantee. 2.11 FEDERAL, STATE AND LOCAL LAWS. The Grantee is required to comply with all federal, state and local laws, including but not limited to the filing of any and all applicable tax returns. In the event that a Grantee is delinquent in filing and /or paying any federal, state and /or local taxes, the Department shall disburse grant funds only if the Grantee enters into an installment payment agreement with said tax authority and remains in good standing therewith. Grantee is required to tender a copy of any such installment payment agreement to the Department. In no event may Grantee utilize grant funds to discharge outstanding tax liabilities. The execution of this Grant Agreement by the Grantee is its certification that it is current as to the filing and payment of any federal, state and /or local taxes applicable to Grantee. THE UNDERSIGNED IS AUTHORIZED ON BEHALF OF GRANTEE TO, AND HEREBY DOES, SPECIFICALLY ACKNOWLEDGE AND AGREE TO COMPLY WITH ALL SPECIAL GRANT CONDITIONS REFERENCED HEREIN. BY: TITLE: DATE: F. Piazza Village President 7/31/01 RESOLUTION RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT FROM THE ILLINOIS DEPARTMENT OF COMMERCE & COMMUNITY AFFAIRS IN THE AMOUNT OF $100,000 FOR EXTENSION OF WATER MAIN ON PARKER ROAD FROM ARCHER AVENUE TO MAIN STREET WHEREAS, the Village of Lemont seeks to extend 6,340 linear feet of water main on Parker Road from Archer Avenue to Main Street to provide potable water and fire protection to service the industrial area located on the south side of Main Street; and WHEREAS, the Village has requested State funding to assist in this extension of the Village water main; and WHEREAS, the Illinois Department of Commerce & Community Affairs (DCCA) has provided grant funding in the amount of $100,000 for the Village to undertake this effort. NOW THEREFORE, BE IT RESOLVED that the Village President is authorized to execute the attached grant agreement, designated as award No. 01- 127490. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DU PAGE, ILLINOIS, on this 13th day of August , 2001. John Benik Debby Blatzer Peter Coules Connie Markiewicz Steven Rosendahl Jeanette Virgilio AYES NAYS PASSED ABSENT v v HARLENE SMOLLEN, Village Clerk Approved by me this 13th day of August , 2001. ,i_� , _ HARLENE SMOLLEN, Village Clerk Approved to Form: Village Attorney JO IAZZA, Villag Date