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R-54-03 Waiving Public Bidding RequirementsRESOLUTION A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS WHEREAS, pursuant to the provisions of 65 ILCS 5/8 -9 -1 the Village of Lemont may, by a vote of 2/3 of its Trustees then holding office, waive the requirements for public bidding; and WHEREAS, in connection with the work to be conducted on the repair /replacement of roofing areas on the Village Hall & Police Department, the Village has researched and evaluated the available options and contractors; and WHEREAS, upon review by Village staff, it was concluded that the greatest benefit to the Village will be realized by waiving the bidding process and entering into an agreement for roofing repair services with Norton Sons Roofing Co., Inc. in an amount not to exceed $23,000.00. NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND MEMBERS OF THE BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COOK , WILL & DU PAGE COUNTIES, ILLINOIS that: Section 1: Incorporation of Recitals: The foregoing recitals are hereby expressly incorporated into and made a part of this Resolution as if fully set forth herein. Section 2: Waiver of Public Bid Requirements: Pursuant to the provisions of 65 ILCS 5/8 -9 -1 the Village hereby waives the public bidding requirements otherwise applicable to the contract for the roofing repair work. Section 3: Repealer: All other Resolutions or parts of resolutions of the Village of Lemont that are inconsistent with this resolution are hereby expressly repealed. Section 4: Severability: In the event any word, phrase, clause, sentence, paragraph, provision, or section of this Resolution or any portion thereof shall be held to be unconstitutional, unenforceable, or void, the same shall not affect the validity or enforceability of any remaining words, phrases, clauses, sentences, paragraphs, provisions, or sections thereof. Section 5: Effective Date: This Resolution shall become effective upon passage, approval and publication, in Book and Pamphlet form as provided by law. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF TIT VILLAGE OF LEMONT, COOK, WILL AND DU PAGE COUNTIES ILLINOIS on this Day of , 2003 Debby Blatzer Peter Coules Brian Reaves Steven Rosendahl Ronald Stapleton Jeanette Virgilio Attes AYES I/ J NAYS PASSED ABSENT IAZZA, A ENE SMOLLE , illage Clerk Roofing & Sheet Metal Co., Inc. 43 Stephen Street (800) 886 -ROOF Lemont, IL 60439 (630) 257 -8180 Fax: (630) 257 -8826 July 14, 2003 Village of Lemont 418 Main Street Lemont, IL 60439 Attn: James Dougherty Re: Roof Rehabilitation Village Hall & Police Dept. Thank you for the opportunity to submit this proposal for the roofing work on the above mentioned building. I have inspected the roof to determine the best approach to your roofing requirements. In the view of the conditions observed and information available, we hereby propose to furnish in accordance with the attached specifications, all labor and material necessary to complete the roofing work. Specification Number One Area A — Reroof: 1. We will clean the roof surface and dispose of resulting rubbish and debris off premises in a proper manner. 2. We will remove all existing metal counterflashing and loose roofing base flashing as required. 3. Over the prepared existing roof surface, we will install a white granular, single ply modified bituminous sheet designed with a polyester reinforcement core. Application method will be heat welding. 4. We will furnish and install new base flashings at all parapet walls and curbs using a modified bituminous flashing sheet. 5. We will furnish and install new lead soil stack flashings. 6. We will furnish and install new sheet metal surface mount counterflashing at the top of all base flashings by mechanically fastening and installing a solid bead of high grade caulking compound, where deemed necessary. ► 1 0 , s Roofing & Sheet Metal Co., Inc. Industrial — Commercial — Residential Village of Lemont — Page 2 Specification Number Two Area B — Reroof: 1. We will clean the roof surface and dispose of resulting rubbish and debris off premises in a proper manner. 2. We will remove all existing metal counterflashing and loose roofing base flashing as required. 3. Over the prepared existing roof surface, we will install a white granular, single ply modified bituminous sheet designed with a polyester reinforcement core. Application method will be heat welding. 4. We will furnish and install new base flashings at all parapet walls and curbs using a modified bituminous flashing sheet. 5. We will furnish and install new lead soil stack flashings. 6. We will furnish and install new sheet metal surface mount counterflashing at the top of all base flashings by mechanically fastening and installing a solid bead of high grade caulking compound, where deemed necessary. Specification Number Three Area C — Repairs & Coating: 1. We will clean the roof surface and dispose of resulting rubbish and debris off premises in a proper manner. 2. We will inspect all roof penetrations and seal any obvious holes, cracks or openings. 3. We will inspect the field of the existing roof system and repair any obvious holes and splits. 4. After the above work is completed, we will then apply a fibrated aluminum coating over the entire roof surface as per manufacturer's specifications. We recommend the application of this coating because it provides a bright, durable finish to a modified bitumen roof and reflects solar radiation, thus keeping interior spaces cooler and also extends the life of the existing roof. ► I I Roofing & Sheet Metal Co., Inc. Industrial — Commercial — Residential Village of Lemont — Page 3 Specification Number Four We will remove one (1) existing scupper at rear of village hall. We will furnish and install new copper scupper. Total Cost: For Specification Number One — Four Listed Above $ 23,000.00 NOTES: 1. Tuckpointing is required in several locations prior to roofing work. 2. Removing and reinstalling of satellite dish on area 4 will be required by others before reroofing can be completed. If you have any questions regarding this proposal or other roofing applications, please do not hesitate to contact me. Respectfully, NORTON SONS ROOFING CO., INC. Thomas E. Norton, Sr. TEN:ck Roofing & Sheet Metal Co., Inc. Industrial — Commercial — Residential TERMS & CONDITIONS Norton Sons Roofing Co.. Inc. is a licensed roofing contractor of the State of Illinois. License # 104 - 004564. We carry Workman's Compensation and Public Liability Insurance as required by the State of Illinois with certificates available upon request. The roofing industry is currently experiencing price volatility in asphalt- related products. Because firm prices cannot be obtained from suppliers, prices are subject to change. If there is an increase in the price of asphalt- related products charged to the contractor subsequent to making this proposal/contract, the proposal/contract shall be increased to reflect the additional cost to the contractor. upon submittal of written documentation thereof. The buyer agrees to carry proper fire and extended coverage insurance on the premises to protect against loss through destruction, not created by Norton Sons Roofing Co., Inc., for work in progress or material on job site until the work is completed. Norton Sons Roofing Co., Inc. shall not be responsible to determine structural soundness and shall have no liability whatsoever to the owner or others for failure of roof deck or supporting structure to support men, materials, equipment, ice, snow and water or for any damages or injuries resulting from such failure. We are not responsible for any interior or exterior asbestos removal problems if found present. Any such pre - existing condition shall constitute extra cost to be determined by abatement. The prices mentioned do not include any tuckpointing, deck repairs (unless otherwise specified), the disconnection of any roof top electrical, or HVAC units which may be found necessary. If any of these items are found necessary, additional charges will be made on a time and material basis. We are not responsible if conduit buried m roofing is damaged. We have no way of knowing the conduit is there until roofing work is being performed. Repair or replacement of conduit is the responsibility of the building owner. It is the building owner's responsibility to assure that the insulation is not blocking the air flow from the soffit through the rafter channel into the attic space. This air flow must occur to keep the warranty in tact as well as vent out moisture /condensation in the winter and excessive heat build up during summer months. The building owners will be responsible to provide an access route to be used for job set -up and the removal of debris for all roof sections to be worked on. Any damage to the lawn or bushes will be kept to a minimum, although we must drive on the grass for dumpster placement and job set up. Norton Sons Roofing Co., Inc. will not be held responsible for landscaping replacement. Moisture that has entered into the building prior to our installation or repair of the roofing system may result in mold growth. We disclaim any and all responsibility for damages to persons or property arising from or relating to the presence of mold in the building. By executing the contract to which this Notice is affixed, Owner 1) releases us from any and all claims Owner and Owner's (a) family members, (b) employees, (c) tenants or (d) any other building occupants may have as a result of such mold growth and 2) agrees to defend, indemnify and hold us harmless from any and all penalties, actions, liabilities, costs, expenses and damages arising from or relating to the presence of mold in Owner's building. The building owners will be responsible for any necessary building permits, Village /City fees and/or costs incurred by Norton Sons Roofing for obtaining same. There is no liability to be assumed for any damage to the building or contents thereof because of water leakage or structural defection of the building caused by a pre - existing condition. There is no liability to be assumed for ponding water unless otherwise indicated. Payment unless otherwise indicated will be: One -third downpayment due upon acceptance of contract, and balance due upon completion. Progressive payments will be made if the completion of the job goes beyond a 30 day period. Interest of 2 percent, compounded monthly, will be added to any unpaid past due balances. In the event that we must seek legal help to collect unpaid fees, the building owner will be responsible for all filing and serving fees, court costs, and attorney fees that are found necessary to collect fees due. The prices listed above are based on the information which we have and believe to be true. Final waiver of lien will be issued for labor and material and become effective to release any mechanics lien, when the check (s) has/have been properly endorsed and been paid by the bank upon which it was drawn. Roofing & Sheet Metal Co., Inc. Industrial — Commercial — Residential July 14, 2003 ACCEPTANCE Village of Lemont 418 Main Street Lemont, IL 60439 Attn: James Dougherty Re: Roof Rehabilitation Village Hall & Police Dept. We hereby accept this proposal in the dollar amount stated and Norton Sons Roofing Co., Inc. standard terms and conditions as attached. Work to be completed as explained in Specification Number (s) as explained in our proposal. The dollar amount of this contract with you is $ This proposal may be withdrawn if not accepted in 30 days. Payment to be made as follows: 1/3 downpayment due upon acceptance of contract, and balance due upon completion. Progressive payments will be made if the completion of the job goes beyond a 30 day period. Interest of 2 percent, compounded monthly, will be added to any unpaid balances. Guarantee will be issued upon receipt of final payment. Date of Acceptance: Accepted: (Signature) (Type or print name and title) (800; 886 -ROOF (630) 257 -8180 Fax (630) 257 -8826 Norton Sons Roofing & Sheet Metal Co., Inc. Industrial - Commercial - Residential A Family Tradition of Quality Craftsmanship For Four Generations 43 Stephen Street THOMAS NORTON SR. Lemont, lilinois 60439 -o r a j 1