Loading...
O-23-03 03/24/03VILLAGE OF LEMONT ORDINANCE 0-a o AN ORDINANCE AUTHORIZING THE AWARD OF A CONSTRUCTION CONTRACT WITH NAFISCO, INC. ADOPTED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT This 24th day of March, 2003 Published in pamphlet form by authority of the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois this 24th day of March , 2003. ORDINANCE 3 ° c1 AN ORDINANCE AUTHORIZING THE AWARD OF A CONSTRUCTION CONTRACT WITH NAFISCO, INC. WHEREAS, The Village of Lemont is in need of construction services related to signage and traffic control work in conjunction with the Stephen Street Reconstruction Project; and WHEREAS, The Village of Lemont seeks to utilize the construction firm of Nafisco, Inc.; WHEREAS, The Village of Lemont desires to waive the advertisement for bid as required under 65 ILCS 5/8 -9 -1; WHERAS; the Village of Lemont, through its construction manager, and Nafisco, Inc. have negotiated a construction proposal and contract for the services to be provided. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BORAD OF TRUSTEES that the Construction Proposal, attached hereto as Exhibit A is hereby approved and that the Mayor and Clerk are authorized to sign the contract without the advertisement for bids. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS, on this 24th day of March , 2003. John Benik Debby Blatzer Peter Cowles Connie Markiewicz Steven Rosendahl Jeanette Virgilio AYES NAYS PASSED ABSENT ,i Approved by me this 24`h day of Attest: ENE SMOLLEN, Village Clerk 9e I 72z HARLENE March SMOLLEN, Village Clerk Approved as to form: JOHN ANTONOPOULOS, Village Attorney inois ❑ 60527 ❑ 630 - 887 -8640 ❑ fax: 630 - 887 -0132 825 midway drive ❑wi FRANK NOVOTNY 8 ASSOCIATES, INC. CONSULTING C /V /L ENGINEERS March 20, 2003 Mr. Gary Holmes Administrator Village of Lemont 418 Main Street Lemont, Illinois 60439 Re: Stephen Street Reconstruction Project Contract F: Signage and Traffic Control Work Dear Gary: Enclosed please find a Proposal submitted by Nafisco, Inc., in the amount of $41,816.50, for signage and traffic control work on Stephen Street, from Porter Street to River Street. This is the sixth of six (6) Contracts that are being awarded for the Stephen Street Reconstruction project. The amount of this Proposal is within the guidelines we established for award of this section of the work on the Stephen Street Reconstruction project. Nafisco, Inc. is highly qualified to perform this work. We recommend that the bidding procedure be waived, and that Contract F: Signage and Traffic Control Work be awarded to Nafisco, Inc.,4152 Warren Avenue, Hillside, IL 60162 in the amount of $41,816.50, based upon the unit prices herein. If approved, we will prepare the Contract documents for execution by the Village and Contractor. Should you have any questions concerning this matter, please do not hesitate to contact me. Very truly yours, FRA Y & ASSOCIATES, INC. JLC /debi Enclosure cc: Mr. Stephen May, P.E., w /Enc. Project File No. 99243(F) es L.Tainkar, P.E., P.L.S. RETURN WITH BID PROPOSAL T Owner: Village of Lemont Township: Lemont County: Cook, DuPage & Will Project No. 99243(E) 1. PROPOSAL OF: Mac»Cc i1 !S2 Wol,Prcsi Nvenoe_ ; W 11 ►ce GOtGD, (Name and Address of Bidder) to construct the "Signage and Traffic Control" work for the improvement designated in Paragraph 2 below consisting of the reconstruction of Stephen Street, from Illinois Street to River Street, including water main; sanitary sewer and storm sewer, to be coordinated with pavement removal; curb and gutter removal; sidewalk removal; bituminous base; binder and surface courses; combination concrete curb and gutter; water main; sanitary sewer, storm sewer; omamental lighting; streetscape work; and appurtenant construction completed by others, for a total distance of 1,830 -feet, of which 1,830 feet (.3465 miles) are to be improved. 2. The Plans and Specifications for the proposed improvement are those prepared by FRANK NOVOTNY & ASSOCIATES, INC., 825 Midway Drive, Willowbrook, Illinois 60527, and which Plans and /or Specifications, including Addendum No. 1, are designated as: Stephen Street Reconstruction Contract E: Signage and Traffic Control 3. The general requirements and covenants that will govem over this project are those prepared by the Illinois Department of Transportation, and included in the "Standard Specifications for Road and Bridge Construction ", adopted and in effect on the date of invitation for Bids. 3. The undersigned agrees to complete the "Signage and Traffic Control" work, in conjunction with other Contractors to collectively complete all the reconstruction improvements, within sixty (60) working days or by August 15, 2003, whichever occurs first, unless additional time is granted in accordance with the Specifications. RETURN WITH BID PROPOSAL, Cont'd. 4. Each pay item should have a unit price and a total price. 5. A bid will be declared unacceptable if neither a unit price nor a total price is shown 6. The undersigned firm certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a matter of record, nor has an official, agent, or employee of the firm committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm. The undersigned firm further certifies that it is not barred from bidding on this Contract as a result of a conviction for the violation of State laws prohibiting bid rigging or bid rotating. 7. The undersigned submits herewith his "Schedule of Prices ", on the forms included in this section, covering the work to be performed under this Contract; he understands that he must show in the Schedule the unit prices for which he proposes to perform each item of work, that the extensions must be made by him, and that, if not so done, his Proposal may be rejected as irregular. 8. The Contractor shall provide a "Certificate of Insurance ", upon award of the Contract as outlined in the Contract Specifications, except that an OCP Policy will not be required. PROPOSAL, Cont'd. RETURN WITH BID items, see Plans and Specifications SCHEDULE OF PRICES ITEM NO. DESCRIPTION QUANTITY UNIT PRICE TOTAL Se 1 Sign Panel - Type 1 174 S.F $ $ 211 '5 2 Sign Panel - Special 61 S.F. $ 1.z- /5 if- $ �7G Z sa 3 Remove Sign Panel Assembly - Type A 34 EACH $ 2S`° / $ gSO o� 4 Relocate Sign Panel - Type 1 106 S.F $ 156-2 �s��+ $ �5�1© - 5 Relocate Sign Panel Assembly - Type A 5 EACH $ /23-Vat. ' $ i 25 oc 6 7 Metal Post - Type A Traffic Control and Protection 312 FOOT 1 L.S. $ /--/14- $ 2 41 i5 $ 11, i9(o °°= $P111(0‘ c 8 Changeable Message Sign 12 CaLMo. $150 AAA( $ I(, 200 �_ Extee F.G. ,� -6 rr fi4.,s r Exceptions & Notations: • NAFISCO, Inc. only has a $1,000,000 umbrella insurance policy and no per aggregate endorsement. Any requirement to increase the policy from $1,000,000 to $2,000,000 with per aggregate endorsement would have to be billed as an extra cost to the contract. • NAFISCO, Inc. does not have an installation floater (which should not be required for our type of work). • NAFISCO, Inc. takes exception to references to page C -23 for limit requirements (we have not seen it). • ITEM #3 — This is for cutting the post at the concrete surface, not for removal from below the surface. • ITEM #5 and #6 — This does not include coring holes in concrete; holes must already be cored where needed. • ITEM #7 — This includes providing and servicing equipment only (barricades, signs, detours). Initial set up at each stage is included but daily set ups are not included. Flag people are not provided. Arrowboards are not provided because they are not applicable to the location. If the project goes past the completion date of L. August 15, 2003, daily rental rates for equipment shall apply unless other arrangements are made. 1 BIDDER'S PROPOSAL FOR MAKING ENTIRE IMPROVEMENT : $ `II 8I&- D -3 (If an individual) RETURN WITH BID Signature of Bidder Business Address Phone Number (If a partnership) Firm Name Signed By Business Address Phone Number Insert Names and Addresses Of All Partners: (If a corporation) Attest: Corporate Name Signed By Business Address 15) _ r)cP,REIQ0 ANJ EE ''._ 6oIGa Phone Number '10g -9H- 95C6 Insert Names of Officers: President 5 \- r1 6, . \A(c3 Secretary off \- Hor-f-earea Treasurer jdd'lri 6. I'`1nok (S E A L ) Secretary D -4 RETURN WITH BID CERTIFICATE OF UNDERSTANDING REGARDING HOLD HARMLESS & INSURANCE COVERAGE REQUIREMENTS OWNER: Village of Lemont PROJECT DESCRIPTION: Stephen Street Reconstruction Contract E: Signage and Traffic Control PROJECT NO.: 99243(E) THIS IS TO CERTIFY THAT I, , ,1/. !/, - President/: rincipal/Partner of it/APai -A7 ,Z,Je (he - - - referred to as the "Contractor"), have read the ``Hold Harmless and Insurance Provisions" incorporated in the attached Proposal Document and possess full authority and power to legally bind said Contractor to same. I, FURTHER AGREE AND CERTIFY, that if awarded a Contract for the above named project, I will direct our insurance agent or representative to provide any and all required insurance policies outlined in said "Hold Harmless and Insurance Requirements" to afford the required coverage for the Owner, the Village of Lemont, the Engineer, Frank Novotny & Associates, Inc., and any and all other entities so named in said "Insurance Requirements" section. 1, FURTHER UNDERSTAND, that all expenses relating to the issuance of said policies of insurance will be solely at the Contractor's expense, and that the Contractor will pay all liability for failure to keep said insurance policies in full force and effect for the duration of the project and as required in said "Insurance Requirements ". Additionally, I will not allow any reduction in any of the "Limits of Coverage" afforded in said policies. I further understand and agree that we, as Contractor, will be totally liable and responsible for any direct and /or indirect consequences arising from our failure to comply with these Insurance Requirements. FINALLY, I UNDERSTAND AND AGREE, that if said Insurance Requirements are not fulfilled, we, the Contractor, will bear full responsibility for paying any and all costs of litigation, including but not limited to, settlement costs and attomey's fees resulting from any and all claims against the Owner and /or Engineer relating to the subject project. Dated this 2' day of f..;p. 4/. -- , 2003. CONTRACTOR'S NAME: Nk , sc�o c ADDRESS: Li 1S'1- s'r IV/ e t1VQ i4'11 GO 1G 2 WITNESS: SIGNED BY: BY: CT .t,r��2 _ ? A"? 7x (SECRETAR (S E A L) OFFI IAL SEAL LAURA L. BENTLEY NOTARY PUBLIC, STATE OF ILLINOIS MY COMMISSION EXPIRES 8-10-2005 D -5 !,'f::''� /�101._ (President/Principal /Partner) Mar -* enSe rt (Typed /Printed Name) RETURN WITH BID CONTRACTOR'S BID RIGGING CERTIFICATION As Required Under Article 33E, "Pu is Contracts ", of the Criminal Code of 1961 (720 ILCS 5/22E -1 Thru 5/33E -13) aVt LCp TMC c (Print Name of Contractor) a C(3ri -yu" 't OR (Corporation, Partnership) (Sole Proprietorship) as part of his /its bid on this Contract hereby certifies that the Contractor is not barred from bidding on this Contract as a result of a violation of either Section 5/33E -3 (bid- rigging) or 5/33E -4 (bid- rotating) of Article 33E of Act 5 "Criminal Code of 1961", as amended. Dated: 01%28703 By: /,41.- (Signature) Title: V► CE �i r Sic (3ttt' CONTRACTOR'S TAX DELINOUENCY CERTIFICATION As required under 65 ILCS 5/11- 42.1 -1, provisions require that the Contractor certify that there are no delinquent taxes outstanding that are otherwise due the Department of Revenue unless they are being contested in accordance with established procedures. The undersigned official of the Contractor hereby certifies that there are no violations of the aforementioned act or if violations do exist, they are being contested properly. Dated: MA3 STATE OF ILLINOIS ) COUNTY OF \\J l ) - SS Contractor: K ISC() K _, By: (Signature) Title: C07 oCS‘ i 6,12flt I, the undersigned, a Notary Public in and for the State and County aforesaid, hereby certify that jcnrt i.-1.. I- enS -en (Name of Signatory) appeared before me this day in person and, being first duly swom on oath, acknowledge that he /she executed the foregoing certifications as his /her free act and deed. Dated: c --op8 O3 (NOTARY SEAL) OFFICIAL SEAL LAURA L BENTLEY NOTARY PUBLIC, STATE OF ILLINOIS MY COMMISSION EXPIRES 8-10-2005 D -6 (Notary Public) RETURN WITH BID CONTRACTOR'S DRUG -FREE WORKPLACE CERTIFICATION Pursuant to 30 ILCS 580/1, et seq. ( "Drug -Free Workplace Act "), the undersigned Contractor hereby certifies to the contracting agency that it will provide a drug -free workplace by: A. Publishing a statement: 1) Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance including cannabis, is prohibited in the grantee's or Contractor's workplace. 2) Specifying the actions that will be taken against employees for violations of such prohibition. 3) Notifying the employee that, as a condition of employment on such Contract or grant, the employee will: (E) abide by the terms of the statement; and (E) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. B. Establishing a drug -free awareness program to inform employees about: 1) the dangers of drug abuse in the workplace; 2) the grantee's or Contractor's policy of maintaining a drug -free workplace; 3) any available drug counseling, rehabilitation, and employee assistance program; and 4) the penalties that may be imposed upon employees for drug violations. C. Making it a requirement to give a copy of the statement required by Subsection A to each employee engaged in the performance of the Contract or grant, and to post the statement in a prominent place in the workplace. D. Notifying the contracting agency within 10 days after receiving notice under page (E) of paragraph 3) of Subsection A from an employee or otherwise receiving actual notice of such conviction. D -7 RETURN WITH BID CONTRACTOR'S DRUG -FREE WORKPLACE CERTIFICATION, Coned. E. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted, as required by 30 ILCS 580/5. F. Assisting employees in selecting a course of action in the event drug counseling treatment and rehabilitation is required and indicating that a trained referral team is in place. G. Making a good faith effort to continue to maintain a drug -free workplace through implementation of this Section. Failure to abide by this certification shall subject the Contractor to the penalties in 30 ILCS 580/6. Dated: 2/2W D) Contractor: K%G' \SC Z By: orized Agent of Contractor) Title: \,1 C ----Pre *! 6 ei r}- STATE OF ILLI OI ) COUNTY OF ' I ) - SS I, the undersigned, a Notary Public in and for the State and County aforesaid, hereby certify that -31-,ha J 4 �. 1-Ir #Pj5 Q (Name of Signatory) appeared before me this day in person and, being first duly swom on oath, acknowledged that he /she executed the foregoing certification as his /her free act and deed. Dated: -2n -03 (NOTARY SEAL) OFFICIAL SEAL LAURA L. BENTLEY NOTARY PUBLIC, STATE OF ILLINOIS MY COMMISSION EXPIRES 8-10-2005 D -8