O-26-03 04/14/03VILLAGE OF LEMONT
ORDINANCE, �lo'Qj
AN ORDINANCE AUTHORIZING THE
AWARD OF A CONSTRUCTION CONTRACT
WITH HOPPY'S LANDSCAPING, INC.
ADOPTED BY THE
PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT
This 14th day of April, 2003
Published in pamphlet form
by authority of the President
and Board of Trustees of the
Village of Lemont, Counties
of Cook, Will and DuPage,
Illinois this r k day of
Apri l , 2003.
RETURN WITH BID
PROPOSAL
Owner:
Village of Lemont
Township:
Lemont
County:
Cook, DuPage & Will
Project No.
99243(C)
1. PROPOSAL OF:
'rvILOP.(k_I tR,o j r
Po GAN IrG 3, duneryoZ Cvo U.3 °)
(Name and Address of Bidder)
to construct the "Streetscaping" work for the improvement designated in Paragraph 2 below
consisting of the reconstruction of Stephen Street, from Illinois Street to River Street,
including water main; sanitary sewer and storm sewer, to be coordinated with pavement
removal; curb and gutter removal; sidewalk removal; bituminous base; binder and surface
courses; combination concrete curb and gutter; water main; sanitary sewer, storm sewer;
ornamental lighting; streetscape work; and appurtenant construction completed by others, for
a total distance of 1,830 -feet, of which 1,830 -feet (.3465 miles) are to be improved.
2. The Plans and Specifications for the proposed improvement are those prepared by
FRANK NOVOTNY & ASSOCIATES, INC., 825 Midway Drive, Willowbrook, Illinois 60527,
and which Plans and /or Specifications, including Addendum No. 1, are designated as:
Stephen Street Reconstruction
Contract C: Streetscaping
3. The general requirements and covenants that will govern over this project are those
prepared by the Illinois Department of Transportation, and included in the "Standard
Specifications for Road and Bridge Construction ", adopted and in effect on the date of
invitation for Bids.
3. The undersigned agrees to complete the "Streetscaping" work, in conjunction with
other Contractors to collectively complete all the reconstruction improvements, within sixty
(60) working days or by August 15, 2003, whichever occurs first, unless additional time is
granted in accordance with the Specifications. Landscape planting work may be delayed to
fall planting times, upon approval of an acceptable planting plan by the Village.
AN ORDINANCE AUTHORIZING THE AWARD OF A CONSTRUCTION
CONTRACT WITH HOPPY'S LANDSCAPING, INC.
WHEREAS, The Village of Lemont is in need of construction services related to streetscape work in
conjunction with the Stephen Street Reconstruction Project; and
WHEREAS, The Village of Lemont seeks to utilize the construction firm of Hoppy's Landscaping,
Inc.;
WHEREAS, The Village of Lemont desires to waive the advertisement for bid as required under
65 ILCS 5/8 -9 -1;
WHERAS; the Village of Lemont, through its construction manager, and Hoppy's Landscaping, Inc.
have negotiated a construction proposal and contract for the services to be provided.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BORAD OF TRUSTEES that
the Construction Proposal, attached hereto as Exhibit A is hereby approved and that the Mayor and
Clerk are authorized to sign the contract without the advertisement for bids.
PASSED AND APPROVED BY '1Hl'; PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS,
on this 14"' day of April , 2003.
John Benik
Debby Blatzer
Peter Cowles
Connie Markiewicz
Steven Rosendahl
Jeanette Virgilio
AYES NAYS PASSED ABSENT
V
CHARLENE SMOLLEN, Village Clerk
Approved by me this 14"' day of A ril t 2003.
� L�ifr•�
1 . PIAZZA, Villag PresA n
Attest:
CHARLENE SMOLLEN, Village Clerk
Approved as to form:
JOHN ANTONOPOULOS, Village Attorney
inois ❑ 60527 ❑ 630- 887 -8640 ❑ fax: 630 - 887 -0132
/Av/coNsuLn1NG CIVIL ENGINEERS
FRANK NOVOTNY b,' ASSOC /ATES, INC.
Mr. Gary Holmes
Administrator
Village of Lemont
418 Main Street
Lemont, Illinois 60439
Re: Stephen Street Reconstruction Project
Contract D: Streetscaping Work
Dear Gary:
March 20, 2003
70 ECEIIVE
ill MAR 2 1 2003 j
VILLAGE OF LEMONT
ENGINEERING DEPARTMENT
Enclosed please find a Proposal submitted by Hoppys Landscaping, Inc., in
the amount of $318,145.75, for streetscaping work on Stephen Street, from Illinois Street to
River Street. This is the fourth of six (6) Contracts that are being awarded for the Stephen
Street Reconstruction project. The amount of this Proposal is within the guidelines we
established for award of this section of the work on the Stephen Street Reconstruction project.
Hoppys Landscaping, Inc. is highly qualified to perform this work.
We recommend that the bidding procedure be waived, and that Contract D: Streetscaping
Work be awarded to Hoppys Landscaping, Inc., P.O. Box 693, Lemont, IL 60439 in the
amount of $318,145.75, based upon the unit prices herein. If approved, we will prepare the
Contract documents for execution by the Village and Contractor.
Should you have any questions concerning this matter, please do not hesitate to contact me.
Very truly yours,
O FRANK N • O ' N ",ASSOCIATES, INC.
O
L
. 0
825 midway drive ❑ wi
JLC /debi
Enclosure
cc: Mr. Stephen May, P.E., w /Enc.
Project File No. 99243(D)
ar, P.E., P.L.S.
RETURN WITH BID
PROPOSAL, Cont'd.
4. Each pay item should have a unit price and a total price.
5. A bid will be declared unacceptable if neither a unit price nor a total price is shown
6. The undersigned firm certifies that it has not been convicted of bribery or attempting to
bribe an officer or employee of the State of Illinois, nor has the firm made an admission of guilt
of such conduct which is a matter of record, nor has an official, agent, or employee of the firm
committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or
authorization of a responsible official of the firm. The undersigned firm further certifies that it is
not barred from bidding on this Contract as a result of a conviction for the violation of State
laws prohibiting bid rigging or bid rotating.
7. The undersigned submits herewith his "Schedule of Prices ", on the forms included in
this section, covering the work to be performed under this Contract; he understands that he
must show in the Schedule the unit prices for which he proposes to perform each item of
work, that the extensions must be made by him, and that, if not so done, his Proposal may be
rejected as irregular.
8. The Contractor shall provide a "Certificate of Insurance ", upon award of the Contract
as outlined in the Contract Specifications, except that an OCP Policy will not be required.
RETURN WITH BID
PROPOSAL, Cont'd.
For complete information covering these items, see Plans and Specifications
SCHEDULE OF PRICES
ITEM
NO.
DESCRIPTION
QUANTITY
UNIT
PRICE
TOTAL
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
Tree Removal (Over 15 Units Diameter)
Removal and Soil Backfill for Future Plantings (18" Depth)
Unit Pavers, Type A - Sand Setting Bed
Unit Pavers, Type B - Sand Setting Bed
Unit Pavers, Type C - Sand Setting Bed
Unit Pavers, Type B - Bituminous Setting Bed
Unit Pavers, Type C - Bituminous Setting Bed
Unit Pavers Tactile - Bituminous Setting Bed
Limestone Walls
Existing Limestone Wall Removal and Temporary Storage
Existing Limestone Wall Reset, Complete
Limestone Columns (Pipe Rail Fence)
Limestone Columns (Stair Ramp)
Limestone Planter Edging
Pipe Handrails, 1'/2' I.D.
Pipe Rails and Fittings
Trash Receptacles
Newspaper Corral
6' Bench
Shade Tree, 3" Caliper
Shade Tree, 14' Clump
Evergreen Shrub - 36" W.
Deciduous Shrub - 24" Ht.
20 UNIT
102 C.Y.
4050 S.F.
3290 S.F.
8720 S.F.
3700 S.F.
2300 S.F.
765 S.F.
620 FOOT
50 S.F.
50 S.F.
2 EACH
2 EACH
310 FOOT
100 FOOT
1 EACH
3 EACH
1 EACH
3 EACH
18 EACH
1 EACH
66 EACH
22 EACH
$ 37, )0
$
$ 141. 50
$ 4--igt45
$ (_,9.00
$
$ Cc•(�O
_1 r-r 00
--
$ `�� ..-
$ (0.00
GnJ
$
$ 1, 50
o
$ C7 750C
$ 7 50
CD
$ /7350
$ Q .a5
$ 701&. aS
$ 155. OD
$(41000
$ la, 50
$ (o55
$ 15.63
$ Ca
$ 1160.6'2-
$ a 3Y-
$5175C
C
$ ID13
$ I 1.80
$
$ CI-5.00
$ q-J
$
$
ii1Cf�.
$ L)
1
$ 3qa) f
$ ,(G & --
$ IL( /
$ I„7)---f-g-
CO
$44050
$ 445.00
$ c(0k(-)42
� �0
$ l /U . t '
$ (056°52-
$ Q 3.50
$ to (11(19-
$ J5. co
$ 777
SUB - TOTAL:
$
D -3
PROPOSAL, Contd.
RETURN WITH BID
these items, see Plans and Specifications
SCHEDULE OF PRICES
ITEM
NO.
DESCRIPTION
QUANTITY
UNIT
PRICE
TOTAL
SUB -TOTAL BROUGHT FORWARD
$3b4-1Y-0
24
Deciduous Shrub - 48" Ht.
120 EACH
$ 3 (Ono
$ 0330C' 9
25
Ground Cover, Quart
493 QT.
$ 5,
$ 3711, SO
26
Ground Cover, Gallon
151 GAL.
$ I?- 5-0
$aD3 5)
27
Sodding
745 S.Y.
$ a •00
$ e cop .50
-15
28
Topsoil
150 C.Y.
$ 16^, SO
$ d '1 I
-15
BIDDER'S PROPOSAL FOR MAKING ENTIRE IMPROVEMENT :
$31 8,111.5
D -4
(If an individual)
RETURN WITH BID
Signature of Bidder
Business Address
Phone Number
(If a partnership)
Firm Name
Signed By
Business Address
Phone Number
Insert Names and Addresses
Of All Partners:
(If a corporation)
Attest:
Corporate Name .14,0, 10 & / Lei:co o. 7 X'! !.)>>'L(
Signed By J kt' ?-i2 Aj v
Business Address P. o 12 £o aj
e,vl` e,t- Wela (OCk3ci
Phone Number L 3O 0 ?57 au?/
Insert Names of Officers:
President
(1)siL..
�4QiLu
ek.W 4°.)(01_,0
(SEAL)
Secretary
Treasurer
Secretary
D -5
(j.
RETURN WITH BID
CERTIFICATE OF UNDERSTANDING
REGARDING
HOLD HARMLESS & INSURANCE COVERAGE REQUIREMENTS
OWNER: Village of Lemont PROJECT NO.: 99243(C)
PROJECT DESCRIPTION: Stephen Street Reconstruction
Contract C: Streetscaping
THIS IS TO ERTIFY THAT I, . t - . 1• A , President/Principal /Partner of
\ {CtQ. A ,' a �rdOot __ C,yy i ' 1 (hereinafter referred to as the
"Contractor"), have read the "Hold Harmless and Insurance Provisions" incorporated in the attached
Proposal Document and possess full authority and power to legally bind said Contractor to same.
I, FURTHER AGREE AND CERTIFY, that if awarded a Contract for the above named project,
I will direct our insurance agent or representative to provide any and all required insurance policies
outlined in said "Hold Harmless and Insurance Requirements" to afford the required coverage for the
Owner, the Village of Lemont, the Engineer, Frank Novotny & Associates, Inc., and any and all other
entities so named in said "Insurance Requirements" section.
I, FURTHER UNDERSTAND, that all expenses relating to the issuance of said policies of
insurance will be solely at the Contractor's expense, and that the Contractor will pay all liability for
failure to keep said insurance policies in full force and effect for the duration of the project and as
required in said "Insurance Requirements ". Additionally, I will not allow any reduction in any of the
"Limits of Coverage" afforded in said policies. I further understand and agree that we, as Contractor,
will be totally liable and responsible for any direct and /or indirect consequences arising from our
failure to comply with these Insurance Requirements.
FINALLY, I UNDERSTAND AND AGREE, that if said Insurance Requirements are not
fulfilled, we, the Contractor, will bear full responsibility for paying any and all costs of litigation,
including but not limited to, settlement costs and attorney's fees resulting from any and all claims
against the Owner and /or Engineer relating to the subject project.
Dated this ZQ day of ribIA. .� •L2 , 2003.
CONTRACTOR'S NAME:
"OFFICIAL SEAL"
KELLY ANi'. DUVALL
NOTAF.Y PUBLIC, STATE CF ILLINOIS
-`-,;,;jMISSI-N EXPIRES /1 °/20^?
WITNESS:
(SEC TARY /NOTARY)
(S E A L)
AD
v
RESS: P. lJ .
qm( Q (dT1 3 ?
SIGNED BY:ik PLAN lv
4'.ide t/'rincipal /Pa 4
610(2-Li ens
(Type /P inted Name)
D -6
RETURN WITH BID
CONTRACTOR'S BID RIGGING CERTIFICATION
As Required Under Article 33`E "Public Contracts ", of the Criminal Code of 1961 (720
ILCS 5/22E -1 Thru 5/33E -13) "(t GL ?1r( (? nc
d (Print Na)#ie o C# C ntractor)
a 00 i,(�Ac9�(_
(Corportion, Partnership) (Sole Proprietorship)
as part of his /its bid on this Contract hereby certifies that the Contractor is not barred from
bidding on this Contract as a result of a violation of either Section 5/33E -3 (bid- rigging) or
5/33E -4 (bid- rotating) of Article 33E of Act 5 "Criminal Code of 1961", as amended.
Dated: (9/c O/ 3 By:. 2�� P "0Z2
- (Sigr ature)
Title: A ace& t 71—
CONTRACTOR'S TAX DELINQUENCY CERTIFICATION
As required under 65 ILCS 5/11- 42.1 -1, provisions require that the Contractor certify
that there are no delinquent taxes outstanding that are otherwise due the Department of
Revenue unless they are being contested in accordance with established procedures. The
undersigned official of the Contractor hereby certifies that there are no violations of the
aforementioned act or if violations do exist, they are being contested properly.
Dated: op* 3
i1 AI_ SEAL"
cJVALL
CF II ! INnIS
q
Contractor: �T �p dO mGiSeap n<' O
J
By:
i (Signa`fure)
Title: Pfb2oLdJ2 )Lf
STATE OF ILL NOI
COUNTY OF ' ) - SS
I, the un • ersigned, Notary Public in and for the State and County aforesaid, hereby
certify that A,� JYU1.L (Name of Signatory) appeared before me this
day in person and, be first duly sMom on oath, acknowledge that he /she executed the
foregoing certifications as his /her free act and deed.
Dated: (9 lap a�
(NOTARY SEAL)
d%' /6 L/L1L(
(Notary Public)
RETURN WITH BID
CONTRACTOR'S DRUG -FREE WORKPLACE CERTIFICATION
Pursuant to 30 ILCS 580/1, et seq. ( "Drug -Free Workplace Act "), the undersigned
Contractor hereby certifies to the contracting agency that it will provide a drug -free workplace
by:
A. Publishing a statement:
1) Notifying employees that the unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance including cannabis, is prohibited in
the grantee's or Contractor's workplace.
2) Specifying the actions that will be taken against employees for violations of
such prohibition.
3) Notifying the employee that, as a condition of employment on such Contract or
grant, the employee will:
(C) abide by the terms of the statement; and
(C) notify the employer of any criminal drug statute conviction
for a violation occurring in the workplace no later than five
(5) days after such conviction.
B. Establishing a drug -free awareness program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the grantee's or Contractor's policy of maintaining a drug -free workplace;
3) any available drug counseling, rehabilitation, and employee assistance
program; and
4) the penalties that may be imposed upon employees for drug violations.
C. Making it a requirement to give a copy of the statement required by Subsection A to
each employee engaged in the performance of the Contract or grant, and to post the
statement in a prominent place in the workplace.
D. Notifying the contracting agency within 10 days after receiving notice under page (C) of
paragraph 3) of Subsection A from an employee or otherwise receiving actual notice of
such conviction.
RETURN WITH BID
CONTRACTOR'S DRUG -FREE WORKPLACE CERTIFICATION, Cont'd.
E. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is so convicted, as required
by 30 ILCS 580/5.
F. Assisting employees in selecting a course of action in the event drug counseling
treatment and rehabilitation is required and indicating that a trained referral team is in
place.
G. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of this Section.
Failure to abide by this certification shall subject the Contractor to the penalties in 30
ILCS 580/6.
Dated: , /ado 3
STATE OF ILLI(�OIS )
COUNTY OF (W -- ) - SS
Contractor:
By:
Title:
0)0/1 ZCI'eS,<.f c 27
(F)
(guthoye gent of Contractor)
it A IC IAL SEAL"
KEi._L.YA.r.!1,.! .i'UVALL
NiiTA'_.., Fr iPLr - 1 i •
�i[Crli i�.,;
I, the undersigned, a Notary Public in and for the State and County aforesaid, hereby
certify that (Name of Signatory)
appeared before me this day in person 'Ad, being first duly sworn on oath, acknowledged that
he /she executed the foregoing certification as his /her free act and deed.
Dated: ak 47--)Q,c\w
(Notary
Public)
(NOTARY SEAL)
i�IAL SEAL"
Ah!■ ,I CIJVALL
1,1).L =4 ECr11!jP,,25
4,
D - 9 "< �rl�Ir, 3/1 '2,12
C'_
RETURN WITH BID
CONTRACTOR'S SEXUAL HARASSMENT POLICY CERTIFICATION
k _ _
PPAV )1CisS,(1-alaKIC, (411,0-' ("Contractor"),
having submitted a bid/proposal for Steph Street Reconstruction — Contract C:
Streetscaping to the Village of Lemont hereby certifies that said Contractor has a written
sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(C)(4).
Dated:
STATE OF ILL NOIS )
COUNTY OF ) - SS
I, the undersigned, a
Contractor: : 9
L incl(Li )")j3
Li-
By: j\I 0,q/ 11,1 Li_,
(Auftorized Aged of Contractor)
Title: PU,O,L,r,1124 ( 1—
otary Public in and for the State and County aforesaid, hereby
certify that nu.
(Name of Signatory) appeared
before me this day in per on and, bein first duly sworn on oath, acknowledged that he/she
executed the foregoing certification as his/her free act and deed.
Dated:
(NOTARY SEAL)
*ill (Not -aLry
it if:HAL SEAL'
VH Y L'JVALL
CF