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R-32-02 04/22/02RESOLUTION ' 3a -oa- RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR DESIGN AND MASTER PLAN SERVICES FOR HERITAGE QUARRIES OF LEMONT BETWEEN VILLAGE OF LEMONT AND DAVIS & ASSOCIATES, LTD. WHEREAS, The Village of Lemont seeks to amend the Heritage Quarries Preliminary Master Plan completed in April, 2000; and WHEREAS, The Village seeks to utilize the services of Davis & Associates, Ltd. to provide design and master plan services to revise the Preliminary Master Plan; and WHEREAS, An Agreement for Design and Master Plan Services for Heritage Quarries of Lemont Between the Village of Lemont and Davis & Associates, Ltd. is attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees that the Agreement attached hereto as Exhibit A is hereby approved. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DU PAGE, ILLINOIS on this _22nd day of April , 2002. John Benik Debby Blatzer Peter Coules Connie Markiewicz Steven Rosendahl Jeanette Virgilio AYES V NAYS PASSED ABSENT HARLENE SMOLLEN, Village Clerk Approved by me this 22nd day of April , 2002 Attest: CHARLENE SMOLLEN, Village Clerk Approved as to Form: ZA, Village Presi Village Attorney Date: AGREEMENT FOR SERVICES VILLAGE OF LEMONT HERITAGE QUARRIES OF LEMONT DESIGN AND MASTER PLAN SERVICES April 5, 2002 This Agreement is made by and between the Village of Lemont, Lemont, Illinois, (hereinafter referred to as the "Village ") and Davis and Associates, Ltd., Park Planners and Landscape Architects, an Illinois Corporation, (hereinafter referred to as the "Planners "), for Design and Master Planning services required by the Village for the Design and Master Planning of the Heritage Quarries, (hereinafter referred to as the 'Project "). WITNESSETH: For and in consideration of the mutual covenants and promises hereinafter set forth, the parties hereto mutually agree as follows: SCOPE OF SERVICE The Planners agree to provide their professional services in accordance with generally accepted standards of their profession. The Planners agree to put forth reasonable efforts to comply with codes, laws, and regulations in effect as of the date of this agreement. The Planners shall furnish and perform all design services required to complete a Design and Master Plan services to fulfill the Village's needs to establish guidelines for the development of the project (Heritage Quarries). These services shall include the following major elements: A. EXISTING SITE DATA PHASE To enable the Planners to address the planning/design phase of this project as accurately as possible, they will need existing site data for the entire project area. This information is being furnished by the Village through electronic files already received and will provide the basis for the base sheets to be utilized. This base sheet information will include property limits, existing land development, and existing vegetative cover. Existing topography and underground utilities will not be included as part of the existing site data B. DESIGN/MASTER PLANNING PHASE 1. The Planners will meet with the Village Staff to discuss specific needs and how they will affect the design and to formalize the design elements. Determine what other agencies and disciplines might need to be included in the planning processes to meet the needs of the Village. Conduct an on -site inventory with staff. Heritage Quarries Proposal April 5, 2002 Page 2 2. Base sheets will be utilized to determine the limits of the study area and to locate existing improvements. The base sheets will be presented in a standard site improvement format. 3. Two Conceptual Design Studies will be prepared for the entire project area showing the various elements to be considered. The basic design elements will include the following: Parking Bicycle/Hiking Trails Picnic Areas Camping Areas Fishing Stations Pavilions/Shelters/Restrooms Nature Interpretation/Center Informal Activities Canoe Launch Sites Site Furniture — Tables, Benches, Litter Receptacles, Etc. Landscape Design The purpose of these studies will be to show the ultimate development for the entire project acreage. 4. The Planners will meet with the Village Staff to review the study plans, to discuss alternatives, and to consider suggested revisions. This review will determine the final approach for the development of the Heritage Quarries. Based on these decisions a preliminary master plan will be developed for review by the Village Board and the Public. At this same time a decision can be made to establish a web site for the project, making it accessible to a wider segment of the community. 5. Based on the above reviews and Public input, a final draft Master Plan will be prepared. This final plan will be color rendered and mounted for convenient display. 6. The Planners will provide a cost estimate reflecting total costs to develop the park. This estimate along with the final plan can be presented to the Board for approval and the establishment of construction budgets. 7. The approved Master Plan will be ready for submission to the any agencies for Grant Applications. In addition, this will Master Plan will assist in determining what engineering drawings might be needed to start construction of some site elements. Heritage Quarries Proposal April 5, 2002 Page 3 8. The Planners will attend a total of four (4) meetings during this phase. Additional meetings will be provided as needed based on costs indicated under Compensation. SERVICES NOT INCLUDED The Planners will not be responsible for the following items of work however these elements can be provided at negotiated fees: • Property descriptions (Boundary Survey) • Public Hearings • Plan Sections and Elevation Drawings • Necessary Wetland Permitting • Flood Plain Issues • Engineering PLANNERS' COMPENSATION The Planners will complete this work as described above under Scope of Services for the following lump sums: A. 11EM A - EXISTING SITE DATA PHASE: For completing the site data phase as described above The Lump Sum of 2,300.00 B. ITEM B - DESIGN/MASTER PLANNING PHASE: For completing the Design/Master Planning Phase for the entire acreage As described above under Scope of service The Lump Sum of 8,400.00 Heritage Quarries Proposal April 5, 2002 Page 4 C. ADDITIONAL FEES: The cost for additional meetings beyond those indicated above in the Proposal will be charged at the rate of $540.00 per meeting. D. HOURLY RATES Any work that is completed on an hourly basis will be authorized pursuant to Comes Tn The Work , Ttem A shown below and will be billed at the rates listed below: Principal Landscape Architect $120.00/hour Civil Engineer Consultant $105.00/hour Senior Landscape Architect $95.00/hour Associate Landscape Architect $65.00/hour CAAD/Draftsperson $50.00/hour E. REIMBURSABLE EXPENSES The costs of plan reproduction, photography, photocopying, and messenger services are to be reimbursed to the Planners at direct cost times 1.15. F. INVOICING Requests for payment as the Planners' work progresses will be presented monthly based on the percentage of work completed to the date of billing. These invoices will be payable within thirty (30) days of the billing date. G. SCHEDULE The planners will meet the following schedule for work herein described: (Subject to Village availability) Start Existing Site Data Phase Design/Master Planning Phase INFORMATION TO RE SITPPLIF,I) RY TIFF VII.I,AGFE April 10, 2002 April 20, 2002 The Village will supply a site boundary survey and aerial photography via electronic files.