O-39-02 06/10/02VILLAGE OF LEMONT
ORDINANCE NO.
AN ORDINANCE AMENDING SECTIONS 4.7 (COMPENSATORY TIME),
5.4 (VACATION LEAVE), AND 5.5 (SICK LEAVE)
OF THE VILLAGE OF LEMONT
PERSONNEL POLICY MANUAL
ADOPTED BY THE
PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT
This 10th day of June , 2002
Published in pamphlet form by
authority of the President and
Board of Trustees of the Village of
Lemont, Counties of Cook, Will, and
DuPage, Illinois this 10th day
of J ne , 2002.
ORDINANCE 0 '39-19g)
J ' —o '
AN ORDINANCE AMENDING SECTIONS 4.7 (COMPENSATORY TIME),
5.4 (VACATION LEAVE) AND 5.5 (SICK LEAVE)
OF THE VILLAGE OF LEMONT
PERSONNEL POLICY MANUAL
WHEREAS, the Village of Lemont approved Resolution 210 on March 23, 1992, adopting
a Personnel Policy Manual; and
WHEREAS, it has been necessary to amend the Personnel Policy Manual from time to time
to reflect proposed organizational changes; and
WHEREAS, the amendments proposed and attached to this Ordinance shall be made part
of the employee Personnel Policy Manual adopted by Resolution 210.
NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the
Village of Lemont, Cook, Will, and Du Page Counties, Illinois, that Sections 4.7 (Compensatory
Time), 5.4 (Vacation Leave) and 5.5 (Sick Leave) of the Personnel Policy Manual are hereby
amended as outlined in Exhibits A, B, and C.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DU PAGE, ILLINOIS
ON THIS 10th day of June , 2002.
John Benik
Debby Blatzer
Peter Coules
Connie Markiewicz
Steve Rosendahl
Jeanette Virgilio
Approved by me this 10th day of
AYES NAYS PASSED ABSENT
t✓
CHARLENE SMOLLEN, Village Clerk
June
CHARLENE SMOLLEN, Village Clerk
, 2002.
. PIAZZA, Village
EXHIBIT A
4.7 Compensatory Time
Department Heads may, from time to time, permit an employee to accrue
compensatory time in lieu of overtime pay. The employee shall have the
option of taking time off or being paid at the applicable hourly rate for the
overtime hours worked.
Compensatory time shall be accrued at one and one -half times the hours
worked over 40 hours and time off shall be subject to approval of the
Department Head or their designee. Hours worked between 371/2 and 40
hours shall be compensated at straight time. Accrued compensatory time
shall, if practical, be used within the calendar year in which it was
accrued. An employee shall not be permitted to accrue more than one
hundred sixty -eight (168)one hundred forty four (11'1) hours of
compensatory time.
Department Heads shall report accrued compensatory time off for each
eligible employee on an annual basis, as of March 30.
EXHIBIT B
5.4 Vacation Leave.
The Village provides all eligible employees with paid vacation leave so
they may rest and relax away from work. The vacation policy covers all
full -time employees, and eligible part-time regularly scheduled - twenty
(20) -hour or more employees as identified in Section 5.12
Vacation days are earned upon appointment" and accrue on a monthly
basis according to the following schedule:
Length of Service
Less than five (5) years
Upon reaching fifth (5th)
anniversary of
employment
Upon reaching tenth
(10th) anniversary of
employment
Upon reaching fifteenth
(15th) anniversary of
employment
Upon reaching twentieth
(20th) anniversary of
employment
Vacation
Ten (10) working days per annum
40 hr. wk: 6.66 hr.
37.5 hr. wk: 6.25 hr.
Fifteen (15) working days per annum
40 hr. wk: 10.0hr
37.5 hr. wk: 9.37 hr
Twenty (20) working days
per annum
40 hr. wk: 13.33 hr.
37.5 hr. wk: 12.50 hr.
Twenty -five (25) working
days per annum
Thirty (30) working days
per annum
40 hr. wk:
37.5 hr. wk:
20.00 hr.
18.75 hr.
Department heads shall be entitled to earn fifteen (15) vacation days per
annum upon appointment. Subsequent adjustments to vacation accruals
will occur after 10, 15, and 20 years of service as indicated.
The amount of vacation leave increases after 5, 10, 15, or 20 years of
service, beginning on the date of anniversary of the 5th, 10th,15th or 20th
year of service, with the increase in vacation leave to be taken during the
current year of employment.
Employee vacation requests are subject to the approval of the Department
Head. Department Head vacation requests are subject to the approval of
the Village Administrator. Vacation requests for more than ten (10)
consecutive work days shall be approved by Department Heads with the
concurrence of the Village Administrator. The resolution of any vacation
scheduling conflicts shall be based upon employee seniority. Requests for
vacation time of five (5) or more consecutive days shall be made no later
than thirty (30) days in advance to allow for proper departmental planning.
No employee shall be eligible to receive a paid vacation until completion
of six (6) months of continuous service unless authorized by the
Department Head. Vacation time must be requested in increments of one
full day_
Vacation time should betaken during the fiscal year earned. If a vacation
balance of greater than ten (10) days_exists as of April 30, it will be
considered forfeited. If an employee terminates employment with at least
twelve (12) months service prior to using all accrued vacation time, and
proper notice is given as outlined in Article IX (9.1), the amount of unused
vacation time will be reimbursed on the final paycheck at the employee's
regular rate of pay. *If a terminating employee has taken vacation time in
advance of accrued time, such vacation pay will be deducted from the
final paycheck.- or eligible employees who utilize vacation and
subsequently leave the employ of the Village shall be required to
reimburse the Village for the pro rata share of used but unearned vacation
(e.g. an employee (appointed in May) utilizing 80 hours of vacation in
October and departing on October 31 shall be responsible for reimbursing
the Village for 40 hours of vacation time used).
EXHIBIT C
5.5 Sick Leave.
Full -time employees and eligible part-time employees regularly scheduled
twenty_(20) hours or more shall accumulate sick leave at the rate of equal
to their daily hours for each month of service. Sick leave may be used for
illness, disability, pregnancy or medical appointments which cannot be
made on off -duty hours. Sick leave may also be used for an illness or
injury in the immediate family which requires the employee to remain at
home, except such use of sick leave shall be only on an emergency or
temporary basis. For family illness or injury, employees are to provide for
other care as soon as practical.
New employees shall not be eligible for paid sick leave until thirty (30)
days from the date of hire. Sick leave will be taken in increments of not
less than one (1) hour. The sick leave bank may accumulate to a maximum
of one hundred eighty -eight (188) 180 days_
An employee unable to report to work shall contact his/her immediate
supervisor at the earliest opportunity. Shift personnel shall report any
illness no later than two (2) hours prior to their scheduled starting time. If
the absence is longer than one (1) day, the employee shall keep the
supervisor informed of the condition daily or as otherwise agreed to by the
Supervisor, and provide the anticipated return to work date. At the
discretion of the Department Head, employees absent for more than two
(2)_ days may be required to submit a statement from a physician verifying
the illness and fitness to return to duty. If the condition of an employee is
in question, the Village Administrator may require a physical examination
at the expense of the Village.
The use of sick leave is intended only for legitimate reasons as outlined in
this section. Any abuse of the sick leave policy shall result in non-
payment of sick leave benefits and shall be grounds for disciplinary action.
Abuse of sick leave shall include, but not be limited to the following
actions: failure to notify supervisor of absence or condition; failure to
provide documentation as . required; continued pattern of absences
subsequent to or following regularly scheduled off -days; or continued
pattern of vacation days. In addition, paid sick leave will not be granted to
any employee during the last two (2) weeks of employment unless
verification is received from a physician that the employee was physically
unable to work.
Employees shall not receive any pay for accumulated sick leave balance
which may be unused upon termination of employment. However, upon
retirement from the Village after twenty (20) years of service, an
employee will receive payment for twenty -five percent (25 %) of any
unused. accumulated sick leave. Any employee who has a sick leave bank
which exceeds the maximum number established by this manual, shall not
accrue any days above his/her sick day balance as of the date of adoption.
PROPOSED PERSONNEL MANUAL (EMPLOYEE BENEFIT) CHANGES
TO MIRROR RECENT POLICE CONTRACT CHANGES
ITEM
Sub'ect
Current Lan! ua! e /Level
Pro • osed Lan ! ua s e /Level
1
Eligible & Accrual of Vacation Leave
Vacation to be earned over through the fiscal year; not
eligible until 6 months after hire
Vacation is earned at the commencement of
each fiscal year; eligible upon hire
2
Maximum Sick Leave Accrual
180 days (1440 Hours)
188 days (1504 hours)
3
Maximum Comp Leave Accrual
144 Hours
168 Hours
4
Sick Leave Buy -back
NONE
Upon retirement after 20 years of service,
employee will receive payment for 25% of
unused, accumulated sick leave