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R-65-08 10/27/2008RESOLUTION le- 6--‘=)<?- RESOLUTION AUTHORIZING APPROVAL OF CHANGE ORDER NO. 1 FOR THE RIVER STREET /FRONT STREET PAVING CONTRACT — PHASE II WHEREAS, the Village of Lemont requires that the River Street Paving work project be completed in a timely manner; and WHEREAS, the Village seeks to utilize the construction firm of K -Five Construction Company, for such work; and WHEREAS, K -Five Construction was awarded a Contract in the amount $244,095.95, and has submitted a request for increase for additional costs in the amount of $41,933.47, due to increase in material costs, and the Village finds such cost increase acceptable. NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees that the additional increase in the Contract with K -Five Construction Company is hereby approved. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DuPAGE, ILLINOIS, on this 27th day of October, 2008. Debby Blatzer Peter Coules Clifford Miklos Brian Reaves Ronald Stapleton Jeanette Virgilio AYES NAYS PASSED ABSENT yr CHARLENE SMOLLEN, Village Clerk Approved by me this on this 27th day of October, 2008. Attest: CHARLENE SMOLLEN, Village Clerk Approved as to form: Date: JOHN PIAZZA, Vil age ent JOHN ANTONOPOULOS, Village Attorney Request for Approval Illinois Department of Change in Plans of Transportation Date: October 10, 2008 County Cook, DuPage & Will Request No. 1 ❑ Final Road District or Municipality Village of Lemont Contractor. K -Five Construction Company Section River Street/Front Street Address: 13769 Main Street Lemont, IL 60439 addition I recommend that an ['extension be made .l to the above contract. ['deduction Between Station ❑ from N/A and Station a net length of N/A (Do not fill in unless a change in length is involved.) The estimated quantities are shown below and the contractor agrees to fumish the materials and do the work at the unit prices. Show station location for major items. Items Description and Unit Quantity Unit Price Additions Deductions RIVER STREET 49. Hot -Mix Asphalt Base Course, 7' SQ YD 2971 19.65 58,380.23 49. Hot -Mix Aspen Base Course, 7" SQ YD 2971 26.90 79,919.90 54. Hot -Mix Asphalt Binder Course, IL -19.0, N50 TON 378 55.00 20,790.00 54. Hot -Aix Asphalt Binder Course, IL -19.0, N50 TON 378 75.10 28,387.80 55. Hot -Mix Asphalt Surface Course, Mix "C ", N50 TON 257 70.00 17,990.00 55. Hot -Mix Asphalt Surface Course, Mix "C ", N50 TON 257 98.00 25,186.00 FRONT STREET 55. Hot -Mix Asphalt Surface Course, Mix "C', N50 TON 200 70.00 14,000.00 55. Hot -Mix Asphalt Surface Course, Mix 'IC", N50 TON 200 98.00 19,600.00 Totals 153,093.70 111,160.23 Page 1 of 2 Printed on 5/10/2006 9:08:31 AM Net Change 41,933.47 BLR 13210 (Rev. 7/05) Amount of original Contract: Amount of previously adjusted Contract: Amount of ajdusted/finai Contract: addition Total net ❑ deduction to date 224095.95 184,168.55 41,933.47 *Balance of original contract work to complete with NEW unit price 'Difference with NEW unit prices for balance of work 41,933.47 which is 18.71% of Contract Price State fully the nature and reason for the change: Adjustment in liquid asphalt prices for balance of work to complete on project, due to major price increase in materials and fuel costs. When the net increase or decrease in the cost of the contract is $10,000 or more or the time of completion is increased or decreased by 30 days or more, one of the following statements shall be checked. The undersigned determine that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. ❑ The undersigned has determined that the change is germane to the original contract as signed. ❑ The undersigned has determined that this change is in the best interest of the local agency and is authorized by law. Signed: Note: Make out separate form for change in length quantities. Give net quantities only. Submit 3 copies of this form to District Engineer (4 copies for road district) If plans are required attach 3 sets. Municipal Officer Gary C. Holmes, Village Administrator ale of Municipal Officer Date Page2 of 2 BLR 13210 (Rev. 7/05) Printed on 5/10/2006 9:08:31 AM Page 1 of 1 James L. Cainkar From: Eller, Nick [nicke @k - five.net] Sent: Friday, September 26, 2008 12:38 PM To: James L. Cainkar Subject: River / Front Street Importance: High Jim, In response to your request for an explanation for the increased cost, the bulk of the increase is due to the cost of the liquid asphalt. Using IDOTs bituminous price index (available on their website) the liquid price in July of 2007 (time of bid) was $325.13 per ton. The price is now $714.44 per ton for a difference of $389.31. One ton of asphalt is made up of about 5% liquid asphalt. We have 2,035 tons of asphalt left to complete which translates to 102 liquid tons. Applying the increase of $389.31 /Ton adds $39,709.62. The additional $2,200.00 reflects increased trucking and equipment because of fuel increases. As you can see I basically covered my increased liquid cost while ignoring labor increases. Please call with any questions. Thanks, Nick Nicholas J. Eller Proiect Estimator K -Five Construction Corp. 630 -257 -5600 9/26/2008 Livil Engineers/ Municipal Consultants Frank Novotny & Associates, Inc. 825 Midway Drive • Willowbrook ZL ® 60527 • Telephone: (630)887 -8640 ® Far (630) 887 -0132 August 25, 2008 Mr. George Schafer Assistant Village Administrator Village of Lemont 418 Main Street Lemont, Illinois 60439 Re: River Street / Front Street Paving of Front Street Dear George: I contacted K -Five Construction to inform them that Front Street is ready for hot -mix asphalt surface course installation. As expected, they said they would be pleased to do the work, but under the following conditions. K -Five wants an increase in unit price for HMA Surface Course placement as follows: For FRONT STREET Item Contract (10/19/07) Requested Adjustment 55 200 Ton ® $70.00 414,000.00 200 Ton @ $98.00 419,600.00 For RIVER STREET Item Contract (10/19/07) 49 2971 SqYd $19.65 58,380.23 54 378 Ton @ $55.00 420,790.00 55 257 Ton © $70.00 417,990.00 $97,160.23 2971 378 257 Requested Adjustment SqYd $26.90 Ton @ $75.10 Ton © $98.00 479,919.90 428,387.80 -425,186.00 $133,493.70 It is no surprise that the price of liquid asphalt, aggregates, and fuel have all increased over the last nine (9) months. Items 49, 54 and 55 are all paving items (base course, binder course, and surface course). A 36% to 40% price increase adjustment has been requested for these paving items. Mr. George Schafer Village of Lemont August 25, 2008 Page Two K -Five is also requesting a $13,000.00 re- mobilization charge if the surface on Front Street is not paved on the same day as the base and binder course on River Street. Thus, if we continue with K -Five, it may be good to wait until River Street is ready, in order to pave Front. Street. Please think this matter over and call to discuss. Should you have any questions concerning this matter, please do not hesitate to contact me. Sincerely, FRANK NOVOTNY & ASSOCIATES, INC. James L. Cainkar, P.E., P.L.S. JLC /debi cc: Mr. Dan Fielding, Director of Public Works Mr. Gary C. Holmes, Administrator Mr. Tom Brandstedt, FN&A File No. 07042 K -Five Construction 13769 Main Street Lemont, IL 60439 USA Phone: 630- 257-5600 Fax: 630- 257 -6788 To: Address: Project Name: Project Location: The Pidcus Companies 3330 Skokie Valley Rd., Suite 300 Highland Park, IL 60035 River St. & Front St -2008 Stephen St. & State St., Lemont, IL Contact: Phone: Fax: Bid Number. Bid Date: 7/12/2007 Scott Witikka (847) 681 -8811 (847) 433 -1079 (Item # Item Description GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SUB -BASE GRAN MATERIAL TY B - 4" HOT MIX ASPHALT BASE COURSE - 7" PREP OF BASE AGGREGATE SURFACE COURSE TY B - 8" BIT MATERIALS PRIME COAT AGGREGATE (PRIME COAT) HOT MIX ASPHALT BINDER, IL -19.0, 1450 HOT MIX ASPHALT SURFACE COURSE, MIX C, N50 Estimated Quantity Unit Unit Price Total Price) 2,995.00 SY 3,056.00 SY 2,971.00 SY 2,971.00 SY 762.00 5Y 2.25 TON 6.75 TON 378.00 TON 457.00 TON $1.00 $4.55 $26.90 $2.30 $9.00 $200.00 $5.00 $75.10 $98.00 Total Bid Price: $2,995.00 $13,904.80 $79,919.90 $6,833.30 $6,858.00 $450.00 $33.75 $28,387.80 $44,786.00 $184,168.55 Notes: • At prices based on 2008 construction. • M payments based on actual quantities measured multiplied by unit prices. • We will fine grade a subgrade that is Al- a tenth of a foot balanced. • All layout and engineering Is excluded. • Prices based on piadng binder and bituminous base course In the same day. Add $10,000.00 if they have to be placed on different days. Payment Terms•. MONTHLY PAY ESTIMATES, WITH THE NET DUE IN 30 DAYS UPON COMPLETION. ACCEPTED: The above prices, spedfications and conditions are satisfactory and are hereby accepted. Buyer. Signature: Date of Acceptance: J8/19/2008 3:53:29 PM CONFIRMED: K -Five Construction Authorized Signature: Estimator: Nicholas J. Eller 630 - 257 -5600 NickE @k- five.net Page 1 of 1 DATE/TI ME: 10/19/2007, z H z W 2 F oa 2 J W x a w z 2 W N 0 a 2 w re H W K 1- z 0 LL W 2 2 0 UNIT PRICES ASPHALT PAVING JOB NUMBER: DESCRIPTION: W LL 1C SUBCONTRACTOR: J 0 W O h N N O 0 co 0 O w O a N w 0 u) 1 l9 0 T w 0 0 N T w O 0 01-2 m m w O O O fR 10 ti 0) 0 N O O a N 0 0 O W o; to K W _U a 1- z fH 10 N N N 0 O In v N m Oi T h 0 M N O O Oi N 0 0 O 0 N w O 0 O 44 O 0 10t) 44 w rCr 0 10 0 N 10 0 N O N IN CO CO N tt 1- z J co CO (0 co co z O z 0 z 0 z 0 DESCRIPTIONS w m ❑ z 0 co Z 5 a w U z 0 uJ a w Q CO LL 0 z O a 00 W} w 0 W Q LL CL 40 m w W CL 0 z U 5 w 0 0 U W LL m x a CO X 2 O x co 07 N ID IN0 w Q z W 2 5 0 U -J 1- z