R-10-06 01/23/2006A RESOLUTION TO AMMEND THE VILLAGE OF LEMONT
PURCHASING MANUAL
NOW, THEREFORE BE IT RESOLVED by the President and Board of Trustees of the
Village of Lemont that:
SECTION 1: That Section III. Purchasing Authority of the Village of Lemont
Purchasing Manual is amended to read as follows:
Some degree of purchasing authority rests with Commission Chairs, Department
Heads, Village Treasurer, Assistant Village Administrator(s) and the Village Administrator.
For items exceeding $20,000, authority rests with the Village Board. The Authority to
approve purchases within specific monetary limits is listed as follows:
A. Village Board: The Village Board has authority to approve budgeted purchases in
excess of $20,000.
B. Village Administrator: The Village Administrator has authority to approve
budgeted purchases up to and including $20,000.
C. Assistant Village Administrator and Department Head: Department Heads shall
have the authority to approve budgeted purchases up to and including $3,000.
This authority shall include open purchase orders with the exception of those
approved open purchase orders which have a higher limit. The above limits may
be adjusted downward when necessary by the Village Administrator.
D. Director of Public Works: The Director of Public Works shall have additional
authority up to $10,000 for emergency purchases for the following items:
• Services/ materials to maintain vehicles.
• Services /material to maintain wells.
• Services /materials to maintain streets.
• Services /materials to maintain sewer system.
• Services /material to maintain water system.
SECTION 2: That Section V. Purchasing Procedures of the Village of Lemont
Purchasing Manual is amended to read as follows:
C. Purchases between $100 and $3000: For purchases between $100 and $3000,
Assistant Administrator(s) and Department Heads ...
D. Purchases from $3,000 - $20,000: For those purchases from $3,000 - $20,000, a
requisition signed by the Assistant Administrator or Department Head shall be presented to
the Village Administrator for final approval.
E. Purchase over $20.000: Purchases over $20,000 require competitive bidding in
accordance with statute, unless sufficient justification is presented. The Village Board is
the approving authority for waiving the competitive bid process in accordance with statute.
SECTION 3: Effective Date: This Resolution shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law.
The Village Clerk of the Village of Lemont shall certify to the adoption of this
Ordinance and cause the same to be published in pamphlet form.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT, COO WILL AND DU PAGE COUNTIES ILLINOIS
on this 23 rQ Day of ^ ,, , I" , 2006.
I
Debby Blatzer
Peter Coules
Brian Reaves
Clifford Miklos
Ronald Stapleton
Jeanette Virgilio
NAYS PASSED ABSENT
JO " N F. PIAZZ resident
ARLENE SMOLL N, Village Clerk