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R-59-06 06/26/2006VILLAGE OF LEMONT RESOLUTION NO. R-5q p%D JUNE 26, 2006 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL GIS SERVICES BETWEEN THE SIDWELL CORPORATION AND THE VILLAGE OF LEMONT APPROVED BY THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT THIS 26Th DAY OF JUNE, 2006. PUBLISHED IN PAMPHLET FORM BY AUTHORITY OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS, THIS 26TH DAY OF JUNE, 2006 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL GIS SERVICES BETWEEN THE SIDWELL CORPORATION AND THE VILLAGE OF LEMONT WHEREAS, the Village of Lemont seeks to acquire advanced tools to assemble intelligent geographic information systems (GIS); and WHEREAS, the Village has received proposals for the purchase, installation and attendant tasks, of Arc GIS 9.1 platform software on five desktop computers with one "floating" license, along with staff training of basic GIS functions, including database maintenance and geocoding in furtherance of said assembly; and WHEREAS, the Village seeks to define the covered area as that of the existing base map, to wit: from the I -55 /Lemont Road intersection to the north, 135' Street to the south, Joliet Road/ Intemational Parkway intersection to the west, and Will -Cook Road to the east; and WHEREAS, the Village requires inclusion of certain mapping "layers "; that of parcels, streets, building footprints, street mid - lines, and an aerial photo of the same base map area; and WHEREAS, the Village has selected The Sidwell Company to provide said services; and NOW, THEREFORE, BE IT RESOLVED that the Village President is authorized to execute on behalf of the Village of Lemont an Agreement with The Sidwell Company, with the following conditions: Section 1. That said services be performed in substantially the manner described in the attached Section 4, Technical Scope; and Section 2. That said services be performed for a lump sum fee of $15,232.68 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS on this 26th day of June, 2006. Debby Blatzer Brian Reaves Peter Cowles Clifford Miklos Ronald Stapleton Jeanette Virgilio AYES NAYS PASSED ABSENT v v U yr Attest: C ARLENE SMOLLEN, Village Clerk Approved by me this 26th day of June, 2006 JO F. PIAZ A lage President L:1COMMDNTTY DEVELOPMENT DEPMW .ORDINANCES, PLANS. AND MAfORDINANCES+RE SOLUTIONS 'AOREEMENTS-0111063iAM1014 Ra.wpd -2- Professional GIS Services for Village of Lemont, Illinois Technical Scope Purchase of ArcView Software ArcView 9.1 is a member of the ESRI ArcGIS software suite. It is positioned for advanced desktop analysis, query, reporting, and simple map editing. We have included 2 concurrent licenses of ArcView 9.1. Under this licensing scheme, ArcView can be installed on as many computers within your network as you choose, with the stipulation that only two users can be accessing ArcView at the same time. These licenses include one year of software support from ESRI. Purchase of ArcPublisher Software ArcPublisher is an extension to ArcGIS 9.1 that creates map documents which can be read by ArcReader. The most significant function of ArcReader is to encrypt an ArcMap map document (MXD) into a format that can be read by the ArcReader control (PMF). Generally, only one copy of ArcPublisher is required within the enterprise. A Note About ArcReader ArcReader is free product from ESRI that provides query and analysis capability within a read -onlv environment. Although ArcReader is free, it can only access GIS data through the use of a map document generated by ArcPublisher. It provides an excellent platform foraccessing and disseminating the GIS data. ArcReader and ArcPublisher can also be used to encrypt and disseminate GIS data to users who are disconnected from the network at remote locations such as schools or mobile disaster units. We will demonstrate how to download ArcReader from the ESRI website during our training session. Convert Parcel Data into a Personal Geodatabase It is our understanding that the village will be receiving cadastral (parcel) map data from the counties that possess this information pertinent to the Village of Lemont. Requests should be made using those Intergovernmental Data Agreements. The village will then provide this data to Sidwell. We will extract data for the specific geographic area requested by the village, and structure the data into a set of feature classes that are appropriate for use by the village. These feature classes will be grouped into a cadastral feature dataset within a personal geodatabase, which will then be delivered back to the village by Sidwell. Installation and Configuration of Software Sidwell will install and configure all ESRI and Sidwell software that is part of this agreement at the village. We will install ArcView on up to five stations, all of which will be part of a shared pool of 2- licenses. ArcPublisher will be installed on 2 Professional GIS Services for Village of Lemont, Illinois one station, and ArcReader on 5 stations. All mapping data provided by Sidwell will be installed on a centralized server, and all mapping software will be configured to access the shared data repository. This agreement does not include any computing hardware or network administration services. Sidwell staff will install software and data on the existing computing infrastructure within the village. Sidwell staff will require administrative access to the computers upon which we are installing software and data while we are at the village. ArcView Training Sidwell will conduct an 8 -hour training session on the use of ESRI's ArcView 9.1 software. This dass will focus on the use of GIS data available to the village, and be targeted towards GIS tasks that are of highest priority to the village. This class will accommodate up to 8 students. Sidwell will provide training materials, a computer, and all relevant licensed software for the trainer. The village is responsible for providing an appropriate training facility, computers, and licensed software for the students. Sidwell can provide an equipped training facility at additional cost upon request. ArcPublisher Training This training session will last approximately 4 hours. It will focus on the preparation of map documents (MXDs) for publication, and the use of ArcPublisher to publish these documents. This class is targeted towards one or two individuals that will be performing this function. Integration Training After having received a populated geodatabase and ArcView software, users will inevitably want to utilize existing tabular data within the village as part of GIS queries and analysis. We will spend 8 hours working with one or two individuals at the village to evaluate existing tabular data and determine how it can be best referenced and used within the GIS. We will then establish relational joins and/or relates with usable data sets and teach the village attendees how to perform these functions. These associated data sets will then be available to all users of ArcView and ArcReader who are accessing the village's GIS data. ArcReader End -User Training We will conduct a large group training session on how to use ArcReader from an end -user perspective. This session will last approximately 2 hours and can accommodate up to 3 Professional GIS Services for Village of Lemont, Illinois 10 students. We will utilize the published map documents prepared during the ArcPublisher training, the map designs established during the ArcView training, and the ArcReader configurations established during the ArcReader configuration training. Sidwell will provide training materials, a computer, and all relevant licensed software for the trainer. We will also provide software for all students. The village is responsible for providing an appropriate training facility and computers for the students. Sidwell can provide an equipped training facility at additional cost upon request. 4 Professional GIS Services for Village of Lemont, Illinois 5 In -House Hours On -Site Hours Task Subtotals Category Subtotals GIS Products & Technical Services Purchase ofArcView 9.1 concurrent license - primary $3,150.00 Purchase ofArcView 9.1 secondary concurrent use license $2,835.00 Purchase ofArcPublisher - 1 license $2,150.00 Convert parcel data provided to Sidwell by the Village of Lemont into geodatabase feature classes 12.00 $1,320.00 Installation and configuration ofArcView, Publisher and ArcReader 2.00 8.00 $1,365.67 Training on ArcView using Village data 4.00 9.00 $1,715.67 Training on ArcPublisher 1.00 4.00 $720.67 Training on integration of existing Village tabular data into the GIS for query and analysis 2.00 8.00 $1,365.67 End -user training for ArcReader 2.00 3.00 $610.00 Total -All Products 8 Technical Services $15,232.68 5