R-19-05 05 Waiving Public Biding Requirements Entering Agreement Robert I. Brown, softwareRESOLUTION_ il- QS�
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS & ENTERING INTO AN AGREEMENT
WITH ROBERT I. BROWN, MICRO - CONSULTANT FOR LIPS SOFTWARE
WHEREAS, pursuant to the provisions of 65 ILCS 5/8 -9 -1 the Village of Lemont may, by a vote of 2/3 of its
Trustees then holding office, waive the requirements for public bidding; and
WHEREAS, in connection with the work to be conducted through the Building Department's licensing, inspection
and permits software system, the Village has researched and evaluated the available options, vendors, and consultants; and
WHEREAS, it was concluded that the greatest benefit to the Village will be realized by waiving the bidding process
and entering into an agreement with Robert I. Brown, Micro - Consultant for the conversion of the existing version of the
"Licensing, Inspection and Permits System" (LIPS) to a Windows -based version; and
WHEREAS, Robert I. Brown, Micro - Consultant has agreed to provide a scope of services outlined in a proposal
dated April 13, 2005 in an amount not to exceed $14,000.00, a copy of which is attached hereto as Exhibit A;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND MEMBERS OF THE BOARD OF
TRUSTEES OF THE VILLAGE OF LEMONT, COOK , WILL & DU PAGE COUNTIES, ILLINOIS that:
Section 1: Incorporation of Recitals: The foregoing recitals are hereby expressly incorporated into and made a part of
this Resolution as if fully set forth herein.
Section 2: Waiver of Public Bid Requirements: Pursuant to the provisions of 65 ILCS 5/8 -9 -1 the Village hereby
waives the public bidding requirements otherwise applicable to the contract for the Licensing, Inspection
and Permits System (LIPS) and related work.
Section 3: Repealer: All other Resolutions or parts of resolutions of the Village of Lemont that are inconsistent with
this resolution are hereby expressly repealed.
Section 4: Severability: In the event any word, phrase, clause, sentence, paragraph, provision, or section of this
Resolution or any portion thereof shall be held to be unconstitutional, unenforceable, or void, the same shall
not affect the validity or enforceability of any remaining words, phrases, clauses, sentences, paragraphs,
provisions, or sections thereof.
Section 5: Effective Date: This Resolution shall become effective upon passage, approval and publication, in Book
and Pamphlet form as provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF LEMONT, COOK, WILL AND DU PAGE COUNTIES ILLINOIS on this q
Day of , 2005
Debby Blatzer
Peter Cowles
Cliff Miklos
Brian Reaves
Ronald Stapleton
Jeanette Virgilio
Attest:
AYES
NAYS PASSED ABSENT
JOHN F. PIAZZA, Village Prksiden
CHARLENE SMOLLEN, Village Clerk
04/13/20u5 14:71 6 :3075'�79Tj
Jinn Dougherty.
Building Commissioner
Vil i age of Lemont
41.8 Main Street
Lemont, IL 60439
PCiEEPT T EFi r;lh PAGE el
Rp6ert 1. Brown
Micro- Consultant
137 Sycamore Drive
Bolingbrook, iL 60490 -1016
Home: 630/759 -0990 • Work: 708/643 -0386
FAX: 630/759 -5978 • Email: ribrowil;u:�comcast.net
Proposal
Description: This proposal is for the conversion of the existing version of the "Licensing, Inspection and Permits
System" (known hereafter, as .LIPS) previously developed by Robert I. Brown (known hereafter, as "the consultant ")
for the Village of Lemont to a Windows -based version. The resulting version will be developed following existing
models implemented in other municipalities and demonstrated to the Village during the month of March, 2005.
Process: The consultant will use a development platform compatible with the data structures of the existing LIPS
which had been built using a DOS version of Foxpro. The newly developed version will be deployed using Visual
Foxpro royalty -free runtime, version 7.0. The new version will incorporate features which will take advantage of the
Windows environment and user accessibility'. Data structures will be altered in the new version, but the data contents
of the previous version will be preserved in the process. During the conversion and subsequent development, the
consultant will incorporate additional enhancements agreed upon by the 'Village Building Department staff
Commitment: The consultant will implement this conversion across a three (3) month timeline, to begin at a time
agreed to by the staff of the Village Building Department. Additional enhancements may extend beyond that period,
not to exceed one (1) year from the time of initiation. Should circumstances intervene either on the part of the
consultant or the. Village, this timeline may be altered with the full agreement of both parties.
In addition, the Consultant agrees to provide, at no additional cost to the Village, maintenance of the newly converted
version of LIPS for a period, not to exceed, twenty--four (24) months from the time the project begins. This
maintenance support would cover any errors, programming "bugs" or other mistakes in development caused by the
eonsultant in the conversion and development process.
Cost: Based on the number of development hours required, the consultant is proposing that the cost for the
conversion and development of the new version of LIPS shall not exceed $14,000. The manner for payment of this
amount shall be decided in consultation between the consultant and the Village.
Ownership: It is understood that the "idea" for LIPS remains the intellectual property of the consultant, as well as
any coding or programming strategies brought to the project by him. However, the Village is given full possession of
source code as part of this proposal. In the event that the consultant, in the future, is not longer available to support
the program, for whatever reason, the source code remains with the Village to be modified and updated as it sees fit.
This proposal grant�.sareh-i ghts by the consultant.
Re ,pectft ily submitted,.
Yin
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Robert I. Brown, Micro - Consultant