R-09-08 02/11/2008w
RESOLUTION R.1_08
RESOLUTION AUTHORIZING APPROVAL OF A CHANGE ORDER
TO THE GUARANTEED MAXIMUM PRICE POLICE BUILDING
CONTRACT WITH WIGHT CONSTRUCTION FOR DEMOLITION SERVICES
WHEREAS, the Village of Lemont approved a design/build contract with Wight Construction for the
construction of its new Police Facility; and
WHEREAS, the contract with Wight Construction included a Guaranteed Maximum Price for the
scope of the contract; and
WHEREAS, the Village of Lemont requires demolition work for the existing building on the property
in conjunction with the Lemont Police Facility construction contract; and
WHEREAS, the demolition of the existing facility was not included in the scope of the original
Guaranteed Maximum Price Contract but will be added as a change order to said contract;
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees that a Change
Order to the Guaranteed Maximum Price Contract with Wight Construction shall be authorized in the not to
exceed amount of $38,000 for demolition services.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COOK, WILL AND DU PAGE COUNTIES ILLINOIS on this
t Day of f; 6;1; , 2008
AYES NAYS PASSED ABSENT
Debby Blatzer
Peter Coules
Brian Reaves
Cliff Miklos
Ronald Stapleton
Jeanette Virgilio
Attest:
v
l0
Prisident
CHARLENE SMOLLEN, Village Clerk
January 14, 2008
Mr. Gary Holmes
Village Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
Subject: NEW POLICE FACILITY
INCREASE SCOPE — DEMOLITION DESIGN AND MANAGEMENT
Dear Mr. Holmes:
2500 North Frontage Road
Darien, IL 60561
630.969.7000
Fax 630.969.7979
At the time of negotiating our original contracted services for the new police facility,
we were asked to exclude any services related to design, permitting and construction
management oversight of the demolition of the existing building and site features.
At a recent meeting we were asked to submit a proposal to prepare demolition
scope documents to allow for competitive public bidding and construction
management oversight for the demolition to allow the Village to get good
competitive bids and ease the burden on staff for on -site management of the
demolition activities.
We propose to perform the necessary design, bidding and construction
management for demolition for a fixed fee of $6,000 to cover preparation of bidding
documents, bidding and evaluation, full -time on -site supervision of demolition
activities and insurance. The breakdown is $2,500 for bid scope and bidding and
$3,500 for on -site supervision. Upon selection of the lowest qualified bidder, we
would propose our standard 3.5% Construction Management fee be applied to the
bid price.
We would bid the demolition with the first set of bid packages that will go out to bid
on 1/11/2008. These bids would be opened on 1/28/2008, and we are projecting
an approximate demolition start date of 2/25/2008 after bid review and contracting.
We need to discuss the process for formal authorization of the trade contract award
one the bids are received. I suggest we present the change order to increase the
GMAX for the demolition cost at the February 11' board meeting. If this is
acceptable to you please sign in the space provided on the next page authorizing
Wight to prepare the bidding scope documents and bid the work. Following bid
opening Wight will make a recommendation and present the formal change order at
fi r` 1 holed nit?Kir c/.
Mr. Gary Holmes
Village of Lemont
Page 2 of 2
January 14, 2008
Sincerely,
W HT & COMPANY
Jason P. Dwyer
Project Executive
Approved:
Village of Lemont
Date
Copy: Cliff Miklos - Trustee, Village of Lemont
Brian Reaves - Trustee, Village of Lemont
George Schafer — Village of Lemont
Steve Collins, Ray Prokop — Wight & Company
File A2.0
RESOLUTION R,ci D s'
RESOLUTION AUTHORIZING APPROVAL OF A CHANGE ORDER
TO THE GUARANTEED MAXIMUM PRICE POLICE BUILDING
CONTRACT WITH WIGHT CONSTRUCTION FOR DEMOLITION SERVICES
WHEREAS, the Village of Lemont approved a design/build contract with Wight Construction for the
construction of its new Police Facility; and
WHEREAS, the contract with Wight Construction included a Guaranteed Maximum Price for the
scope of the contract; and
WHEREAS, the Village of Lemont requires demolition work for the existing building on the property
in conjunction with the Lemont Police Facility construction contract; and
WHEREAS, the demolition of the existing facility was not included in the scope of the original
Guaranteed Maximum Price Contract but will be added as a change order to said contract;
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees that a Change
Order to the Guaranteed Maximum Price Contract with Wight Construction shall be authorized in the not to
exceed amount of $38,000 for demolition services.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COOK, WILL AND DU PAGE COUNTIES ILLINOIS on this
ii Day of tit, il , 2008
AYES NAYS PASSED ABSENT
V
Debby Blatzer
Peter Coules
Brian Reaves
Cliff Miklos
Ronald Stapleton
Jeanette Virgilio
Attest:
U
CHARLENE SMOLLEN, Village Clerk
January 14, 2008
Mr. Gary Holmes
Village Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
Subject: NEW POLICE FACILITY
INCREASE SCOPE — DEMOLITION DESIGN AND MANAGEMENT
Dear Mr. Holmes:
2500 North Frontage Road
Darien, IL 60561
630.969.7000
Fax 630.969.7979
At the time of negotiating our original contracted services for the new police facility,
we were asked to exclude any services related to design, permitting and construction
management oversight of the demolition of the existing building and site features.
At a recent meeting we were asked to submit a proposal to prepare demolition
scope documents to allow for competitive public bidding and construction
management oversight for the demolition to allow the Village to get good
competitive bids and ease the burden on staff for on -site management of the
demolition activities.
We propose to perform the necessary design, bidding and construction
management for demolition for a fixed fee of $6,000 to cover preparation of bidding
documents, bidding and evaluation, full -time on -site supervision of demolition
activities and insurance. The breakdown is $2,500 for bid scope and bidding and
$3,500 for on -site supervision. Upon selection of the lowest qualified bidder, we
would propose our standard 3.5% Construction Management fee be applied to the
bid price.
We would bid the demolition with the first set of bid packages that will go out to bid
on 1/11/2008. These bids would be opened on 1/28/2008, and we are projecting
an approximate demolition start date of 2/25/2008 after bid review and contracting.
We need to discuss the process for formal authorization of the trade contract award
one the bids are received. I suggest we present the change order to increase the
GMAX for the demolition cost at the February 11th board meeting. If this is
acceptable to you please sign in the space provided on the next page authorizing
Wight to prepare the bidding scope documents and bid the work. Following bid
opening Wight will make a recommendation and present the formal change order at
the 2/11 board witting.
Mr. Gary Holmes
Village of Lemont
Page 2 of 2
January 14, 2008
Sincerely,
WWHT & COMPANY
Jason P. Dwyer
Project Executive
Approved:
VillagA't.emont
z- f t -o,
/9;„
Date
Copy: Cliff Miklos - Trustee, Village of Lemont
Brian Reaves - Trustee, Village of Lemont
George Schafer - Village of Lemont
Steve Collins, Ray Prokop - Wight St Company
File A2.0