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R-19-08 04/14/2008RESOLUTIONI� ( 9 cpg- A RESOLUTION TO APPROVE A CONTRACT WITH PATRICK ENGINEERING FOR DESIGN OF RETAINING WALL ALONG RIVER STREET NOW, THEREFORE BE IT RESOLVED by the President and Board of Trustees of the Village of Lemont that: SECTION 1: That the Village Administrator is authorized to enter into a contract for professional services with Patrick Engineering at a cost not to exceed $49,779. SECTION 2: Effective Date: This Resolution shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. The Village Clerk of the Village of Lemont shall certify to the adoption of this Ordinance and cause the same to be published in pamphlet form. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COOK, WILL AND DU PAGE COUNTIES ILLINOIS on this t 4 Day of �0 1 , 2008. AYES NAYS PASSED ABSENT Debby Blatzer Peter Coules Clifford Miklos Brian Reaves ✓ Ronald Stapleton Jeanette Virgilio Attest: CHARLENE SMOLLEN, Village Clerk PATRICK ENGINEERING INC. March 28, 2008 Mr. George Schafer Assistant Village Administrator Village of Lemont 418 Main Street Lemont, Illinois 60439 Subject: BNSF Retaining Wall Reference: PEI Proposal No. 2A808.516 Dear Mr. Schafer: 4970 Varsity Drive Lisle, IL 60532 -4101 Tel: (630) 795 -7200 Fax: (630) 724 -1681 Patrick Engineering Inc. is pleased to present this proposal to provide professional engineering services to the Village of Lemont for structural, geotechnical and survey services as it relates to the BNSF Retaining Wall Project along River Street. The following is a revised Scope of Services based on our understanding of the Village of Lemont's requirements as discussed in your office as well as further discussions with the Village's engineer Jim Cainkar. We have also . contacted the BNSF Railway so as to incorporate their needs as well. Experience and Qualifications: Patrick Engineering Inc. is a full- service engineering firm with specialized expertise in transportation planning and design including railroad planning and design. Patrick has Master Services Agreements to provide engineering services to many of the class I railroads including the BNSF Railway. Patrick is familiar with the BNSF Railway's standards and practices and has been involved with similar type projects. Scope of Services: Patrick Engineering Inc. proposal is based on the following: • Wall length no more than 300 -ft. • Wall height less than 10 -ft. • Design based on current track location only. • CADD drawings to be done in Microstation format. • Right -Of -Way fencing is not included in our scope. • Erosion Control is not included in,our scope. • Maintenance of Traffic is Ra - included in our s& e. • Design of temporary shoring, if required, is *et included in our scope. • Use IDOT standard fence or railing if required. • Village to select form liner finish if required. Chicago, IL • Lisle, IL • Springfield, IL • Madison, WI • Milwaukee, WI • Detroit, MI • Philadelphia, PA • St. Petersburg, FL (800) 799 -7050 • www.patrickengineering.com Village of Lemont Proposal No. 2A808.516 March 28, 2008 The following tasks will be included: Page 2 of 3 1. Perform a topographical survey starting near the Lemont Road bridge pier and extending about 500 -ft to the east along the BNSF right -of -way. Survey will include BNSF Railway tracks and a portion of River Street. Costs for Right of Entry permit and BNSF Railway flagman has been included. 2. Geotechnical investigation and report. It is anticipated that up to five (5) soil borings will be required with three (3) of the boring extending into rock. 3. Coordinate with the BNSF Railway Company to determine specific requirements unique to this location and submit drawings for BNSF Railway review. 4. Prepare final design drawings for a Soldier Pile Wall. Cost of Services: Patrick engineering proposes to perform the Scope of Services stated above for a cost plus fixed fee not to exceed $49,779.00. Should any additional work outside the stated scope of services be required, the work will be performed on a time and material basis. No additional work of any type will be performed without express written authorization from the Village of Lemont. The Scope of Services described above will be performed in accordance with the enclosed Client Project Agreement for Professional Services. To authorize Patrick Engineering to proceed with these services, please have the appropriate person sign where indicated below and sign the attached Agreement and return one original of each to me. Receipt of the signed Proposal and Agreement will serve as our notice to proceed. This proposal will be open for acceptance until May 15, 2008, unless changed by Patrick in writing. We appreciate this opportunity to work with the Village of Lemont on this project. Should you have any question on the enclosed information, please call me at 630- 795 -7297. Sincerely, PATRICK ENGINEERING INC. Roger DiGiulio, P.E., S.E. Structural Engineering Manager Paul M. Lopez, P.E., S.E. V.P. Transportation Manager Enclosures: Client Project Agreement for Professional Services (2 copies) Village of Lemont Proposal No. 2A808.516 March 28, 2008 ACCEPTANCE Page 3 of 3 The contents of this proposal for performing professional engineering services to the Village of Lemont for structural, geotechnical and survey services as it relates to the BNSF Retaining Wall Project dated March 28, 2008, including the indicated attachments are understood and accepted as indicated. Patrick Engineering Inc. is hereby authorized to proceed with the work described herein. By: , I Title: a>(nYti r ( - [`4zZC4 ,i1GtG , (Pce_slc2,vii- Date: 4- 14-uiS Y: \Proposals\Proposals E- L`Lemont, Village of\2A808.516 (Lemont_BNSF Retaining Wall)1Docs ENGINEERING ESTIMATE FOR Village of Lemont Structure -BNSF Retaining Wall along River Street, Lemont, Illinois Task or Drawing Description Meetings Telecom with village or BNSF Site Visit (2 Assumed) Direct Railroad Coordination Geotechnical: Subsurface Investigation & Utility Location Field Exploration - Groff Testing Laboratory Testing Geotechnical Eng Analysis and Reporting Survey: Topographical Survey Final Design Title Sheet with Location Map Total Structural Dwga Design HOURS PER DRAWING OR TASK Tech 5 Struc I S Struc Senior Draw Des Chk 1 Dwg Chk Geotech Geotech Project Railroad Surveyor Liason rtj T5 e General Notes General Plan and Elevation Walt Layout (Plan and Elevation) Wall Layout (Plan and Elevation) 1 6" Railing Detail (Use/Modify IDOT Standard) `'a1' �. i-?''-0 =>x Miscellaneous Details (Wall Drainage) Boring Log Boring Log Track Cross Sections Review RR Requirements & Soil's Report Wall Design Total 11 141 110 54 27 16 19 Direct Labor Classification Hours Rate $ Labor Project Manager (not incl. above) (5% 21 r " }'i 96: 51,028 Sr. Structural Engineer 81 ,.'442.1S 53,463 Structural Engineer 141 r8f,tt I 54,894 Technician 110 52,610 Senior Geotechnicat Engineer 16 $ 5684 Geotechnical Technician 19 ps' ___ S 5451 Project Surveyor 26 $797 Railroad Liason 26 51,339 ga -.u. 50 Total 440 $15,266 Direct Costs Shipping, Panting Transportation for 2 Site Visits Subsurface Investigation & Utility Location Field Exploration - Groff Testing Laboratory Testing Geotechnical Eng Analysis and Reporting BNSF ROE Application Fee BNSF Flagman (2 -days) Total $7,033 SUMMARY OF FEES Direct Labor 515,266 Direct Labor Multiplier Direct Labor times DLM 542,746 Direct Cost 57,033 Grand Total $49,779 PATRICK ENGINEERING INC. CLIENT PROJECT AGREEMENT FOR PROFESSIONAL SERVICES INCLUDING THE STANDARD ADDENDUM FOR ENVIRONMENTAL AND /OR GEOTECHNICAL SERVICES This Agreement between Patrick Engineering Inc. (PATRICK) and The Village of Lemont (CLIENT) consists of these terms, the proposal (including attachments thereto) identified as BNSF Retaining Wall Project and dated March 28, 2008 and PATRICK's Standard Addendum for Environmental and/or Geotechnical Services. This Agreement is effective this 15 day of May, 2008 . ARTICLE I: SCOPE OF SERVICES The Scope of Services to be performed by PATRICK is set forth in the foregoing proposal ( "Services "). CLIENT may request, orally or in writing, changes to the Services. In the event PATRICK agrees, in writing, to such changes in the Services, the changes are binding upon CLIENT, and CLIENT agrees to compensate PATRICK for all Services performed at CLIENT's request. PATRICK shall not, however, be liable for failure to perform or execute any changes in Services unless such changes are agreed to in writing by PATRICK. Any services performed by PATRICK at the request of CLIENT shall be governed by the terms of this Agreement. ARTICLE II: STANDARD OF CARE PATRICK shall perform the Services with the care and skill ordinarily exercised by members of PATRICK's profession practicing in the same locality under similar conditions or circumstances. PATRICK makes no other warranty, guarantee, or representation, express or implied, in connection with this Agreement, the performance of the Services or in any report, opinion or other document developed as part of the Services. ARTICLE III: CONFIDENTIALITY PATRICK shall maintain as confidential such information obtained from CLIENT or developed as part of the Services as CLIENT expressly designates in writing as confidential. This obligation shall not apply to information which is or comes into the public domain or which PATRICK is required to disclose by any of PATRICK's insurers as it relates to a claim or incident that may generate a possible claim, law or order of a court, administrative agency or other legal authority. Unless otherwise agreed, PATRICK may use and publish CLIENT's name and a general description of the Services in describing PATRICK's experience to other clients or potential clients. ARTICLE IV: SITE ACCESS, SUBSURFACE HAZARDS AND SITE DATA CLIENT shall provide PATRICK with lawful access to the site(s) where the Services are to be performed. CLIENT shall defend PATRICK from any challenge to such right -of -entry and shall indemnify and hold harmless PATRICK from any claims of trespass which may occur. PATRICK will take reasonable measures to minimize damage to the site and disruption of operations thereon, however, CLIENT acknowledges that certain procedures may cause some damage to land or disruption (e.g., without limitation, soil borings), and that PATRICK shall not be liable for such damage or disruption, and the correction of which shall not be PATRICK's responsibility unless otherwise agreed to in writing by the parties. CLIENT shall supply PATRICK with information on the existence and location of underground utilities, structures and other hazards, including hazardous wastes or hazardous substances, at any site where the Services are to be performed. PATRICK shall be entitled to rely on the accuracy and completeness of information furnished by others (including the location of underground utilities and data on subsurface conditions) and will not conduct independent evaluation thereof unless specified in the scope of Services. PATRICK shall not be liable for damage to underground utilities or structures not disclosed in writing or incorrectly disclosed to PATRICK, and CLIENT agrees to defend and indemnify PATRICK at its sole expense for any claims against PATRICK arising from CLIENT's failure in this regard. Patrick Engineering Inc. Partnering to Build Better Infrastructure 022806r5 Page 1 of 6 PATRICK ENGINEERING INC. CLIENT PROJECT AGREEMENT FOR PROFESSIONAL SERVICES INCLUDING THE STANDARD ADDENDUM FOR ENVIRONMENTAL AND /OR GEOTECHNICAL SERVICES ARTICLE V: BILLING, PAYMENTS AND COLLECTION Unless otherwise agreed, CLIENT shall pay for the Services in accordance with PATRICK's schedule of Standard Charges in effect at the time the Services are performed. Invoices will be submitted monthly and are due upon receipt. If CLIENT objects to an invoice, CLIENT shall notify PATRICK in writing within fifteen days of receipt of the invoice, give the reasons for the objection, and pay that portion of the invoice not in dispute within thirty days of receipt of the invoice. Any unpaid, undisputed invoice which is thirty days past due shall be assessed a late payment charge of 1.5 percent per month. PATRICK shall have the right to terminate this Agreement upon ten days notice if payment as to any undisputed invoice is sixty days past due. CLIENT agrees to reimburse PATRICK its full costs of collection of any amounts due and unpaid after sixty days, including reasonable attorney's fees, court costs and the reasonable value of PATRICK's time spent on collection of such amounts. ARTICLE VI: INSURANCE AND LIMITATION OF LIABILITY PATRICK carries substantial insurance coverage including Workers Compensation, Employer's Liability, Commercial General Liability (including contractual liability), Commercial Automobile Liability and Professional Liability. A copy of PATRICK'S current insurance coverages and limits is available upon CLIENT's request.. The parties have assessed the relative risks and benefits which will accrue to each in the performance of the Services and have agreed that PATRICK'S total aggregate liability to CLIENT (or anyone claiming by or through CLIENT) for any injury to person or property, claims, damages, expenses, costs or losses of any kind, from any cause whatsoever, shall not exceed the total insurance proceeds paid on behalf of or to PATRICK by its insurers in settlement or satisfaction of such claims. If insurance coverage is not provided, then the total liability of PATRICK for such uninsured claims shall not exceed the total fees paid to PATRICK under this Agreement or $25,000, whichever is less. In no event shall either party be liable to the other in contract or tort for consequential or incidental damages including, but not limited to, lost profits or losses from interruption of business. ARTICLE VII: INDEMNIFICATION (A) To the fullest extent permitted by law, PATRICK shall indemnify, defend and hold CLIENT, its employees and agents, harmless from and against all demands, claims, suits, liabilities and costs including reasonable attorneys fees and litigation costs ( "Claims ") caused by or arising out of the negligent acts, errors or omissions, or willful misconduct of PATRICK, its employees, agents or subcontractors except to the extent, if any, that any such Claims results from the negligent acts, errors or omissions, or willful misconduct of CLIENT, its employees or agents. (B) To the fullest extent permitted by law, CLIENT shall indemnify, defend and hold PATRICK, its employees, agents and subcontractors harmless from and against all demands, claims, suits, liabilities, fines, penalties, and costs including reasonable attorneys fees and costs of litigation ( "Claim ") caused by or arising out of (i) any conditions existing on or beneath CLIENT's property at the time of performance of the Services, including, but not limited to, pollution or contamination of property or (ii) the negligent acts, errors or omissions, or willful misconduct of CLIENT, its employees, agents or contractors, except to the extent, if any, that any such Claim results from the negligent acts, errors or omissions, or willful misconduct of PATRICK, its employees, agents or subcontractors. The indemnity obligations stated herein shall survive the termination of this Agreement. ARTICLE VIII: NOTICE OF CLAIMS; COOPERATION If CLIENT discovers any facts that might give rise to a claim arising out of the negligent acts, errors or omissions or willful misconduct of PATRICK, its employees, agents or subcontractors, CLIENT shall immediately notify PATRICK of same in writing. PATRICK shall be entitled to contest any such claim with counsel selected by PATRICK or its insurer and shall be entitled to control any litigation relating to such claim. CLIENT shall not settle or compromise any such Patrick Engineering Inc. Partnering to Build Better Infrastructure 022806r5 Page 2 of 6 PATRICK ENGINEERING INC. CLIENT PROJECT AGREEMENT FOR PROFESSIONAL SERVICES INCLUDING THE STANDARD ADDENDUM FOR ENVIRONMENTAL AND /OR GEOTECHNICAL SERVICES claim without PATRICK's prior written consent and CLIENT shall cooperate with PATRICK and its insurer in connection with the defense of any such claim. ARTICLE IX: WORKSITE SAFETY /PATRICK SITE VISITS PATRICK will comply with CLIENT's rules and regulations governing PATRICK's activities on CLIENT's premises to the extent that the same are provided to PATRICK prior to the start of the Services. PATRICK will be responsible only for the on -site activities of its employees and subcontractors. If the Services include site visits, for example, to monitor construction activities for compliance with plans and specifications, the parties agree that PATRICK shall assume no responsibility or authority for supervision or control over any contractor's work or worksite safety, shall have no right to stop the work and shall have no responsibility or authority for the means, methods, techniques, sequencing or procedures of construction. ARTICLE X: REUSE OR ALTERATION OF DOCUMENTS Documents prepared by PATRICK are instruments of its services and PATRICK retains all common law, statutory and other reserved rights, including copyright. The documents are for the exclusive use of CLIENT on the project identified in the Scope of Services. PATRICK assumes no responsibility if the documents are reused by CLIENT or others on any other project. In the event that others alter the documents without PATRICK's authorization, any and all liability arising out of such alteration is waived as against PATRICK, and CLIENT assumes full responsibility for such changes. Where PATRICK has used due care in the electronic or disk transmission of data, information or documents to CLIENT and its agents, CLIENT shall be responsible for and bear the risk of loss or damages resulting from (i) errors or defects introduced by such transmission, (ii) CLIENT's or its agent's automated conversion or reformatting of the data, information or documents and (iii) deficiencies, defects or errors in CLIENT's or its agent's software or hardware utilized to receive, transmit, utilize, format or reproduce the data, information or documents. ARTICLE XI: DELAYS Except for the obligation to pay monies owed, neither CLIENT nor PATRICK shall be liable for any fault or delay caused by any contingency beyond its control including, but not limited to, delay caused by any third party, any additions or modifications to the Services to be performed by PATRICK under the Agreement, weather, acts of God, wars, terrorism, labor disputes, material shortage, delay in obtaining any permits, fires, or demands or requirements of governmental agencies. ARTICLE XII: SUCCESSOR, ASSIGNS This Agreement shall be binding upon the parties and their respective successors and assigns. Neither party shall assign its interest in this Agreement without the prior written consent of the other. ARTICLE XIII: TERMINATION This Agreement may be terminated by either party upon written notice to the other. Upon receipt of notice of termination from CLIENT, PATRICK shall immediately cease work and take all reasonable steps to minimize costs relating to termination. CLIENT shall pay for services rendered through the date of receipt of notice of termination, plus any unpaid reimbursable expenses and reasonable costs relating to the termination, including reassignment of staff. ARTICLE XIV: SEVERABILITY If any term of this Agreement is held to be invalid or unenforceable as a matter of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with legal requirements. The remaining provisions of this Agreement shall remain in full force and effect. Patrick Engineering Inc. Partnering to Build Better Infrastructure 022806r5 Page 3 of 6 PATRICK ENGINEERING INC. CLIENT PROJECT AGREEMENT FOR PROFESSIONAL SERVICES INCLUDING THE STANDARD ADDENDUM FOR ENVIRONMENTAL AND /OR GEOTECHNICAL SERVICES ARTICLE XV: APPLICABLE LAW This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois. The parties to this Agreement agree that any litigation under or regarding this Agreement will be brought only in the Circuit Court of the Eighteenth Judicial Circuit, DuPage County, Illinois. ARTICLE XVI: ATTORNEY'S FEES In the event PATRICK prevails in any litigation to enforce any term or provision of this Agreement, it shall be entitled to its reasonable attorney's fees and costs from CLIENT. ARTICLE XVII: ENTIRE AGREEMENT CLIENT, by the undersigned, acknowledges that it has read this Agreement, understands it and agrees to be bound by its terms. The terms and conditions of this Agreement, together with the PATRICK proposal (including attachments thereto) and any applicable Addendum, constitute the entire Agreement between the parties and supersede all prior oral or written representations, understandings and agreements. The parties agree that any purchase orders, work orders, acknowledgments, form agreements or other similar documents delivered to PATRICK shall be null, void and without legal effect to the extent that they conflict with the terms of this Agreement or any Addendum attached hereto. This Agreement may be amended or modified as set forth in Article I or by a written instrument signed by both parties. Each person signing below represents that he or she has full legal authority to bind the parties to the terms and conditions contained in this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives, as follows: THE AGE PATRICK ENGINEERING INC. fie_ 74/k Signature 1 1 _ _ ;� Signature Printe• ame Title Date Paul M. Lopez Printed Name 0 Vice- President, Transportation Title March 28, 2008 Date Ref: PEI Client Project Agreement with Standard Addendum for Enivro and Geotech 2A808516 Patrick Engineering Inc. Partnering to Build Better Infrastructure 022806r5 Page 4 of 6 PATRICK ENGINEERING INC. CLIENT PROJECT AGREEMENT FOR PROFESSIONAL SERVICES INCLUDING THE STANDARD ADDENDUM FOR ENVIRONMENTAL AND /OR GEOTECHNICAL SERVICES Standard Addendum for Environmental and/or Geotechnical Services SECTION 1- AGREEMENT. This Addendum is made a part of the attached Client Project Agreement and is incorporated as though fully set forth therein. SECTION 2- POTENTIAL FOR DAMAGE TO PROPERTY. PATRICK shall backfill borings or excavations upon completion of its work in accordance with the scope of services. CLIENT acknowledges that backfill may settle over time, requiring additional filling to avoid hazardous or unsafe conditions. CLIENT agrees that PATRICK shall not be responsible for additional backfilling, or liable for injuries or damage caused by settled backfill. SECTION 3- POTENTIAL FOR CROSS - CONTAMINATION. CLIENT acknowledges that commonly used methods of subsurface investigation, such as soil borings, trenching and sampling, may penetrate through a contaminated area and create a subsurface pathway for environmental contamination to reach uncontaminated soil or groundwater ( "cross- contamination "). While backfilling with grout (or using other generally accepted means) is intended to seal such pathways, CLIENT acknowledges that such a seal may be imperfect and agrees not to hold PATRICK or its subcontractor liable or responsible for such cross - contamination unless caused directly by a grossly negligent act, error or omission of PATRICK or its subcontractor. SECTION 4- DISPOSITION OF SAMPLES, CUTTINGS AND EQUIPMENT. No samples of soil or rock will be kept by PATRICK longer than sixty days after submission of PATRICK'S report, unless otherwise agreed. If samples collected by or received by PATRICK as part of the Services contain or are suspected to contain petroleum hydrocarbons, Hazardous Substances, Hazardous Constituents or other pollutants as defined by federal, state or local laws (collectively referred to herein as "Hazardous Substances "), PATRICK will, after completion of testing, (1) return such samples to CLIENT, or (2) using a manifest signed by CLIENT as generator, have such samples transported to a location selected by CLIENT for final disposal. CLIENT agrees to pay all costs associated with the storage, transport and disposal of samples. CLIENT acknowledges and agrees that PATRICK is acting as a bailee and at no time assumes title to such contaminated samples or materials. Unless otherwise agreed, drill cuttings and fluids generated during drilling and sampling operations which are suspected of containing Hazardous Substances will be placed by PATRICK in properly labeled drums and CLIENT shall take responsibility for lawful removal, transport and disposal of these materials. All laboratory and field equipment contaminated with Hazardous Substances during performance of the Services which cannot be reasonably decontaminated shall become the property and responsibility of the CLIENT, for which CLIENT shall pay PATRICK fair market value. SECTION 5- DISCOVERY OF UNANTICIPATED CONDITIONS. Discovery of unanticipated Hazardous Substances, underground obstructions, underground utilities or other latent obstructions to the performance of the Services shall constitute a changed condition mandating termination of the Services unless PATRICK and CLIENT are able to negotiate equitable adjustments to the scope of services, PATRICK's compensation Patrick Engineering Inc. Partnering to Build Better Infrastructure 022806r5 Page 5 of 6 PATRICK ENGINEERING INC. CLIENT PROJECT AGREEMENT FOR PROFESSIONAL SERVICES INCLUDING THE STANDARD ADDENDUM FOR ENVIRONMENTAL AND /OR GEOTECHNICAL SERVICES and /or the time for performance. PATRICK will promptly notify CLIENT if such conditions are encountered. SECTION 6 -NO GUARANTEE. Because geologic and soil formations are inherently random, variable, and indeterminate in nature, PATRICK's opinions (including opinions regarding potential clean -up costs or quantity estimates) are not guaranteed to be a representation of actual site conditions, the extent or quantity of contamination, or costs, which are also subject to change with time as a result of natural or man -made processes. SECTION 7- ENVIRONMENTAL INDEMNIFICATION. Without limiting in any way CLIENT's indemnity obligation set forth in the Agreement, CLIENT further agrees that, to the fullest extent permitted by law, CLIENT shall indemnify, defend and hold PATRICK, its employees, agents and subcontractors harmless from and against all demands, claims, suits, liabilities and costs including reasonable attorneys fees and costs of litigation ( "Claims ") caused by or resulting from (a) CLIENT's violation of any federal, state or local statute, regulation or ordinance relating to the management or disposal of Hazardous Substances, (b) CLIENT's undertaking of or arrangement for the handling, removal, treatment, storage, transportation or disposal of Hazardous Substances; or (c) the presence, discharge, release, or escape of Hazardous Substances at, on, under or from any site at which the Services are performed, except to the extent that such Claims are shown by final judgment to have been caused by the negligence or willful misconduct of PATRICK, its employees, agents or subcontractors. 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