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O-31-10 Ordinance Replacing chapter 2.68: LEMAVILLAGE OF LEMONT ORDINANCE 6.3) - 10 ORDINANCE REPEALING CHAPTER 2.68 OF THE LEMONT MUNICIPAL CODE IN ITS ENTIRETY AND REPLACING IT WITH CHAPTER 2.68 ENTITLED: LEMONT EMERGENCY MANAGEMENT AGENCY ADOPTED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT This 24th day of May , 2010 Published in pamphlet form by authority of the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois this 24th day of May , 2010 ORDINANCE NO. 0 31- 1'0 ORDINANCE REPEALING CHAPTER 2.68 OF THE LEMONT MUNICIPAL CODE IN ITS ENTIRETY AND REPLACING IT WITH CHAPTER 2.68 ENTITLED: LEMONT EMERGENCY MANAGEMENT AGENCY BE IT ORDAINED by the President and Board of Trustees of the Village of Lemont that the Lemont Municipal Code is hereby amended as follows: 1. Chapter 2.68 of the Lemont Municipal Code: Civil Emergencies and Emergency Management Agency is hereby repealed in its entirety. 2. Chapter 2.68 is hereby replaced with the text set forth herein and made a part hereof entitled: Lemont Emergency Management Agency Ordinance. 3. This Ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. 4. All ordinances or parts of ordinances in conflict herewith shall be and the same are hereby repealed. 5. The Village Clerk of the Village of Lemont shall certify to the adoption of this Ordinance and cause the same to be published in pamphlet form. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DU PAGE, ILLINOIS, on this 24th day of May , 2010. Debby Blatzer Paul Chialdikas Clifford Miklos Rick Sniegowski Ronald Stapleton Jeanette Virgilio Attest: go0664.tx_. AYES NAYS PASSED ABSENT v CHARLENE SMOLLEN, Village Clerk `K. REAVES, Vi* lage President LEMONT EMERGENCY MANAGEMENT AGENCY ORDINANCE Section I: Establishment Section II: Emergency Management Agency Functions Section III: EMA Coordinator Section IV: Incident Management Team Section V: Service as Mobile Support Team Section VI: Agreements with Other Political Subdivisions Section VII: Emergency Action Section VIII: Compensation Section IX: Reimbursement by State Section X: Purchases and Expenditures Section XI: Oath Section XII: EMA Office and Emergency Operation Center Section XIII: Appropriation — Levy of Taxes Section XIV: Continuity of Government Be it ordained by the President and Board of Trustees of the Village of Lemont, County of Cook, State of Illinois; SECTION I — ESTABLISHMENT There is hereby created the Lemont Emergency Management Agency to prepare, respond, mitigate, and recover and to alleviate injury or damage resulting from disaster caused by enemy attack, sabotage or other hostile action, or from natural or manmade disaster, in accordance with the Illinois Emergency Management Agency Act 20/ILCS3305 et. seq. as amended on June 25, 2002, Illinois Emergency Management Agency Administrative Code — effective February 26, 2002 and Village Ordinance. The Village of Lemont will adopt into the Village's Emergency Operation Plan any Homeland Security Presidential Directive, State, and Federal regulations from Illinois Emergency Management Agency or the Federal Emergency Management Agency. This Emergency Management Agency (EMA) shall consist of the Emergency Management Agency (EMA) Coordinator, Incident Management Team, and such additional members as may be selected by the EMA Coordinator. SECTION II — EMERGENCY MANAGEMENT AGENCY FUNCTIONS The Lemont Emergency Management Agency shall perform state and federal emergency management principles within the Village of Lemont, as shall be prescribed in and by the Lemont Emergency Operation Plan. The agency will also carry out plans and programs prepared by the EMA Coordinator and such orders, rules, and regulations as may be promulgated by the Mayor and Village Administrator. In addition shall perform such duties outside the corporate limits of the village, as may be required pursuant to any mutual aid agreement with any other political subdivision, municipality, or quasi - municipality entered into as provided for in the Illinois Emergency Management Agency Act and Illinois Emergency Management Agency Administrative Code. SCTION III — EMA COORDINATOR The EMA Coordinator of the Lemont Emergency Management Agency shall be appointed by the Village President with the consent of Village Board. The EMA Coordinator serves as key leader in planning, coordinator of operations, village liaison to build the emergency management program and coordinating all aspects of mitigation, preparedness, and response and recovery capabilities. The EMA Coordinator has the responsibility for coordinating all the components of the emergency management program in our Village. These components consist of Emergency Operation Center, Incident Management Team, police, fire, emergency medical services, public works, volunteers, other village's, county, state, and federal departments /agencies contributing to the management of an emergency /disaster in the Village of Lemont. The organization and evaluation of these components of the Village's Emergency Operation Plan is the responsibilities of the EMA Coordinator. The management of resources and establishment of response and recovery strategies during periods of major emergency and disaster require careful coordination and direction. To ensure this coordinated effort, an Incident Management Team headed by the Village Administrator shall be established and consist of Village Officials and department/agencies heads. The EMA Coordinator has the responsibility for development and coordinates the implementation of a comprehensive strategy for emergency management for the protection of Lemont from terrorist threats, attacks, natural or man -made disasters. The EMA Coordinator shall perform the functions necessary to carry out this mission, including the functions specified in Village, County, State and Federal policies and law. The EMA Coordinator has the responsibility for the support the development and coordinates the implementation of a comprehensive Homeland Security Program for the protection of Lemont from terrorist threats and attacks. The EMA Coordinator shall perform the functions necessary to carry out this miss ion as directed by the Chief of Police. SECTION IV - INCIDENT MANAGEMENT TEAM The Incident Management Team (IMT) is a key component in the Village's Emergency Management System. The team has many functions in the preparedness, response, recovery, and mitigation of the Village's Emergency Management Program. The team members are made up of the Village Administrator, EMA Coordinator, Department Heads and the Lemont Fire Protection District Chief. The IMT will define the institutional requirements of the Village's inter jurisdictional coordination of NIMS preparedness, response, recovery, and mitigation requirements. The IMT establishes and maintain the following multi- agency coordination mechanisms. Preparedness Each member will assist in the development and reviewing of the Emergency Operation Plan, Guidelines for EOC operations and Public Information Preparedness Guidelines. Each Department Head will develop and review all Standard Operating Procedures /Standard Operating Guidelines for their department/agency. Each Department Head, EMA Coordinator will develop SOPs and exercises with Private and Public Organizations, other Local, County, State and Federal Agencies to ensure that the Village's Incident Command System is integrated and interoperable across jurisdictional lines. The IMT will define the institutional preparedness of the Village's inter jurisdictional coordination of NIMS preparedness requirements. The IMT establishes and maintains the following multi- agency coordination mechanisms: a) Village's EOC will coordinate between all local, County, State, and Federal Emergency Operation Centers (EOCs). b) Review mutual -aid agreements c) Has an Incident Information System for the public. d) Has a nongovernmental organization and private - sector outreach program. e) The Village PIO has a public awareness and information system. 1) Police Chief and the EMA Coordinator have mechanisms to deal with information and operations security. g) The IMT will validate, integrate, and prioritize the operational needs of NIMS in the Village. The IMT has adopted relevant NIMS standards, guidelines, processes, and protocols in the following areas: a) Planning b) Training c) Equipment d) Follow IEMA Administration Code for Exercise Requirements e) Follow IEMA Administration Code for Evaluation Requirements 1) Take corrective actions g) Take mitigation actions h) Will coordinate training classes and/or exercises with the EMA Coordinator for their department in NIMS, the EOP, guidelines, and their SOPs /SOGs i) The Village's EOP, this Guidelines and each department SOGs describe how personnel, equipment, and other governmental and nongovernmental resources will be used j) Policymaking. Response: The IMT establishes and maintains the following multi- agency response coordination mechanisms: a) Review and approve the Village Action Plan. b) Support Incident Command in requests or assignment from their department during the next operation period. c) Monitor department manpower and equipment during emergency operations. Recovery: The IMT establishes and maintains the following multi- agency recovery coordination mechanisms: a) Review and approve the Village Recovery Action Plan. b) Support Area Command in requests or assignment from their department during the next recovery operation period. c) Monitor department manpower and equipment during recovery operations. Mitigation The IMT establishes and maintains the following multi - agency mitigation coordination mechanisms: a) Support mitigation efforts that try to eliminate or reduce the impact of hazards, which exist within the Village of Lemont and are a threat to life and property. b) Assist in the development and reviewing with the EMA Coordinator in the village's mitigation efforts. Incident Management Team The Lemont Incident Management Team is comprised of the following village departments and/or agency heads: 1. Village President 2. Village Administrator 3. EMA Coordinator 4. Lemont Fire protection Chief 5. Police Chief 6. Director of 911 Communication Center 7. Director of Public Works 8. Assistant Village Administrator (Public Information Officer) 9. Village Attorney 10. Treasure 11. Building Commissioner 12. Director of Planning and Economic Development SECTION V - SERVICE AS MOBILE SUPPORT TEAM All or any members of the Lemont Emergency Management Agency may be designated as members of a State mobile support team, created by the Director of the Illinois Emergency Management Agency as provided by Illinois Emergency Management Agency Act and Illinois Emergency Management Agency Administrative Code. The leader of Village's mobile support team shall be designated by the EMA Coordinator. Any member of a mobile support team who is a village employee or Village of Lemont volunteer while serving on call to duty by the Governor, or the State Director of the Illinois Emergency Management Agency shall receive the reasonable compensation and have the powers, duties, rights and immunities incident to such employment or office. Any such member who is not a paid officer or employee of the city, while so serving, shall receive from the state reasonable compensation as provided by Illinois Emergency Management Agency Act and Illinois Emergency Management Agency Administrative Code. SECTION VI - AGREEMENTS WITH OTHER POLITICAL SUBDIVISIONS The EMA Coordinator and with the help of the Incident Management Team may negotiate mutual aid agreements with other governmental department or agencies, but no such agreement shall be effective until it has been approved by the Village President, Village Administrator, Village Attorney and Village Board. SECTION VII - EMERGENCY ACTION If a disaster /emergency exists in the Village of Lemont resulting from enemy sabotage or other hostile action, from man -made or natural disaster or any Illinois Homeland Security Advisory System notification, the Incident Management Team will coordinate the village's response effort from the Emergency Operation Center in accordance with the Lemont Emergency Operation Plan and the Nation Incident Management System. SECTION VIII — COMPENSATION Members of the Emergency Management Agency who are paid employees or officers of the village, if called for training by the State Director of the Illinois Emergency Management Agency, shall receive for the time spent in such training the same rate of pay as is attached to the position held; members who are not such village employees or officers shall receive for such training time such compensation as may be established by the Village Board. SECTION IX - REIMBURSEMENT BY STATE The Treasure may receive and allocate to the appropriate fund any reimbursement by the state to the village for expenses incident to training members of the Lemont Emergency Management Agency as prescribed by the State Director of the Illinois Emergency Management Agency. This also includes compensation for services and expenses of members of a mobile support team while serving outside the village in response to a call by the Governor or State Director of the Illinois Emergency Management Agency, as provided by law, and any other reimbursement made by the state incident to the Lemont Emergency Management Agency activities as provided by law. SECTION X - PURCHASES AND EXPENDITURES The Village President or Village Administrator may, on recommendation of the EMA Coordinator and Police Chief authorize any purchase of contracts under State of Illinois Law necessary to place the Village in a position to combat effectively any disaster resulting from the explosion of any nuclear or other bomb or missile, and to protect the public health arid safety, protect property, and provide emergency assistance to victims in the case of such disaster, or from man -made or natural disaster. In the event of emergency /disaster, the EMA Coordinator is authorized, on behalf of the Treasure, to procure such services, supplies, equipment or material as may be necessary for such purposes, in view of the exigency without regard to the statutory procedures or formalities normally prescribed by law pertaining to Village contracts or obligations, as authorized by the "Illinois Emergency Services and Disaster Act of 1975." SECTION XI — OATH Every person appointed to serve in any capacity in the Lemont Emergency Management Agency organization shall, before entering upon his duties, subscribe to the following oath, which shall be filed with the Coordinator: "I, , do solemnly swear (or affirm) that I will support and defend and bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of Illinois, and the territory, institutions, and facilities thereof, both public and private, against all enemies, foreign and domestic; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. And I do further swear (or affirm) that I do not advocate, nor am I nor have I been a member of any political party or organization that advocates the overthrow of the Government of the United States or of this State by force or violence; and that during such time as I am affiliated with the Village of Lemont EMA organization, I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence." SECTION XII — EMA OFFICE AND EMERGENCY OPERATION CENTER The Village President and/or the Village Administrator are authorized to designate space in the Lemont Police Department Headquarters, or elsewhere, as may be provided by the Village Board for the Emergency Management Agency as its office and Emergency Operation Center. SECTION XIII: APPROPRIATION - LEVY OF TAXES The Village President may make an appropriation for EMA purposes in the manner provided by law, and may levy in addition for EMA purposes only, a tax not to exceed five (5) cents per one hundred ($100) dollars of the assessed value of all taxable property in addition to all other taxes, as provided by the "Illinois Emergency Services and Disaster Act of 1975;" however, that amount collectable under such levy shall in no event: exceed .25 cents per capita. The Village Clerk of the Village of Lemont shall certify to the adoption of this Ordinance and cause the same to be published in pamphlet form and this Ordinance shall take effect ten (10) days after approval has been so certified. SECTION XIV: CONTINUITY OF GOVERNMENT Elected Officials The Emergency Interim Successor provisions have been developed in accordance with the provisions of 5 ILCS 275/7 and the Lemont Municipal Code Chapter 204, section 2.04: 1. Village President 2. 1St Senior Trustee 3. 2nd Senior Trustee 4. 3rd Senior Trustee 5. 4th Senior Trustee 6. 5th Senior Trustee 7. 6th Senior Trustee Village Clerk: 1. Village Clerk 2. Deputy Village Clerk Department Heads Continuity of Government (COG) succession plans and delegations of authority are a key element of Village of Lemont Continuity of Government Plan. This plan establishes orders of succession to all key department head positions. The orders of succession must be of sufficient depth to ensure your jurisdiction's ability to perform essential functions of government through any emergency. Each department will have a Continuity of Government Plan. The following assign successors and delegates to the Village Administrator Office established to perform essential functions to ensure that the Village of Lemont has duly constituted leadership for day -to -day, emergency and special events operations: 1. Village Administrator 2. Assistant Village Administrator 3. Police Chief 4. Community Development Director 5. Public Works Director 6. EMA Director PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE