R-89-26 Authorizing a Professional Engineering Services Agreement with H.W. Lochner, Inc. for the Walker Road Extension / Rail Safety Improvement Project1 \ 3 9 t z�
418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: George Schafer, Administration
THROUGH:
SUBJECT: A Resolution Authorizing a Professional Engineering Services Agreement
with H.W. Lochner, Inc. for the Walker Road Extension / Rail Safety
Improvement Project
DATE: October 26, 2026
SUMMARY/BACKGROUND
The Village of Lemont has been working toward the extension of Walker Road and
improvements to railroad crossing safety for several years. The project is intended to improve
access to existing and future commercial development while addressing safety concerns
associated with the existing private at -grade railroad crossings at Boyer Street and McGuire
Parkway.
On July 27, 2020, the Village Board approved Resolution R-31-20, authorizing a Phase
Engineering Agreement with Knight Engineering and Architects, Inc. The initial engineering
work included preliminary studies, environmental assessments, and evaluation of alternatives
for extending Walker Road across the Canadian National Railroad corridor.
Although preliminary engineering activities were initiated, the project experienced delays
related to agency coordination, project development requirements, and funding
considerations. During this period, the Village continued to pursue additional funding
opportunities to advance the project.
On February 18, 2026, the Village was awarded a $500,000 grant through the Federal
Railroad Administration's (FRA) Consolidated Rail Infrastructure and Safety Improvements
(CRISI) Program. The grant, along with the Village's required matching contribution, will
support continued project planning, environmental review, and preliminary engineering
activities.
In May 2025, the Village issued a Request for Proposals for planning and design engineering
services. Following a qualifications -based selection process, H.W. Lochner, Inc. was identified
as the highest -rated firm.
The proposed professional engineering services agreement identifies the following tasks:
1. Task 1 — Project Administration and Management: Project administration and
coordination with federal, state, and local agencies, railroad representatives, and other
stakeholders.
2. Task 2 — Project Planning: Evaluation of existing conditions, traffic and railroad
operations, development and analysis of improvement alternatives, and preparation of a
project planning package.
3. Task 3 — Environmental Review: Completion of environmental studies and
documentation required under the National Environmental Policy Act (NEPA), including
coordination with the FRA and other regulatory agencies.
4. Task 4 — Preliminary Engineering: Development of preliminary engineering plans for
the preferred improvement alternative, including roadway and railroad crossing design
considerations, drainage evaluations, and preliminary construction cost estimates.
5. Task 5 — Quality Assurance/Quality Control (QA/QC): Quality assurance and quality
control reviews of project deliverables to ensure compliance with applicable engineering
standards and project requirements.
The FRA approved the project's Project Management Plan on September 21, 2026, allowing
the Village to proceed with the next phase of project activities.
The proposed agreement with H.W. Lochner, Inc. is for an amount not to exceed $435,000 for
Tasks 1 through 3, with quality assurance and quality control activities incorporated throughout
the project. Task 4, Preliminary Engineering, will be addressed through a future supplemental
agreement once the preferred improvement alternative has been identified and the scope of
engineering services finalized. The total project expenditures are anticipated to remain within
the approved grant project budget of $625,000.
The current FRA CRISI grant performance period extends through October 31, 2027. The
Village also anticipates utilizing future Surface Transportation Program (STP) funding to
continue engineering activities beyond the CRISI-funded phase.
Approval of the proposed agreement will allow the Village to advance the project, utilize
available federal grant funding, and continue working toward a long-term solution to improve
railroad crossing safety and roadway connectivity.
The total project budget is $625,000, consisting of $500,000 in federal funding through the
FRA CRISI Program and a $125,000 Village matching contribution.
The proposed professional engineering services agreement with H.W. Lochner, Inc. is for an
amount not to exceed $435,000 for Tasks 1 through 3, including associated quality assurance
and quality control activities.
Task 4, Preliminary Engineering, will be addressed through a future supplemental agreement
once the preferred improvement alternative has been identified and the scope of services
finalized. The remaining project budget of $190,000 is available for this phase, with total
project expenditures anticipated to remain within the $625,000 grant project budget.
ANALYSIS
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Staff recommends approval of the attached Resolution and agreement
BOARD ACTION REQUESTED
Motion to approve Resolution
ATTACHMENTS
Resolution Authorizing HW Lochner for Walker extension.pdf
WalkerRd_Proposal HW Lochner.pdf
VILLAGE OF LEMONT
RESOLUTION NO. g 5q'-ZP
A Resolution Authorizing a Professional Engineering Services Agreement with H.W.
Lochner, Inc. for the Walker Road Extension / Rail Safety Improvement Project
ADOPTED BY THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT THIS
26th DAY OF OCTOBER 2026
Published in pamphlet form by authority of the
President and Board of Trustees of the Village of
Lemont, Counties of Cook, Will and DuPage, Illinois on
this 26th day of October 2026
\ r
RESOLUTION NO.
A Resolution Authorizing a Professional Engineering Services Agreement with H.W.
Lochner, Inc. for the Walker Road Extension / Rail Safety Improvement Project
WHEREAS, the Village of Lemont (the "Village") is an Illinois municipal corporation organized
and operating under the laws of the State of Illinois; and
WHEREAS, the Village has identified the Walker Road Extension / Rail Safety Improvement
Project (the "Project") as an important infrastructure improvement intended to enhance roadway
connectivity, improve access to existing and future commercial development, and address safety
concerns associated with the existing private at -grade railroad crossings at Boyer Street and
McGuire Parkway; and
WHEREAS, the total grant project budget is $625,000, consisting of $500,000 in federal grant
funding and a required Village matching contribution of $125,000; and
WHEREAS, the Village issued a Request for Proposals for professional planning and design
engineering services, and following a qualifications -based selection process, H.W. Lochner, Inc. was
identified as the highest -rated firm; and
WHEREAS, H.W. Lochner, Inc. has submitted a Professional Engineering Services Agreement for
the Project, which identifies project administration and management, project planning,
environmental review, preliminary engineering, and quality assurance/quality control services; and
WHEREAS, the proposed agreement establishes compensation in an amount not to exceed $435,000
for Tasks 1 through 3, including associated quality assurance and quality control activities; and
WHEREAS, Task 4, Preliminary Engineering, will be further defined following identification of the
preferred improvement alternative and will be subject to a future supplemental agreement and
separate authorization, with total planned project expenditures remaining within the $625,000 grant
project budget; and
WHEREAS, the President and Board of Trustees have determined that approval of the proposed
Professional Engineering Services Agreement with H.W. Lochner, Inc. is in the best interests of the
Village and will further the Village's efforts to improve transportation infrastructure and railroad
crossing safety.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF LEMONT, COOK, DUPAGE, AND WILL COUNTIES,
ILLINOIS, AS FOLLOWS:
SECTION 1: RECITALS
The foregoing recitals are hereby incorporated into this Resolution as if fully set forth herein.
SECTION 2: APPROVAL OF AGREEMENT
The President and Board of Trustees hereby approve the Professional Engineering Services
Agreement between the Village of Lemont and H.W. Lochner, Inc. for the Walker Road Extension /
Rail Safety Improvement Project, substantially in the form attached hereto as Exhibit A, in an
amount not to exceed Four Hundred Thirty -Five Thousand Dollars ($435,000).
SECTION 3: AUTHORIZATION TO EXECUTE
The Village President or his designee is hereby authorized and directed to execute and attest,
respectively, the Professional Engineering Services Agreement with H.W. Lochner, Inc., together
with any documents necessary to effectuate the intent of this Resolution, subject to review and
approval as to form by the Village Attorney.
SECTION 4: SUPPLEMENTAL ENGINEERING SERVICES
The professional engineering services authorized under this Resolution are limited to the current
agreement amount of $435,000. Additional services associated with Task 4, Preliminary
Engineering, shall be subject to a future supplemental agreement and approval by the President and
Board of Trustees. No additional compensation beyond the amount authorized herein shall be
incurred without the required approval.
SECTION 5: EFFECTIVE DATE
This Resolution shall be in frill force and effect immediately upon its passage and approval as
provided by law.
ADOPTED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS on this
26th DAY OF OCTOBER 2026.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN:
Samuel J. Forzley
V
Janelle Kittridge�
Ken McClafferty
V
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
Attest:
Charlene M. Srof enj Village Clerk
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7
4
John Egofske, i lage President
EXHIBIT A
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CONSULTANT AGREEMENT
Owner: Village of Lemont, Illinois
Client: Village of Lemont
Consultant: H.W. Lochner, Inc. ("Lochner")
225 W. Washington St.
Chicago, IL 60606
Date: May 27th, 2026
Project: Walker Road Rail Safety Improvement Project
Lochner and the Client (collectively, the "Parties" and individually, a "Party") agree as follows
1. Agreement. This Agreement is a contract between Lochner and the Client for Lochner to
perform consulting, engineering, and/or design services on the Project.
2. Lochner. Lochner is the Client's Consultant for the services listed in this Agreement which
Lochner is contracting to provide for the Project, and Lochner shall facilitate the exchange of
information between or among Lochner and the Client, Lochner and other consultants retained by
the Client, and Lochner and other consultants that Lochner may have retained for the Project. All
communications between Lochner and the Client shall be through Lochner unless the Client
authorizes otherwise.
Lochner represents that it is a properly licensed engineering firm and is registered to practice its
profession and to conduct business in the State of Illinois.
3. Scope of Services. Lochner shall perform the services set forth in Attachment A Scope of
Work/Services, as awarded herein (the "Services").
4. Compensation. Client shall compensate Engineer for professional services rendered under
this Agreement on a direct labor multiplier basis. Engineer's fee shall be calculated by multiplying the
Direct Labor Cost by the agreed -upon Multiplier, as set forth herein. For purposes of this Agreement,
"Direct Labor Cost" means the actual hourly wages or salaries paid to Engineer's personnel for time
directly devoted to the performance of services under this Agreement, exclusive of bonuses,
overtime premiums (unless expressly authorized in writing by Client), employer -paid taxes,
insurance, retirement contributions, and other fringe benefits. "Multiplier" means a factor of [3.01,
which is applied to the Direct Labor Cost to account for overhead, general and administrative
expenses, and profit.
Reimbursable Expenses - In addition to the fee described above, Client shall reimburse Engineer for
Reimbursable Expenses incurred in connection with the performance of services. "Reimbursable
Expenses" include, but are not limited to, the following: travel and subsistence costs; reproduction
and printing costs; postage, overnight delivery, and courier charges; permit and filing fees;
specialized software or equipment rental charges; fees of subconsultants and subcontractors; and
any other out-of-pocket expenditures approved in advance by Client.
Maximum Compensation - Total compensation under this Agreement shall not exceed $435,000
unless increased by written amendment executed by both parties.
cf- Lochner
5. Schedule. Lochner shall perform its Services within a timeframe mutually agreed to by
Lochner and the Client as specified in Attachment B.
Lochner shall strive to cooperate with and to coordinate its Services with the activities of all other
parties to the Project, including other consultants retained by the Client.
6. Additional Services. If the Client requests Lochner to perform services that Lochner believes
to be in addition to the Services specified in Section 3 of this Agreement, and for which Lochner
believes it is entitled to additional time or additional compensation, before commencing with any
Additional Services Lochner shall submit a written cost estimate and revised schedule in accordance
with Section 15 of this Agreement. Lochner shall not commence with any Additional Services without
written authorization by the Client.
7. Standard of Care. The standard of care applicable to Lochner's Scope of Services shall be
the degree of skill and care normally employed by professionals engaged to perform services similar
to the Services required herein at the same time and in the same geographic area as the
performance of Services hereunder and on projects similar in size and scope to the Project. In the
event a standard of care is prescribed by statute, such statutory formulation shall be the Standard of
Care.
8. Payment. Lochner shall send invoices to the Client at monthly intervals. Payment will be
made to Lochner for invoiced Services not more than thirty (30) days following submittal of invoice
to the Client.
9. Correction of Work. Lochner shall correct any Services that fail to conform to the Standard
of Care set forth in Section 7 of this Agreement at Lochner's own expense.
10. Termination. Lochner may terminate this Agreement upon five (5) days written notice if the
Client breaches any term of this Agreement. The Client may terminate this Agreement upon seven
(7) days written notice without cause for the Client's own convenience. If this Agreement is
terminated by Lochner for the Client's breach, the Client shall be liable to Lochner for all costs and
expenses that Lochner incurred prior to the termination as a result of the Client's breach. If this
Agreement is terminated by the Client for its convenience, Client shall be liable to Lochner for all
costs and expenses that Lochner incurred prior to the termination.
11. Insurance. Lochner will provide and maintain the following policies of insurance under the
terms and conditions set forth below:
1. Professional Liability Insurance retroactive to the date of commencement of Lochner's
services in relation to the Project with a per claim and aggregate limit in the amount of the greater of
$1.0 million. This policy shall be maintained in effect for a period of one (1) year after completion of
all Lochner's Services hereunder.
2. Commercial General Liability ("CGL") Insurance in the amount of $1.0 million per
occurrence, $1.0 million aggregate limit, and $1.0 million products and completed operations
aggregate limit. In addition to the coverage provided by the Commercial General Liability Insurance,
if not already included in such coverage, such insurance shall also provide coverage for personal
injury, bodily injury, property damage, products -completed operations (for a minimum of five (5) years
after completion of work) and broad form contractual liability.
3. Comprehensive Automobile Liability ("Auto") Insurance in the amount of $1.0 million
per occurrence, and $1.0 million aggregate limit. In addition to the coverage provided by the
Comprehensive Automobile Liability Insurance, if not already included in such coverage, such
insurance shall also provide coverage for personal injury, bodily injury and property damage arising
out of owned, hired, leased and non -owned vehicles, automobiles, trucks and trailers.
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4. Workmen's Compensation Insurance in the amount of the statutory maximum, if there is
one, and if there is no statutory maximum, in the amount of $1.0 million and Employer's Liability
Insurance of at least $1.0 million.
5. Umbrella Excess Liability Insurance in the minimum amount of $3.0 million each
occurrence, and $3.0 million aggregate limit. The Umbrella Excess Liability Insurance shall be
written on an umbrella excess basis over, and shall follow form to, the Commercial General Liability
Insurance policy, the Comprehensive Automobile Liability Insurance policy, and the Employer's
Liability Insurance policy. The Umbrella Excess Liability Insurance policy shall be endorsed to
provide defense coverage obligations.
Lochner will include coverage for its subcontractors in its policies or obtain from each subcontractor
equivalent insurance as required of Lochner hereunder. The provisions of Section 11 shall apply
equally to Lochner's subcontractors as they do to Lochner.
All insurance policies will be endorsed to provide that the insurance company will give the Client at
least thirty (30) days written notice of cancellation or material change prior to such cancellation or
modification.
Prior to commencement of Lochner's Scope of Services hereunder, Lochner shall provide the Client
with certificates of insurance evidencing the requirements set forth herein.
12. Indemnification. Lochner agrees to indemnify the Client and its officers, directors,
members, managers, employees and assigns (the "Indemnitees") from and against liability,
claims, damages, losses and expenses (including, but not limited to, reasonable attorneys' fees,
expert witness costs, other litigation costs, judgments, settlements and economic losses)
(collectively the "Losses" and individually, a "Loss") arising out of or resulting from negligent
performance of any Services or duties under this Agreement by Lochner, its subcontractors,
lower -subcontractors, or agents of any tier or their respective employees provided, however, that
in the event of a Loss arising out of damages to persons or property, the foregoing obligation (1)
shall not require Lochner to indemnify any Indemnitee for Losses other than to the extent caused
by the act, omission or default of Lochner, its contractors, subcontractors, lower -subcontractors,
materialmen, or agents of any tier or their respective employees, where such is prohibited by law,
and (2) shall not require Lochner to indemnify any Indemnitee for Losses caused in whole or in
part by any act, omission, or default of the Indemnitee, where such is prohibited by law. If the
obligation to indemnify set forth in this Section is broader than that allowed by applicable law, this
Section should be interpreted as providing the broadest indemnification obligation permitted and
should be limited only to the extent necessary to comply with that law.
Lochner shall reimburse the Client for its reasonable attorneys' fees, expert witness costs and
other litigation costs to enforce Section 12 and shall survive the termination or full performance of
this Agreement by either or both Lochner and/or the Client. Section 12 is to be read separately
and independently of Section 11 and the additional insured obligations therein contained.
13. Waiver of Immunity. In claims against any person or entity indemnified under Section 12 by
an employee of Lochner, a subcontractor, anyone directly or indirectly employed by them or anyone
for whose acts they may be liable (a "Claimant"), the indemnification obligation under Section 12
shall not be limited by a limitation on amount or type of damages, compensation or benefits payable
by or for the Claimant's employer under workers' compensation acts, disability benefit acts or other
employee benefit acts.
14. Ownership of Documents. If the Agreement requires that any of the Client's documents,
drawings, plans, specifications, or other work product are, or shall become, the property of another
person, Lochner shall, at the Client's request, assign all rights of ownership of any like document
prepared by Lochner to the same person.
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(fp- Lochner
15. Changes. Client may, by written direction only, make changes, revisions, additions, or
deletions (collectively called "changes") to this Agreement. Any claim by Lochner for an adjustment
under this paragraph must be asserted in writing fully supported by factual documentation to the
Client, within fifteen (15) calendar days from the date of receipt by Lochner of the written change
order from the Client, or within such extension of this period as Client, in its sole discretion, may grant
in writing at Lochner's request prior to expiration of said period.
Claims arising under this Agreement shall be decided in the state or federal courts located in Illinois.
16. Confidentiality. Lochner acknowledges, that as part of Lochner's relationship with the Client,
it will have access to information that is not publicly available ("Confidential Information"). Lochner
agrees that it will maintain strict confidentiality with respect to such Confidential Information and will
not, directly, or indirectly, disseminate it or use it for any purpose unrelated to Lochner's obligations
under this Agreement. Lochner shall not, without the prior written consent of the Client, make any
public statement, announcement or release concerning the Project or the Confidential Information to
trade publications, the press, or any other individual, corporation, partnership, or entity except as
may be necessary to comply with the requirements of any applicable law, governmental order or
regulation. In the event Lochner believes it is required to disclose any Confidential Information in
order to comply with any applicable law, governmental order or regulation, Lochner shall promptly
notify the Client of same with sufficient time to allow the Client to object or otherwise take actions to
prevent the disclosure of such Confidential Information.
17. Quality Control/Quality Assurance. Lochner shall perform Quality Control/Quality
Assurance (QC/QA) commensurate with the Standard of Care throughout the provision of all
Services by Lochner pursuant to the terms of this Agreement.
18. Miscellaneous Provisions.
1. Assignment. Lochner shall not assign this Agreement or the benefits arising therefrom
without the prior written consent of the Client.
2. Integration. This Agreement represents the entire and integrated Agreement between
Lochner and the Client and supersedes all prior negotiations, representations or agreements, either
written or oral.
3. Third Parties. There are no third -party beneficiaries to this Agreement other than as
expressly indicated in Section 11 (Insurance) and Section 12 (Indemnification).
4. Invalidity. In the event any provision or part of a provision of this Agreement is found
invalid by a tribunal of competent jurisdiction, (i) the other provisions or parts of the provision of this
Agreement shall remain in full force and effect notwithstanding such finding, and (ii) the Agreement
shall be interpreted to, as closely as possible, effectuate the purpose the original Agreement
language.
5. Mutually Negotiated. The Parties acknowledge that the terms and conditions of this
Agreement have been the subject of mutual negotiation, and that this Agreement shall be construed
as if drafted jointly by the Parties and no presumption or burden of proof shall arise favoring or
disfavoring any Party by virtue of the authorship of any provision of this Agreement.
6. Survival. Notwithstanding anything herein to the contrary, the provisions of this Agreement
providing for limitation of or protection against liabilities between the Parties, shall survive termination
of the Agreement and/or completion of the Services hereunder.
7. Limitation of Liability. Lochner's liability for any claim or breach of Standard of Care shall
be limited to the amount of its Compensation as defined in Section 4.
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cf— Lochner
8. Notices. Unless otherwise provided herein, all notices, requests, consents, approvals,
demands and other communications to be given hereunder shall be in writing and shall be deemed
given upon (a) the date of delivery when hand delivered to the respective Parties as set forth below,
or (b) actual receipt as evidenced by proof of delivery by a national courier service or the United
States Postal Service, addressed to the respective Parties at the following addresses:
Notice to Lochner:
Jason Moller
Project Principal
H. W. Lochner, Inc.
225 W. Washinton St.
12t" Floor
Chicago, Illinois 60606
Notice to Client:
Mr. George Schafer
Village Administrator
Village of Lemont, IL
418 Main Street, Lemont, IL 60439
9. Mutual Waiver of Consequential Damages. In no event shall either Party, their members,
managers, affiliates, officers, directors, employees, agents, or shareholders be liable to the other
Party for any special, incidental or consequential damages, direct or indirect, including, but not limited
to, lost revenue, lost profits, financing costs, overhead, penalties, fines, liquidated damages and lost
opportunities, whether incurred by a Party or by third parties to that Party may be liable, whether
sounding in breach of contract, warranty, tort (including negligence), strict or statutory liability or
otherwise, arising from or relating to the Services under this Agreement.
10. Electronically Produced Documents. Electronically produced documents will be
submitted in data files compatible with AutoCAD Release 2020. Lochner makes no warranty as to
the compatibility of the data files beyond the above specified hardware and release or version of the
stated software.
Because data stored on electronic media can deteriorate undetected or be modified without
Lochner's knowledge, the electronic data files submitted to the Sponsor or other Agencies will have
an acceptance period of thirty (30) days. If during that period the Sponsor or other Agencies find any
errors or omissions in the files, Lochner will correct the errors or omissions as a part of the basic
Agreement. Lochner will not be responsible for maintaining copies of the submitted electronic data
files after the acceptance period.
11. Engineer's Opinion of Probable Project Cost and Construction Cost. Since Lochner
has no control over the cost of labor, materials, equipment or services furnished by others, or over
the Contractor(s) methods of determining prices, or over competitive bidding or market conditions,
Lochner's opinions of probable Project Cost and Construction Cost provided for herein are to be
made on the basis of Lochner's experience and qualifications and represent its best judgment as an
experienced and qualified professional engineer, familiar with the construction industry; but Lochner
cannot and does not guarantee that proposals, bids or actual Project or Construction Cost will not
vary from opinions of probable cost prepared by Lochner. However, Lochner represents that it will
use reasonable engineering care and judgment commonly exercised by an engineer in the same or
similar circumstances in making and transmitting such cost estimates to the Client.
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12. Force Majeure. Any delay or failure of Lochner in the performance of its required
obligations hereunder shall be excused if and to the extent caused by acts of God, war, riot, strike,
fire, storm, flood, windstorm, discovery or uncovering of hazardous or toxic materials or causes
beyond the reasonable control of Lochner, provided that prompt written notice of such delay or
suspension be given by Lochner to the Client. Upon receipt of said notice, if necessary, the time for
performing shall be extended for a period of time reasonably necessary to overcome the effect of
such delays and Lochner shall be reimbursed for the cost of such delays.
13. Client's Responsibilities.
a. Arrange for access to and make all provisions for Lochner to enter upon public and
private property as required for it to perform his/her services.
b. Assist in approvals and permits from all governmental entities having jurisdiction over
the project and such approvals and consents from others as may be necessary for
completion of the project.
c. Designate in writing a person to act as Client representative with respect to the services
to be rendered under this Agreement. Such person shall have complete authority to
transmit instructions, receive information, and interpret and define Sponsor policies and
decisions.
d. Give prompt written notice to Lochner whenever Client observes or knows of any
development that affects the scope or timing of Lochner's services.
e. Pay publishing cost for advertisements of notices, public hearings, request for bids, and
other similar items. The Sponsor shall pay for all permits and licenses that may be
required by local, state or federal authorities; and shall secure the necessary land,
easements and rights -of -way required for the project.
f. Available information relating to environmental conditions at the property, including any
permits, clearances, investigations, and remediation required for federal, state, and
local agencies identified by environmental consultants for the Sponsor in currently
available reports.
H.W. LOCHNER, INC.
Jason A. Moller
ti
By:'
US Transportation
Title: —Planning Practice Leader
Date: 05-27-2026
Attachments
VILLAGE OF LEMONT
Title:
Date: 10 �� -lu
0
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Attachment A Scope of Work/Services
Attachment B Project Schedule
Attachment C Workhours
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Attachment A
Scope of Work/Services
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Scope of Work/Services
Project Overview
Lochner ("CONSULTANT') professional services will focus on a planning study and subsequent
preliminary engineering activities for a new Walker Road Extension that will study alternatives to
cross over or meet at grade the Heritage High -Speed Corridor, coupled with the removal of the existing
McGuire Parkway and Boyer Street private at -grade crossings. A proposed Project Action will be
identified based on the evaluations conducted and a full NEPA review will be carried out.
Following alternative review and NEPA approval, preliminary engineering for a preferred
alternative will be performed.
This project is partially funded through a Consolidated Rail Infrastructure and Safety Improvements
(CRISI) Program grant for the "Village of Lemont Rail Safety Improvement Project" (the Project). This is
a non -Major Project as that term is defined in FRA Guidance on Development and Implementation
of Railroad Capital Projects, January 11, 2023 (Railroad Capital Projects Guidance). Work under
this contract will be performed in general accordance with the USDOT Grant.
The Project is located in the Village of Lemont (Village) and Lemont Township, Illinois and will extend
Walker Road across Canadian National (IC) Heritage High-speed Corridor to provide safe access
to existing and proposed commercial development. Boyer Street and McGuire Parkway are identified
by DOT/AAR Crossing Numbers 289731 G and 309452U, respectively. Boyer Street is under the
jurisdiction of Lemont Township from Main Street to the rail crossing. McGuire Parkway is entirely a
private roadway. Both at grade rail crossings are private and under private agreement with Canadian
National (CN). Properties served by both Boyer Street and McGuire Parkway are private commercial
entities.
Table l - Existing At -Grade Crossing b�jorination
Infrastructure Owner
Rail Corridor
Milepost
U.S. DOT Crossing
Inventory Number
Roadway at the
crossing
Canadian National -
Heritage Corridor
23.50 (Boyer)
289731 G (Boyer)
Boyer Street &
North America [CN]
(HC)
23.40 (McGuire)
309452U (McGuire)
McGuire Parkway
Schedule for Services
CONSULTANT anticipates a scheduled duration for the project of 16 months from the milestone
approval of the Project Management Plan (PMP) (described in Task 1.3).
Table 2 - Project Deliverable Schedule (Tentative)
Deliverable
#
Deliverable
Estimated Completion Date
1
Approved Project Management Plan (PMP)
TBD (PMP Approval)
2
Project Planning Package
PMP Approval + 3 months
3
Final NEPA Documentation
PMP Approval + 10 months
4
Preliminary Engineering (PE) Design Set
TBD (pending Supplement Agreement)
5
Final Performance Report (by others)
TBD (pending Preliminary Engineering)
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Scope of Services
Task 1 — Project Administration, Coordination, and Final Performance Reporting
Subtask 1. 1: Project Administration
CONSULTANT will set up and administer the project. CONSULTANT will prepare
and submit invoices monthly. CONSULTANT's Project Manager and main point of
contact for the Village is Jake Nardulli.
Subtask 1.2: Agency and Stakeholder Coordination
CONSULTANT will coordinate with project stakeholders through meetings, emails, and
letters during delivery of the project.:
• Village of Lemont: kickoff meeting and milestone updates
• 2 Meetings (all virtual)
• Coordination correspondence
• IDNR — Environmental permitting and floodway
• 1 Meetings (virtual)
• Coordination correspondence
• USFWS
• 1 Meetings (virtual)
• Coordination correspondence
• USACE — Section 404
• 1 Meetings (virtual)
• Coordination correspondence
• MWRD — Impacts to stormwater and wastewater collection.
• 1 Meetings (all virtual)
• Coordination correspondence
• Illinois Commerce Commission (ICC)
• 2 Meetings (all virtual)
• Coordination correspondence
• Canadian National (CN)
• 1 Meetings (all virtual)
• Coordination correspondence
• Illinois Department of Transportation (IDOT) — Impacts to IDOT system
• 1 Meetings (all virtual)
• Coordination correspondence
• Metra — project impacts
• 2 Meetings (all virtual)
• Coordination correspondence
• Cook County — project impacts
• 1 Meetings (all virtual)
• Coordination correspondence
• Lemont Township — project impacts
• 1 Meetings (all virtual)
• Coordination correspondence
• FRA—technical reviews
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• 4 Meetings (all virtual)
• Technical review with FRA subject matter experts
• Village will address internal project status coordination with FRA and
submit quarterly progress and financial reports
Property Owners
• 4 Meetings (all virtual)
• Coordination correspondence
CONSULTANT will prepare meeting materials and create meeting minutes for all
meetings.
Subtask 1.3: Project Management Plan (PMP)
The Village has prepared a Project Management Plan (PMP) as required by the grant
pursuant to FRA guidance. This action is being completed outside of this scope of work
description. The PMP describes how the Project will be implemented and monitored to
ensure effective, efficient, and safe delivery of the Project on time and within budget. Work
on Task 2 (Project Planning) activities cannot commence until written approval of the PMP
(Deliverable #1). CONSULTANT also understands that the Village and their supporting
consultants will be responsible for the evolving document that is the PMP, and thus
CONSULTANT is not scoping services for any related activities.
Subtask 1.4: Final Performance Report
Final performance report to be completed by Village. Village will prepare and submit a Final
Performance Report as required by Section 7.2 of Attachment 1 of the Grant Agreement,
which will describe the cumulative activities of the Project, including a complete description
of the Project achievements with respect to the Project objectives and milestones. This is
the final task deliverable for the project.
Table 3 — Deliverable l and S Schedule
Deliverable
Deliverable
Estimated Completion Date
#
1
Approved Project Management Plan (PMP)
TBD (PMP Approval)
5
Final Performance Report
PMP Approval + 16 months
Task 2 — Project Planning
Work on Task 2 cannot commence until after written approval is received from the FRA
for the PMP from Task 1. CONSULTANT will conduct analyses, project planning
activities, and prepare a Project Planning package as defined below. CONSULTANT
will develop a project improvement scope that establishes the type and scope of capital
improvements that meet the goals and objectives. In general, project planning will
address development of a range of alternatives, study of reasonable alternatives,
provide a preliminary assessment of environmental impacts, documentation of
stakeholder input, tabulation of the decision -making process, and preparing
documentation in accordance with the National Environmental Policy Act (NEPA).
Subtask 2.1: Project Definition
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CONSULTANT will develop a summary written project definition including its relevance
in the transportation market(s) served — and the impact potential improvements may have
on the rail system and overall transportation network. This summary definition will be
included in the Project Planning package.
Subtask 2.2: Preliminary Purpose and Need Statement
CONSULTANT will develop, and submit to FRA for approval, a preliminary Purpose
and Need statement to serve as the foundation for Alternatives Analysis; the
preliminary Purpose and Need is for project planning and will be subject to agency
and public review and comment as part of the NEPA process. Purpose and Need
documentation will be included in the Project Planning package.
Subtask 2.3: Stakeholder Coordination Plan
A Stakeholder Coordination Plan will be prepared to identify key contacts within agencies,
civic and business groups, public officials, relevant interest groups, present and
potential riders/users, private service providers/shippers, other key stakeholder groups,
and the public. The Stakeholder Coordination Plan will also identify potential state,
local, and federal agencies that should be consulted with. The plan will identify
involvement activities linked to key milestones in the planning/conceptual engineering
and alternatives analysis process. CONSULTANT will prepare the Stakeholder
Coordination Plan and submit for review.
Subtask 2.4: Data Collection and Existing Conditions Assessment
Subtask 2.4.1: Data Collection and Review:
CONSULTANT will collect existing condition data for the project area. CONSULTANT will
review and organize available material sources and relevant background studies
performed by others prior to this scope of services, including:
Available data sources from publicly accessible sources or as provided by the Village:
• Topographic survey files and other project CADD reference files
• CN and Metra Schedule information
• CN and Metra maintenance schedules
• IDOT Crash Data
• CN and Metra Crash/Safety Data
• As Built plans — Rail and Roadway
• Zoning & Land Use Maps
• Property Development Plans
• Flood and Wetland mapping
• GIS data layers
• Utility Atlases
Prior technical study summary information:
• IDOT Phase I Kickoff Conference Report (09/03/2020)
IDOT ESR Submittal (09/16/2020)
• Wetland Delineation Report (10/22/2020)
• USACE Jurisdictional Determination (01/20/2021)
• PESA Response (01 /25/2021)
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• NRHP Site Information (04/29/2021)
• IDOT Historic Resource Review (05/03/2021)
• Walker Road Extension Draft Alternatives (012/31/2021)
• Walker Road Extension Grade Separation Alternative and Rendering
(01 /13/2021)
• Walker Road Extension At -Grade Alternatives (11/18/2021)
• Annexation Exhibit (10/23/2023)
CONSULTANT will perform the following field data collection exercises:
• CONSULTANT will perform one field visit to observe operations, note infrastructure
conditions, and photograph the project area.
• Traffic counts (5 locations) will be performed by CONSULTANT team utilizing
MioVision hardware and software for the collection effort in coordination with
Village of Lemont. Two (2) 24-hour counts will be conducted at the following
locations:
o Main Street and Walker Road
o Main Street and Boyer Street
o Main Street and McGuire Parkway
o Boyer Street at CN Rail Crossing
o McGuire Parkway at CN Rail Crossing
• CONSULTANT will perform a tree survey investigation, and species, size and
health for all the areas required. An exhibit of findings from this survey will conclude
the process.
CONSULTANT will not perform additional field surveys other than those indicated
above. Any surveys deemed necessary will be performed by others or will be included
in future supplemental agreements.
Subtask 2.4.2: Existing Condition Assessment:
Subtask 2.4.2.1 Existing Rail Infrastructure and Operations
CONSULTANT will assess the condition of current rail operations and
infrastructure and other conditions within the project area. This may include
information on the roadway crossing characteristics, train operations and safety,
the number of train tracks, train speed and train traffic through the railroad
crossing, maintenance activities, engineering/capacity constraints of the existing
facilities or infrastructure.
• Identification of any planned or programmed infrastructure improvements
within the project area.
• The safety of the rail/road grade crossings (potentially including crash history,
near misses, injuries, fatalities, or incidences of rail -related trespassing for
each railroad crossing, if such exists), and deficiencies that hinder achieving
a higher level of safety.
Subtask 2.4.2.2 Existing Road Infrastructure and Operations
• CONSULTANT will assess the pavement condition at the existing crossing
roadways, visually. Other attributes identified and analyzed will include the
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presence of geometric design exceptions, number of highway lanes, highway
posted speed, traffic flow characteristics, character of highway traffic through
the railroad crossing, types of traffic control devices (including protective devices),
land use, sight distance, topography, and distance to the next closest crossing.
• CONSULTANT's assessment will include identification of sidewalks, bicycle
lanes and public transit usage, as applicable.
• CONSULTANT will request and evaluate crash data within the project study area. Data
will be collected for the recent 5 years and will be requested through
applicable public agencies.
• CONSULTANT will analyze the existing traffic operations at the intersections
along Main Street at Walker Road, Boyer Street, and McGuire Parkway. The
capacity analysis will be performed using HCS or Synchro.
Subtask 2.5: Alternatives Development and Analysis
CONSULTANT will develop and document project alternatives based on the project's
purpose and need and complete an Alternatives Analysis as part of the pre -design
planning process. CONSULTANT will develop and analyze two (2) Build alternatives
as well as the No Build alternative.
• Subtask 2.5.1 Build Alternative Development
o Build Alternatives will be developed to a conceptual engineering level
of detail sufficient to identify necessary infrastructure improvements
and determine the concept -level (order of magnitude) cost estimates
for each alternative.
o Conceptual engineering will include developing design criteria, track
work concepts (as applicable), structural concepts and roadway
crossing concepts for grade separation or closure, track relocation,
installation of protective devices (signals, signs, other and measures
that improve safety), mobility enhancements, and technology
solutions, etc.
o Alternatives will be plotted to 11 x17 exhibit sheets.
• Subtask 2.5.2 Alternatives Analysis Memo
o Prior to commencing Alternative Analysis, CONSULTANT will develop
and submit to FRA, for approval, a memo documenting the
methodologies to be employed in carrying out Alternative Analysis.
Subtask 2.5.3 Technical Analysis of Alternatives
o The transportation technical Alternative Analysis will be completed for
each alternative. General considerations for the technical analysis
should include the following items listed below:
■ Traffic counts per day that use the roadway now versus the
traffic counts expected in the future, including any seasonal
variation in traffic counts. Include pedestrian and bicycle
counts if this applies. CONSULTANT will coordinate with the
Chicago Metropolitan Area Planning Organization (CMAP) for
forecast traffic data. CONSULTANT will make logical
N
cf— Lochner
assumptions to convert the AADT data to peak DHV
information for individual turning movements.
■ Determination of the operational performance including travel
delay for the peak demand for each railroad crossing. This
assessment will be conducted using SYNCHRO.
■ Frequency and duration of roadway blockage by trains
including sidewalks and bicycle lanes (as applicable) and
consider peak demand for train operations.
■ Discuss the direction the travel delays are occurring in
(northbound, southbound, westbound, and eastbound).
■ The character of the adjacent road network and whether the
railroad crossing creates access issues for the community, and
does this consider future development projections close to the
railroad crossing and any access issues for schools and/or
emergency facilities.
Subtask 2.5.4 Preliminary Environmental Screening
o CONSULTANT will prepare Preliminary Environmental Screening of the suite of
Alternatives in support of the Analysis process and to support future project
development. In doing so, CONSULTANT will perform a high-level qualitative
socioeconomic, cultural, human environment, and natural environmental
resource inventory and preliminary effects analysis. This preliminary
environmental assessment is not meant to take the place of full NEPA
documentation, but to serve as a precursor to more detailed studies and to
support decision -making in the Alternatives phase.
• Subtask 2.5.5 Order -of -Magnitude Cost Estimate
o CONSULTANT will complete an order -of -magnitude project cost estimate for the
project Alternatives. Select infrastructure items will be quantified with the
remainder calculated via assumptions and percentage allocations. Cost estimate
will be in tabular form.
Subtask 2.5.6 Alternative Evaluation Summary Table
o CONSULTANT will prepare an Alternative comparison matrix for the
purpose of summarizing the analysis and feedback collected in the
above scope of services. This matrix will serve as a tool for
stakeholder discussion and decision making.
Subtask 2.5.7 Stakeholder Coordination of Alternatives Development &
Analysis
o CONSULTANT will coordinate with key stakeholders during
development and analysis of the Build Alternatives in order to obtain
feedback for comparison and for the project record. Scope services
for these meetings are accounted for in Section 1.2.
Subtask 2.6: Proiect Planning Package
A Project Planning Package will be assembled for submittal to FRA for review and
approval.
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Table d — Deliverable 2 Schedule
Deliverable
Deliverable
Estimated Completion Date
2
Project Planning Package
PMP Approval + 3 months
Task 3 — Environmental Review with Supporting NEPA Document
CONSULTANT will not commence work on Task 3: Environmental Review with
Supporting NEPA Document until FRA has approved the PIMP deliverable described
in Task 1: Project Administration and Management, accepted the Project Planning
Package described in Task 2: Project Planning, and is provided with written
notification to proceed.
CONSULTANT will conduct an environmental review and prepare the environmental
documentation for the Project action to comply with the National Environmental Policy
Act (NEPA) (42 U.S.C. § 4321 et seq.), Section 106 of the National Historic
Preservation Act, Section 4(f) of the Department of Transportation Act and Section 7
of the Endangered Species Act. At the time of this scoping, CONSULTANT
anticipates the Class of Action will be a Categorical Exclusion. The scope of services,
below, is prepared based on this assumption.
Subtask 3.1 Environmental Survey Request
o CONSULTANT will facilitate an Environmental Survey Request (ESR)
update in coordination with IDOT. CONSULTANT will prepare the
ESR boundary and submit this file to the project IDOT liaison for
processing with resource agencies. IDOT will collect and forward
response directives to CONSULTANT. A prior ESR request has been
submitted for the project study area, however, it is anticipated that due
to the lapse in time an update/additional request will be required.
Subtask 3.2 Environmental Proiect Description (EPD) Memorandum
o CONSULTANT will draft an Environmental Project Description (EPD)
memorandum to provide a description of project with a focus on
elements that would be of environmental concern.
o The EPD, described above, will be submitted to the FRA for review
and to determine the NEPA Class of Action.
Subtask 3.3 FRA Categorical Exclusion Development
o CONSULTANT will utilize the FRA Categorical Exclusion Worksheet
as a guide in organizing and preparing the Environmental Analysis and
in support of informing FRA with sufficient information to confirm a CE
is the appropriate class of action under NEPA. The following actions
and deliverables related to the Project Proposed Action are included
with this scope item:
o Subtask 3.3.1 Project Description
■ Develop a Description of the Project relative to the
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environmental considerations. This section will include a short,
written summary and a project overview exhibit with key
environmental features overlaid.
o Subtask 3.3.2 Property Acquisition
■ Develop a description of the need to acquire property; included
in this section will be a summary of outreach and feedback
from affected property owners. This section will include a short,
written summary and a project overview exhibit with property
acquisition linework overlaid.
o Subtask 3.3.3 Proposed Action Effects
■ Develop a discussion of effects resulting from analysis of
potential impacts including measures to avoid, minimize, and
mitigate impacts. Topical coverage for impact discussion is
expected to include the following:
Subtask 3.3.3.1 Summary of Affected Environment
• Summary of the affected environment —
CONSULTANT will define the limits of the Project or
analysis area and briefly describe the environmental
conditions in and surrounding the area. This section will
include a short, written summary and a project
overview exhibit with key environmental features
overlaid.
Subtask 3.3.3.2 Land use analysis
• CONSULTANT will briefly describe the existing land
use of the Project area and surrounding properties and
resources and identify and discuss alignment with or
any potential inconsistencies the Project might have
with local land use plans and policies. This section will
include a short, written summary and a project
overview exhibit with referenced Land Use information.
Subtask 3.3.3.3 Cultural Resources
• In reviewing the 2020/2021 ESR response from [DOT,
the Central Office provided a map of archaeological
sites within the project ESR boundary. Though NHRP
site presence is indicated in the area, the Project's Area
of Potential Effect (APE), is not anticipated to disturb
these sites. CONSULTANT anticipates preparing a
short memorandum concluding that "No Historic
Properties Affected." This memo will describe the
Project APE, the research and response information
from IDOT sources, and an exhibit showing the Project
with the NHRP sites. This memorandum will be
submitted to the State Historic Preservation Office
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(SHPO) for a 30-day review period. This scope of work
assumes SHPO will not object, comment, or require
further action.
Subtask 3.3.3.4 Parks and Recreational Facilities
• The project is located near the Lemont Heritage
Quarries Recreation Area. Because of the proximity of
recreational lands, CONSULTANT anticipates
developing a detailed description of the property,
including map or drawing, describing the recreational
uses of the property, any unique characteristics of the
property, identify if the property or resource may be
protected under Section 4(f) of the Department of
Transportation Act, and discuss any coordination with
the entity with legal jurisdiction over the property.
CONSULTANT anticipates the study regarding
recreational and potential 4(f) properties will not result
in a "use" requiring additional coordination. A
description of this reasoning will be prepared for project
documentation, along with an exhibit of the project area
and recreational lands surrounding. Coordination with
the Village of Lemont, Lemont Township, the MWRD is
anticipated, along with representatives of "The Forge"
who operate within the Recreation Area.
Subtask 3.3.3.5 Transportation Impact Assessment
• CONSULTANT will provide a summary on whether the
Project will have any effect (beneficial or adverse) on
transportation including but not limited to other railway
operations, road traffic, pedestrian, or increase the
demand for parking. Anticipating that an effect is
evident, CONSULTANT will describe potential
transportation, traffic, and parking impacts, and
address capacity constraints and potential impacts to
existing railroad and highway operations. In addition,
• CONSULTANT will summarize any coordination that
has occurred with other railroads or highway authorities
whose operations this Project would be impacted. This
section will include a short, written summary and a
project overview exhibit with key area transportation
elements. Coordination in development of this section
is anticipated with the Village of Lemont, IDOT,
surrounding property owners (2), the Canadian
National Railroad, Metra, the ICC, Lemont Township,
and Cook County Department of Transportation &
Highways.
• Existing and Future operational analyses results (road
& rail) will be attached as documentation.
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■ Subtask 3.3.3.6 Noise and Vibration
• Sensitive receptors are anticipated in or near the
project area. CONSULTANT will analyze the potential
noise impacts of the applicable segments of the project
in accordance with the regulations set forth in Title 49
of the Code of Federal Regulations, Part 210 (49 CFR
210), the FTA's Transit Noise and Vibration Impact
Assessment manual, the Federal Highway
Administration (FHWA) regulations published in 23
Code of Federal Regulations, Part 772 and the IDOT
Noise Policy. The analysis will be completed in keeping
with the laws, regulations, guidance, methodologies
and models that are in place or in effect at the time of
the analysis. CONSULTANT's scope of work includes:
• Data Compilation - CONSULTANT will assimilate
topographic and aerial mapping, design files, traffic
data and other information for the project.
CONSULTANT will prepare base maps for noise
analysis.
• Selection of Analysis Sites - CONSULTANT will identify
noise sensitive sites within the area that could be
affected by noise from the project. It is anticipated that
the project study area will be limited to the properties
adjacent to the proposed roadway alignment and '/4
mile along the tracks from the existing grade crossings.
• Ambient Noise Levels - Existing ambient noise levels
will be determined by monitoring (field measuring)
background noise levels at representative sites. Two
sites are included, one along Main Street and one
along the I&M Canal Trail.
• Noise Modeling - For properties along Main Street,
noise levels for the existing and design year Build and
No -Build conditions will be predicted at receptor sites
using FHWA's Traffic Noise Model, v2.5 for the worst
noise hour. The FTA methodology will be used to
calculate a contribution to noise levels from rail activity.
For properties away from any roadway sources, the
FTA methodology will be used to calculate noise levels
for the existing and design year Build and No -Build
conditions. This task includes assembling roadway
traffic data for use in the TNM modeling and rail traffic
data for usage in the FTA methodology.
• Determination of Impacts - Since the project is a
roadway improvement with a rail noise component,
noise impacts will be determined based on both the
IDOT Noise Policy and the FTA methodology.
• Noise Abatement Considerations - CONSULTANT will
investigate potential noise abatement measures where
noise impacts are identified. All applicable noise
11
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abatement measures will be evaluated for feasibility
and reasonableness. If noise walls or berms are the
recommended noise abatement measure, the
approximate length, height, attenuation, and cost
effectiveness will be calculated for each recommended
barrier.
• Vibration Analysis - CONSULTANT will determine
design year vibration impacts of the project based on
the FTA methodology. It is assumed that field
measurement of vibration will not be necessary.
• Noise and Vibration Technical Report - CONSULTANT
will summarize in a report the methods, assumptions,
input data, and results of the noise and vibration study
analysis, including a description of abatement
measures. Three printed copies and one electronic
copy of two separate draft reports will be submitted to
the Rail Division for review and comment.
CONSULTANT will revise the report following each of
the two the Rail Division reviews, including providing
memoranda with responses to comments. It is
assumed that the third draft of the report will be ready
for FRA review, after which the final report will be
produced.
Subtask 3.3.3.7 Air Quality
• The Consultant will identify the attainment status for
criteria pollutant for the project area. A qualitative
assessment of the project's effects on criteria pollutants
will be prepared and documented in a Technical
Memorandum. Since the project is not anticipated to
change the area roadway network or attract new
roadway or rail traffic, it is assumed that the project will
not result in new criteria pollutant emissions.
Assessments of greenhouse gas emissions and mobile
source air toxics are not included. Screenings for
carbon monoxide at the signalized intersections in the
project area are not included.
Subtask 3.3.3.8 Hazardous Materials and Waste
• A Preliminary Environmental Site Assessment (PESA)
was performed by IDOT, with a completion date of
January 2021. This PESA response will require
updating due to the lapse of time from prior completion.
PESA findings from the 2021 report show that multiple
sites along the project were determined to contain
RECs. It is highly likely that the next PESA update will
show the same. As the contract continues, a
Preliminary Site Investigation is likely required.
CONSULTANT assumes this PESA update effort will
12
cf— Lochner
be completed by others, and CONSULTANT will
coordinate with this party regarding the totality of the
project impact area.
Subtask 3.3.3.9 Communities and Environmental Justice
• CONSULTANT will provide a summary of potential
impacts to adjacent communities both beneficial and
adverse. Anticipating no adverse impacts,
CONSULTANT will provide a summary of steps taken
to assess this determination including coordination with
the Village, township, and adjacent property owners. In
addition, a Public meeting will help where general
feedback can be solicited.
■ Subtask 3.3.3.10 Waters of the US
The Project may temporarily or permanently impact
wetlands in the area. A wetland delineation was
previously performed by others, but due to the lapse of
time, this report will need to be updated. The
Consultant will perform a wetland delineation, prepare
an update to the wetland report, and coordinate a
jurisdictional determination with the USACE.
For this CE worksheet section, CONSULTANT will
show wetlands and waters on the site map and classify
and describe the Project's potential impact to on -site
and adjacent wetlands and waters and attach any
correspondence with the US Army Corps of Engineers.
CONSULTANT anticipates a 404 permit will be
necessary for the project and will assemble
documentation in support of this process for future
phases.
Subtask 3.3.3.11 Floodplains
• The Project area is highly likely to include an area
designated as 100-year floodplain, special flood hazard
area, and/or regulated floodway. CONSULTANT will
describe the potential for impacts due to changes in
floodplain capacity or water flow and how the Project
will comply with Executive Order 11988. Scale maps
representing potential impacts will be prepared and
attached to the CE documentation.
Subtask 3.3.3.12 Water Quality
• Waters of special quality may be present in the project
area. CONSULTANT anticipates investigation of these
sources/resources, a summary of the potential impacts
as well as mitigation strategy to protect these sources
as the project develops through design and moves to
13
(:P- Lochner
implementation. CONSULTANT assumes a Section
401 permit will not be necessary for the Project. This
section will include a short, written summary and a
project overview exhibit with referenced water quality
features information.
■ Subtask 3.3.3.13 Navigable Waterways
• No impacts anticipated from the Project.
■ Subtask 3.3.3.14 Coastal Zones
• No impacts anticipated from the Project.
■ Subtask 3.3.3.15 Important Farmlands
• No impacts anticipated from the Project.
■ Subtask 3.3.3.16 Listed Species
• CONSULTANT will coordinate any listing of critical
species potentially present (as determined through the
ESR process) with the appropriate resource agencies.
(e.g., IDNR, USFWS). This scope of services assumes
only research and consultation will be needed and that
the conclusion will be that critical species habitat will
not be present or affected by the project improvements;
no detailed biological survey or assessment will be
required. This section will include a short, written
summary and will include attachments representing
resource agency coordination.
■ Subtask 3.3.3.17 Public Safety
• The Project is not expected to create public safety or
security impacts. A short, written section will describe
the reasoning for this conclusion.
Subtask 3.3.3.18 Mitigation
• CONSULTANT will describe all mitigation measure
commitments as noted on CE worksheet, which
address identified impacts that have been incorporated
into the Project. A short, written section and a table will
be provided.
Subtask 3.3.3.19 Public Notification
• CONSULTANT will provide a description of public
outreach efforts undertaken on behalf of the Project.
Services included in this scope of work will be:
• Organizing and executing one (1) Public Open House
held at a Village building. CONSULTANT will arrange
logistics for the Open House, prepare materials,
14
cf— Lochner
coordinate messaging with the Village, staff the Open
House, solicit public comments for the record and
provide responses. A summary (memorandum) of
activities and information collected will be prepared at
the conclusion of this process.
• CONSUTLANT will develop and facilitate project letter
distributions to Stakeholders and Property Owners.
This scope of services does not include any
presentations to the Village board, nor other public
events or demonstrations.
Subtask 3.3.3.20 Related Federal, State, or Local Actions
Permits
• CONSULTANT will provide a table of permits required
for the Project action pursuant to another Federal
environmental law, which will become clear through
coordination and correspondence with Federal
permitting agencies. A short description will be
provided in the table including a description of the
permitting issue in the relevant resource discussion.
Correspondence documentation will be attached.
• Development of permit applications is assumed to be
done by others.
Table 5 — Deliverable 3 Schedule
Deliverable
Deliverable
Estimated Completion Date
3
Final NEPA Documentation
PMP Approval + 10 months
Task 4 — Preliminary Engineering
Subtask 4.1: Preliminary Engineering Design Package
CONSULTANT will complete Preliminary Engineering (PE) (30% design) for
FRA review and approval to support the construction of the Project. The PE
Design Set will be developed for the preferred alternative in sufficient detail to
define, as applicable, operational performance, resilience outcomes,
construction duration, material quantities, domestic material and product
sourcing strategy, practical construction methods, utility and road
relocations, property acquisition, and risks, including third -party risks, that
influence schedule and cost.
The outcome of studies through completion of Task 3 and the scope of the
preferred alternative is unknown. As such, a planned supplement will be
developed for Task 4 once the scope of the preferred alternative is
understood. The planned supplement will include the following subtasks if
applicable and develop the PE Design Set in detail to meet the scope of the
preferred alternative.
Subtask 4.1.1 Preliminary Engineering Plan Set
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Subtask 4.1.2 Intersection Design Studies (IDS)
Subtask 4.1.3 Drainage Studies, Regulatory Coordination, and Reporting
Subtask 4.1.4 Capital Cost Estimate
CONSULTANT will identify the capital cost to design, construct, and
implement the preferred alternative.
Table 5 —Deliverable 4 Schedule
Deliverable
Deliverable
Estimated Completion Date
4
Preliminary Engineering (PE) Design Set
PMP Approval + 14 months
Task 5 — QAQC
Lochner will perform QAQC on all deliverables per Lochner's QAQC plan. Note that
the QAQC plan is incorporated as part of the PMP.
Scope Exclusions — This scope of work excludes actions relative to the following:
1. PMP Development and Coordination
2. Final Performance Report — Development and Coordination
3. Field Survey (other than items indicated)
4. Future Safety Performance predictive modeling (Rail/Road)
5. Bridge Type Study
6. Type, Size and Location Study
7. Hydraulic Reports for Bridges
8. Incidental Take Authorization(s)
9. Preparation/Coordination of a CLOMR or LOMR
10. Soil Geotechnical & Environmental Borings
11. Structural Geotechnical Reports
12. Roadway Geotechnical Reports
16
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Attachment B
Project Schedule
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cf— Lochner
Project Deliverable Schedule (Tentative)
Deliverable
Deliverable
Estimated Completion Date
1
Approved Project Management Plan (PMP)
TBD (PMP Approval)
2
Project Planning Package
PMP Approval + 3 months
3
Final NEPA Documentation
PMP Approval + 10 months
4
Preliminary Engineering (PE) Design Set
TBD (pending Supplemental Agreement)
5
Final Performance Report (by others)
TBD (pending Preliminary Engineering
Schedule
11
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Attachment C
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