R-87-26 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for Crossing Creek Archer Avenue Sidewalk Design EngineeringVILLAGE k_M�2_)o
VILLAGE Or
418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for Crossing Creek Archer
Avenue Sidewalk Design Engineering
DATE: October 13, 2026
SUMMARY/BACKGROUND
HR Green is assisting the Village with design engineering services for the Archer Avenue
sidewalk that was never installed as part of the Crossing Creek Subdivision over 20 years
ago. Archer Avenue is and IDOT roadway, so an IDOT permit will be necessary to install the
new sidewalk. The IDOT review process will require a full set of plans and specifications.
Due to the time span since the subdivision plans, IDOT will not accept those plans as part of
their permitting process now.
The total time and material, not to exceed, fees for the project are $53,000.00.
ANALYSIS
The Crossing Creek / Archer Avenue Sidewalk project is needed to fix a wrong from over 20
years ago. THe residents of Crossing Creek contact Village Staff regularly about their
concerns with not being able to leave their cul-de-sac by any other means other than vehicular
because the sidewalk was never installed per plan.
Consistency with Village Policy
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Crossing Creek Archer Avenue Sidewalk Design Engineering
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Crossing Creek Archer Avenue Sidewalk Design Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for Crossing Creek Archer Avenue Sidewalk Design Engineering.pdf
VILLAGE OF LEMONT
RESOLUTJON
NUMBER R- q-26
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
CROSSING CREEK ARCHER AVENUE SIDEWALK DESIGN ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont od q-J026
RESOLUTION NO. R-q 26
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
CROSSING CREEK ARCHER AVENUE SIDEWALK DESIGN ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for Crossing Creek Archer Avenue Sidewalk Design Engineering as further outlined in
the professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
S ..C..TION 4!
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, CO ri OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS I ? DAY OF 0& 6V 2026.
Samuel J. Forzley
Janelle Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
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W—U "—, 41k,
CHARLENE M. SMOLLE 4
V' ge Clerk
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ABSENT: ABSTAIN:
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JOHN EGOFSKE
President
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Exhibit A
Crossing Creek Archer Avenue Sidewalk Design Engineering Agreement
HRGreen.
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL — Crossing Creek Sidewalk — Design Engineering
Prepared For:
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Prepared By:
Bruce A. Hill, PE
Municipal Executive — Municipal Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
815.462.9324
Project No. 2602968
October 8, 2026
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TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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HRGreen.
Professional Services Agreement
Lemont, IL — Crossing Creek Sidewalk-IDOT
HR Green Project No.: 2602968
October 8, 2026
Page 1 of 9
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
CLIENT is proposing to make pedestrian improvements along the northwest side of Archer
Ave. (IDOT Rte. 171) to close the existing gap between Ashford Drive and 1271h Street. The
proposed sidewalk was to be included as part of the Crossing Creek development decades
ago but was never completed. CLIENT wishes to proceed with permitting and final
engineering design for these improvements.
COMPANY will complete the preliminary and final engineering, which will generally include
topographic survey, sidewalk design, environmental review, initial drainage review, plats
and legals, contract plans, bidding services, Illinois Department of Transportation (IDOT)
permitting and other specific tasks as described in this AGREEMENT. The final engineering
including the Phase II contract plans, contract documents, IDOT permitting, other relevant
agency coordination, and bidding services will be completed under a separate, future
agreement.
This project's major scope items will include the installation of a five (5) foot wide sidewalk
along the northwest side of Archer Avenue. The improvements will begin northeast of
Ashford Drive and extend northeast approximately 800 feet to connect into an existing
sidewalk located at the Lemont Township Highway Department.
Since Archer Avenue (Rte. 171) is under the jurisdiction of IDOT, review and approval of
the improvements will be required from the local IDOT district. In addition, the Illinois State
Toll Highway Authority (Tollway) has ownership of a narrow strip of right-of-way (ROW)
south of Hansen Court and depending on the location/alignment of the sidewalk, Tollway
review and approval may also be necessary/required.
Preparation of ROW documents are included in this AGREEMENT by COMPANY. The
ROW acquisitions (including appraisals and negotiations) will be completed by CLIENT.
During the preliminary engineering development, all ROW needs will be determined.
1.2 Design Criteria/Assumptions
The engineering and contract documents will be developed according to the applicable
requirements within the following design guidelines:
a) Bureau of Local Roads and Streets (BLR) Manual
b) Public Right -of -Way Accessibility Guidelines (PROWAG)
c) Village ordinances (as applicable)
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® Professional Services Agreement
Lemont, IL —Crossing Creek Sidewalk-IDOT
HR Green Project No.: 2602968
October
HRGreen ® Page 2 of 9
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services
2.1 Land Survey Services
A. Right -of -Way Survey
COMPANY will recover existing ROW evidence for approximately 850 feet (0.16
miles) along the northwest side of Archer Ave from the center line of Crossing
Creek Dr extending 320 feet southwest toward Ashford Dr and 530 feet northeast
toward the Lemont Township Highway Department building at 12750 Archer Ave.
COMPANY will calculate the existing ROW as shown on the existing ROW
documents (provided by CLIENT or secured from IDOT) and/or adjacent recorded
plats of subdivision to include on the base map.
B. Topographic Survey
COMPANY will complete a topographic survey, which will include the area lying
within the existing ROW for the limits described above. Roadway cross -sections will
be surveyed at 50-foot intervals and extend from the northerly edge of pavement to
10 feet beyond the northerly ROW line. The survey will include existing visible
features and improvements. Existing utilities will be surveyed from visible flags or
markings. Storm sewer, sanitary sewer, and water main structures will be surveyed,
including rim and invert elevations, pipe sizes, and direction as observed at
unlocked manholes. Trees lying within the limits described above and having a
diameter of six (6) inches or greater will be located and referenced within the base
map. The tree survey will NOT include species identification, health, or structure
information. The survey will reference existing NGS control stations, Illinois State
Plane Coordinate System East Zone NAD83 (2011) and NAVD88 (US Survey
Feet).
C. Base Map
COMPANY will generate an AutoCAD Civil 3D 2026 drawing/base map, and
terrain model including one (1) foot contour intervals, of the existing features
collected within the project limits according to IDOT standards. The topographic
survey base map will show tags to existing visible utilities and features, where
appropriate. A topographic survey plat will NOT be provided.
2.2 Preliminary Engineering
A. Data Collection and Review
COMPANY will request from CLIENT any available documents, studies, and files
developed for the project corridor.
B. Preliminary Design Studies
Preliminary sidewalk geometrics for the northwest side of Archer Ave. will be
developed by COMPANY. COMPANY will coordinate with CLIENT to develop the
proposed alignment within the project limits. The following tasks will be completed
by COMPANY:
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Professional Services Agreement
Lemont, IL — Crossing Creek Sidewalk-IDOT
HR Green Project No.: 2602968
October 8, 2026
Page 3 of 9
1. COMPANY will develop sidewalk geometrics for Archer Ave from northeast of
Ashford Drive to southwest of 1271h Street, a length of approximately 800 feet.
2. COMPANY will prepare a proposed typical section for sidewalk along Archer
Ave.
3. COMPANY will review existing topography and proposed grading for
determination of ROW acquisition needs. ROW acquisition is not anticipated
but could be required depending on grading challenges or utility conflicts.
4. COMPANY will prepare two (2) plan and profile (P&P) sheets (one (1) inch =
20 feet) including necessary preliminary engineering level detail of the
proposed new sidewalk design. The sheets will be double -paned, detailing
the proposed sidewalk improvements in the two (2) views (top panel = plan
view and the bottom panel = profile view).
5. COMPANY will prepare an exhibit showing the horizontal layout of the
proposed improvements on an aerial base map at a scale of one (1) inch =
100 feet.
6. COMPANY will design two (2) proposed ADA ramp crossings at Crossing
Creek Drive, which will be designed to comply with IDOT and PROWAG
standards.
7. COMPANY will provide construction details sheets for erosion control, traffic
control and protection, landscape restoration, and maintenance of traffic.
8. COMPANY will prepare a Preliminary Engineer's Opinion of Probable
Construction Cost (EOPC) for CLIENT's use.
C. Drainage Investigation
COMPANY will calculate the change in impervious area due to the addition of the
sidewalk. It is anticipated that the proposed sidewalk installation will not require
any drainage investigation as the increased impervious area will be below
permitting threshold. There are no floodplains or known existing drainage
problems within the project limits. If it is determined that additional drainage
investigation is necessary, it will be included in the final engineering agreement.
D. Utility Coordination
The Archer Avenue corridor within the project limits has a number of franchise
utilities including electric, gas, cable, and telephone. The proposed sidewalk design
will minimize impacts to the existing utilities to the extent practical. It will be
necessary that utilities are identified and located to assist in developing a sidewalk
alignment to avoid/minimize utility conflicts during construction. The utility
coordination tasks will include the following:
1. COMPANY will coordinate with utility companies found to have facilities
located within the vicinity of the project limits. An initial J.U.L.I.E. design ticket
will be submitted to determine those that have facilities within the project limits.
Requests will be made to utilities to provide information on their service lines.
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HR Green Project No.: 2602968
October 8, 2026
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2. Utility information received will be added to project's CADD files for use in
design to determine if/what utilities will be impacted based on the proposed
improvements to be provided within the project limits.
3. COMPANY will prepare and distribute project plans to affected utility owners
and request reviews to identify actual or potential conflicts with the proposed
sidewalk.
4. COMPANY will conduct and document utility coordination meetings and
correspondence with utility owners and CLIENT throughout the design phase.
Utility relocation information to be incorporated into the project plans,
specifications, and schedule as appropriate.
E. Environmental Studies
CLIENT has indicated that this section of right-of-way and adjacent parcels do
not hold any historic value, is not listed as historic property or landmark, and
obtaining ROW for grading purposes will be possible. The following is a
summary of the environmental resources and anticipated involvement for this
project:
1. Wetlands — Based upon the latest Cook County mapping, no wetlands are
located within the project corridor. No delineation is included.
2. Special Waste — Due to the limited excavation anticipated on this project and
it is recommended that the project be risked managed to eliminate the cost for
special waste testing. It is anticipated that the excavated material soil will
remain on site; however, if needed, excess material can be removed to a
CCDD site. Discussions with CLIENT will be held on how best to handle
excavated material prior to beginning the final design.
3. Cultural - No impacts anticipated. COMPANY will submit review request to
Illinois Historical Society.
4. Natural Resources — No impacts are anticipated at this time; however,
COMPANY will review if tree replacement will be feasible. The type, structure,
and/or health of the impacted trees will not be collected.
5. Biological/Threatened and Endangered (T&E) Species — An EcoCAT submittal
will be made to Illinois Department of Natural Resources (IDNR) by
COMPANY to verify there are no impacts to any T&E species.
6. Floodplains - No impacts anticipated. There are no floodplains within the
corridor.
F. IDOT Permitting
1. COMPANY will prepare submittal package for the IDOT District Permit Office
which will include cover letter, location maps, preliminary sidewalk design, and
all other information that may be required for IDOT's review and approval of
the project. IDOT District Permit Office will provide review letter comments to
be addressed on the final engineering plan.
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Professional Services Agreement
Lemont, IL — Crossing Creek Sidewalk-IDOT
HR Green Project No.: 2602968
October 8, 2026
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2. Submittal is also anticipated to be reviewed by IDOT's ADA coordinator, which
may generate additional comments for Crossing Creek Drive crossing ramps.
3. COMPANY will coordinate with IDOT and revise plans and provide additional
studies as needed to receive approval for construction of the sidewalk.
2.3 Final Engineering
A. Final Design Phase Services will include construction plans as described in the
Preliminary Design Phase with all additional sheets and revisions as needed to
obtain IDOT permit approval.
B. Construction drawings are anticipated to include the following sheets:
General
1. Cover Sheet with Location Map and Sheet Index
2. General Construction Notes, Standard Symbols, Summary of Quantities
('.ivil Planc
3. Existing Conditions
4. Sidewalk southwest of Crossing Creek Drive P&P Sheet (1"=20')
5. Sidewalk northeast of Crossing Creek Drive P&P Sheet (1"=20')
6. ADA Crossing Details at Crossing Creek Drive
7. Erosion Control Plan
Construction Details
8. IDOT ADA Sidewalk Details
9. Illinois DOT Highway Standard Details (Traffic Control & Protection)
10. Erosion & Sediment Control Details and Specifications
C. Provide an internal quality assurance and quality control review of final
documents.
D. Submit three (3) copies of the drawings, specifications, contract documents, and
Opinion of Probable Cost at the 90% complete milestone to CLIENT for review.
E. Develop a final project schedule for advertisement, bidding, and construction
completion.
F. Assist with bid opening and bid tab for awarding project.
2.4 Meetings and Coordination
COMPANY will attend the following meetings and field checks:
A. CLIENT Meetings — Two (2) COMPANY representatives will attend up to two (2)
status/coordination meetings to discuss the project. These meetings will take place
virtually.
B. Agency and Stakeholder Meetings — Status/coordination meetings will be held to
discuss the project. These meetings may take place at CLIENT's office, project site
or virtually.
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HRGreen.
Professional Services Agreement
Lemont, IL — Crossing Creek Sidewalk-IDOT
HR Green Project No.: 2602968
October 8, 2026
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C. Project Coordination and Correspondence - COMPANY will conduct general
coordination throughout the project with CLIENT, IDOT, businesses, residents,
Tollway, various other stakeholders, and any utility companies having facilities within
project limits. This item includes, but is not limited to letters, telephone and e-mail
correspondence, and the filing of information.
2.5 Administration & Management
COMPANY will conduct general project administration throughout the duration of the
project, including management and oversight of the project schedule; periodic review of the
project execution; document control; scope, schedule, and budget monitoring; billing and
invoicing; and contract file management.
3.0 Deliverables and Schedules Included in this Agreement
1.
Notice to Proceed — NTP.........................................................................
October 15, 2026
2.
Preliminary Engineering For Village Review ......................................December
9, 2026
3.
Submit Document for Permitting ..................................................
December 9, 2026
4.
Final Documents.......................................................................................
May 21, 2027
5.
CLIENT Bid opening.......................................................................................
June 14, 2027
6.
CLIENT Council award contract.....................................................................
July 8, 2027
7.
Contractor Start (Anticipated — T.B.D.)..............................................................July
26, 2027
8.
Project Completion Date...............................................................................September
2027
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT:
• Tree Identification, Health, or Structure Survey
• Topographic Survey Plat
• ROW Acquisition Services
• Drainage Investigations
• Project Development Report
• Studies and/or coordination related to Social/Economic, Agricultural, Air Quality, or
Special Lands resources/impacts
• Noise Study
• Biological/T&E species impacts/mitigation
• Specialty landscaping
• Construction Observation/Construction Layout
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
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5.0 Services by Others
1. Seeco Consultants, Inc.
Professional Services Agreement
Lemont, IL — Crossing Creek Sidewalk -]DOT
HR Green Project No.: 2602968
October 8, 2026
Page 7 of 9
COMPANY has included a budgetary amount for geotechnical sub -consultant to provide
all professional services necessary to evaluate excavated soil for disposal at an IEPA
permitted Clean Construction or Demolition Debris (CCDD) facility and/or
Uncontaminated Soil Fill Operation (USFO) as required. This work will include but is not
limited to sample collection, laboratory testing, preparation and execution of LPC-662
and/or LPC-663 as required by the receiving CCDD or USFO facility.
6.0 Client Responsibilities
1. Provide site development concept plan showing sidewalk to north and south that
COMPANY is tying into and any other pertinent information.
2. Provide City Utility Atlases and GIS information as needed.
3. Review documents, reports, exhibits, letters, etc. in a timely manner so as not to
negatively impact the project schedule.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
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HRGreen®
Professional Services Agreement
Lemont, IL — Crossing Creek Sidewalk-IDOT
HR Green Project No.: 2602968
October 8, 2026
Page 8 of 9
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Time & Material, not to exceed the amount of $53,000.00.
The breakdown of fee is as follows:
Task
Fee (T&M basis)
Project Management, Meetings, Administrative Services
$ 3,500.00
Site Survey & Data Collection
$ 11,500.00
Geotechnical Sub -Consultant
$5,000.00
Design Phase Services (Preliminary)
$ 14,500.00
Permitting Through Jurisdictional Agencies
$ 6,000.00
Design Phase Services (Final)
$ 8,500.00
Bid Phase Services
$ 4,000.00
Total
$53,000.00
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
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Professional Services Agreement
Lemont, IL — Crossing Creek Sidewalk-IDOT
HR Green Project No.: 2602968
October 8, 2026
Page 9 of 9
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR GREEN, INC.
Z 4
Bruce A. Hill
Municipal Executive — Municipal Services — Engineering
Approved by:
".
Printed/Typed Name: Timothy J. Hartnett
Title: President — Municipal Services Date
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name
Schafer
October 8, 2026
Title: Village Administrator Date:
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