R-86-26 Approving Extra Work Proposal 013 PW Annex Storage Building413 Main Street I Lemont, IL 60430
THROUGH:
SUBJECT: A Resolution Approving Extra Work Proposal 013 PW Annex Storage
Building
DATE: October 13, 2026
SUMMARY/BACKGROUND
Public Works Department is requesting approval of Extra Works Proposal 013. The
Contractor found a deficiency in the structure supports related to wind shear on the mezzanine
and proposed Extra Work Order 013 to correct this. To expedite the additional work and keep
the job moving forward so the Contractor doesn't have to pull their crew, the Village
Administrator signed off as an emergency change order. This is the Resolution to request
Board approval for the change.
ANALYSIS
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution Approving Extra Work Proposal 014 PW Annex Storage Building
BOARD ACTION REQUESTED
Pass A Resolution Approving Extra Work Proposal 014 PW Annex Storage Building
ATTACHMENTS
A Resolution Approving Extra Work Proposal 013 PW Annex Storage Building.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- ' -26
A RESOLUTION APPROVING EXTRA WORK PROPOSAL 013
PW ANNEX STORAGE BUILDING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFER TY
KEVIN SHA UGHNESSY
RICK SIVIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on IQ k�026
RESOLUTION NO. R- ') -26
A RESOLUTION APPROVING EXTRA WORK PROPOSAL 013
PW ANNEX STORAGE BUILDING
WHEREAS the Village of Lemont recommends that Extra Work Proposal 013 to install
additional steel bracing for the PW Annex Storage Building project be accepted; and
WHEREAS, the Village seeks to utilize the services of E.P. Doyle & Son, LLC for such
work as part of the PW Annex Storage Barn Project, and as Extra Work Proposal No. 013 to
same; and
WHEREAS, E.P. Doyle & Son LLC, submitted a bid for such work in the amount of
$33,359.87; and
WHEREAS, the Village has determined that the circumstances which necessitate this
change were not reasonably foreseeable at the time the contract was executed; and
WHEREAS, the Village has determined that this change is in the best interest of the
Village.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
Change Order Request Number 013 to be completed by E.P. Doyle & Son, LLC, 1100
Wheaton Oaks Court, Wheaton, IL 60187 in the amount of $331,359.87 is hereby approved.
SECTION 2:
The Village President, Administrator, or Designee is hereby authorized to execute the
agreement and to make minor changes to the document prior to execution that do not materially
alter the Village's obligations, to execute any other agreements and documentation as well as to
take any other steps necessary to carry out this resolution.
SECTION 3:
This Resolution shall be in frill force and effect from and after its passage and approval as
provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COVN IES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS DAY OFs% 2026.
Samuel J. Forzley
Janelte Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
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CHARLENE M. SMOLLEN
Vi lage Clerk
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ABSENT: ABSTAIN:
OHN EGOFSKE
President
EXHIBIT A
Extra Work Proposal #013
Village of Lemont New Public Works Building
(26-003)
Extra Work Proposal #013
Below are the pricing and time requirements to perform the following extra work to the contract:
Additional Bracing for Steel on CL 7
References : Analysis by Post -Frame Bldg's SE
Submittal: #1 09/24/2026
EWP Cost Subtotal $30,026.88
Overhead and Profit 10.00% $3,002.69
P&P Bond 1.00% $330.30
EWP #013 Total Cost: $33,359.87
EWP #013 Time Extension : TBD
C4601
Notes : Add cross bracing to building steel on column line 7 to address concerns raised by the Structural
Engineer for the post -framed building package.
E. P. Doyle is uncomfortable with proceeding to sheath and install siding on the North and South
ends of the new building until the cross bracing is installed. The related delays, and impacts on
general conditions, is difficult to quantify until we know when this additional bracing is approved,
along with shop drawing approval.
30,026.88 Add to Structural Steel
------------------------------------------------------------
30,026.88 Subtotal
3,002.69 EPD OH&Fee
330.30 P&P Bond
$33,359.87 Total
Additional general conditions and general requirements are separate from overhead and profit, and
are both excluded from the amounts above unless specifically listed.
To authorize E.P. Doyle & Son, LLC to proceed with this extra work, please acknowledge your acceptance
of this proposal by signing and dating below, and we will issue a Change Order in accordance with the
Contract provisions.
E. P. Doyle & Son, LLC
By
September 24, 202
Date
Thursday, September 24, 2026
CHANGE ORDER REQUEST
41.1ded Tension )hod X-Far€king at Mezzanine - Grid Line 7
COR #
To:
Email:
8355-001 Rev 1
Date:
Kevin Kozlowski, Project Manager Project:
E.P. Doyle & Son, LLC EPD Contract:
1100 Wheaton Oaks Court, Wheaton, IL 60187 RHS Job No.:
kkozoowski@epdoyle.com
DESCRIPTION OF CHANGE
Reference:
RALPH H. SIMPSON CO.
Y's, h�lf,)tJ.`il'�h\L i�R EI.PrIHI R� ( ii.6 � 23
33!};%37-90n7 i ftr\(_}'!IFSIi�ilf'SOi�IC:JS;C)�il
September 24, 2026
New Lemont Public Works Pole Barn
26-003
8355
Carlile A-301 Det. 8 (07/01/26); RHS
E3 Rev 1 (09124/26)
Per E.P. Doyle email dated 09/22/2026 and Carlile Architects sheet A-301 (Architectural Sketch #1, 07/01/26, Detail 8), furnish
and install four (4) bays of V diameter steel rod X-bracing between the mezzanine and roof framing along Grid Line 7, at bays
B-D, F-H, K-M and P-R, as detailed on RHS drawings E3 Rev 1, 52VB1, 53VB1, 54GP1-57GP1 and G4 (09/24/2026).
SCOPE INCLUDED
• Shop drawings for rod braces, clevises and gusset plates.
• (16) 1" dia. A36 rod braces (marks 52VB1 / 53VB1), LH/RH threaded for field adjustment, each with (2) #2-1/2 clevises, V
pins and jam nuts (32 clevises total).
• (16) PL 1/2" corner gusset plates (54GP1, 55GP'l, 56GP1) and (4) PL 1/2" x 12" x V-4" center plates (57GP1) at brace
intersections, shop primed.
• Field welding of corner gussets to existing column and beam flanges (1/4" continuous fillet, both sides).. installation and
tensioning of braces, lift and welding equipment, and delivery to site.
PRICING
Description Amount
Material (V rods, #2-1/2 clevises & pins, jam nuts, 1/2" plate, consumables, delivery) $4,705.80
Shop Drawings / Detailing $700.00
Shop Fabrication Labor (plates, prime, rod assembly & kitting) $1,235.00
Erection Subcontractor - labor & equipment (Premier Steel Solutions COR-01, attached) $21,640.00
Subtotal - Direct Cost $28,280.80
Overhead & Profit - 10% on RHS work ($6,640.80) per Subcontract Section 7.3 $664.08
Markup - 5% on erection subcontractor ($21,640.00) $1,082.00
TOTALORDER ®D $30,026.88
CLARIFICATIONS & EXCLUSIONS
• Braces are adjusted by LH/RH threaded rod ends in lieu of separate turnbuckles, with a center plate at each X in lieu of
crossing rods. Subject to Architect / Engineer of Record approval; engineering / PE -stamped calculations are excluded.
Bottom gussets at the mezzanine beam fall in the zone of the bar joist seats, wood nailer and plywood decking (by
others). Removal / replacement of nailer or decking and any revised connection detail are excluded.
• Braces pass through the fixed mezzanine guardrail zone. Guardrail modifications, if required, are excluded.
• Straight -time, normal working hours. Overtime / premium time, remobilization, finish painting, fireproofing, permits and
bonds are excluded. Clear lift access to work areas by others. Project is tax exempt.
• Schedule: a time extension of five (5) calendar days is requested for this change. Fabrication and delivery per material
lead times following written approval.
• Pricing valid for 30 days. Work will proceed upon receipt of a fully executed Subcontract Change Order per Section 7 of
the Subcontract Agreement. Sub and supplier backup attached.
SUBMITTED BY: RALPH H. SIMPSON CO. ACCEPTED BY: E.P. DOYLE & SON, LLC
Dom-lfil,k Jagm gin. Pfgect Manager Date
gnatue, Name; Title Data
Ascelianr.ou.; :v1>:ta13 I R lu:h t i Siolpsnn co )P _;sr00-. P. V 1
Premier Steel Solutions
700 Butterfield Road, Suite 300, Lombard, IL 60148
(630) 2,11-9380
COR NUMBER
CHANGE ORDER REQUEST PSS-26-029-RSC-COR-01
COR NO. 01 DATE: September 23, 2026
PRICE VALID: 30 days
PROJECT TO(CUSTOMER)
Lemont Public Works Ralph Simpson
PROJECT LOCATION ATTENTION
12490 Derby Road, Lemont, IL Attn: Dominick Jagman, Project Manager
JOB NUMBER PREPARED BY
26-029-RSC Dino DePasquale, President
CONTRACT REFERENCE Subcontract Agreement dated 5/26/2026 (Proposal 426-062)
DESCRIPTION OF CHANGE
Furnish labor and equipment to install (16) 1/2" thick gusset plates - unload, layout, tack in place, and field weld with 1/4" fillet
continuous, both sides - and install (8) 1" steel rod braces with turnbuckles and clevis, including unload, installation, and tensioning, per
Sheet A-301 Detail 8 Revision 3 (7/01/2026) and SK-TR1 (9/22/2026).
Reason for change: Rod bracing added by the Engineer; not shown on the original bid documents referenced in Proposal #26-062.
Reference documents: Sheet A-301, Detail 8, Revision 3, dated 07/01/2026; SK-TR1, dated 09/22/2026
es. �
CATEGORY DESCRIPTION CITY UNIT RATE AMOUNT
LABOR Install (16) 1/2" gusset plates and (8) 1" steel rod braces _ �$17,240.00
w/ turnbuckles & clevis - unload, layout, tack, field weld This is based on how many �~
1/4" fillet continuous both sides, tension rods labor hours and a force of what?
Labor subtotal $17,240.00
EQUIPMENT 40' boom lift w/ welder, weekly rental 2 wk $2,000.00 /$4,101,00
Equipment subtotal $4,000.00
CV 2 m berbY Nd lamo d, IOmoir,. USA 010/51'26-10119,26
Cart
Order summary
Rentals
�, felesm P'c
Jfj'Sbaq,h� 1,11" iA,
92.620
O,
O Hema�.a
TOTAL DIRECT COST
1
rdu rs
T
di oA
$'2,628
$424
Rental price + markup appears high. Equipment
subtotal already appears to have a markup. $268.55
Estimated subtatal. $3,312.55
c,a,�te note
$21,240.00
,g $400.00
markup has been applied to
PSS-26-029-RSC-COR-01 I Paye 'i
Price is based on performing this work concurrently with base contract scope; remobilization, if required, will be billed as an additional
change order.
Excludes any work requiring overtime, night, or weekend hours.
Boom lift access to work areas to be maintained clear by others.
1 y 'Y .ti.'
SUBMITTED BY
AUTHORIZATION TO PROCEED
Premier Steel Solutions
Ralph Simpson
Signature
Signature
Dino DePasquale
---------------------------------------
Name (print)
Name (print)
Title
Title
Date ^—__._---_.--_--
Date ---
TERMS: 1. This Change Order Request (COR) s a proposal only and does not modify the contract. Contract amounts will be adjusted by formal Change Order upon approval
of this COR. 2. The price stated Is valid for the period shown, after expiration it is subject to reprice for material, labor, and equipment escalation. 3. Signature under
Authorization to Proceed constitutes direction to perform the work described at the price stated and agreement that this COR will be incorporated into a formal Change Order at
that amount. 4. Absent written authorization, no work described herein will be performed. Work directed verbally will proceed only on a time -and -material basis with daily signed
tickets, and this COR price will not apply. 5. Work is priced on the basis of straight -time hours during normal worWm hours unless expressly noted otherwise. 6. Any schedule
impact stated herein is contingent on authorization within the price validity period.
Premier Steel Solutions 1 700 Butterfield Road, Suite 300, Lombard, IL 60148 1 (630) 241-9380 COR PSS-26-029-RSC-COR-01 I Page 2
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