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R-80-26 Approving Professional Services Agreement Between HR Green, Inc., and the Village of Lemont, Illinois for FY28 Water Main Improvements Design EngineeringVIUA%E OF EMON, 418 Main Street j Lemont, IL 60439 TO: Village Board Meeting FROM: Ted Friedley, Public Works THROUGH: SUBJECT: A Resolution Approving Professional Services Agreement Between HR Green, Inc., and the Village of Lemont, Illinois for FY28 Water Main Improvements Design Engineering DATE: September 14, 2026 SUMMARY/BACKGROUND HR Green is assisting the Village with design engineering services for the yearly water main improvements project. Funding will come from the Water/Sewer Fund. The total lump sum, not to exceed, fees for the project are $60,000.00. As outlined in the Agreement the streets included in this year's water main improvements project will be: • Custer Street from State Street to Walnut Street • Main Street from "Unique Valve" to Nick's Tavern • Canal Street from Stephen Street to Lemont Street ANALYSIS The FY28 Water Main Improvements project is consistent with the Village's 5-year Capital Plan. Consistency with Village Policy 5-Year Capital Improvement Plan (if applicable) STAFF RECOMMENDATION Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc., and the Village of Lemont, Illinois for FY28 Water Main Improvements Design Engineering BOARD ACTION REQUESTED Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc., and the Village of Lemont, Illinois for FY28 Water Main Improvements Design Engineering ATTACHMENTS A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for FY28 Water Main Improvements Design Engineering.pdf VILLAGE OF LEMONT RESOLUTION NUMBER R-�0-26 A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR FY28 WATER MAIN IMPROVEMENTS DESIGN ENGINEERING JOHN EGOFSKE, Village President CHARLENE M. SMOLLEN, Clerk SAMUEL J. FORZLEY JANELLE KITTRIDGE KEN MCCLAFFERTY KEVIN SHA UGHNESSY RICK SNIEGOWSKI RON STAPLETON Trustees Published in pamphlet form by authorit- of the Village President and Board of Trustees of the Village of Lemont on "/ 12026 RESOLUTION NO. R- �-26 A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR FY28 WATER MAIN IMPROVEMENTS DESIGN ENGINEERING WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt Resolutions for the benefits of the residents of the Village; and WHEREAS, the Village and HR Green, Inc. wish to enter a professional services agreement for FY2028 Water Main Improvements Design Engineering as further outlined in the professional services agreement attached hereto as Exhibit A ("Agreement"); and WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the Village to authorize the Agreement attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows: SECTION 1: That the above recitals and legislative findings are found to be true and correct and are hereby incorporated herein and made a part hereof as if fully set forth in their entirety. SECTION 2: The Mayor and Board of Trustees of the Village of Lemont hereby approve the Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A, subject to attorney review. SECTION 3: The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with HR Green, Inc. SECTION 4: This Resolution, and its parts, are declared to be severable and any section, subsection, sentence, clause, provision, or portion of this Resolution that is declared invalid such decision shall not affect the validity of any other portion of this Resolution, which shall remain in full force and effect. SECTION 5: All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of such conflict. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAQt OF LEMONT, COUNTIES, pF COOK, WILL, AND DUPAGE, ILLINOIS, ON THIS DAY OF �C' �'iV1'i ��Y 2026. Samuel J. Forzley Janelle Kittridge Ken McClafferty Kevin Shaughnessy Rick Sniegowski Ron Stapleton 1& " o "vl ATTEST: PRESIDENT AND VILLAGE BOARD MEMBERS: AYES: NAYES V Z V/ u&p&& CHARLEIVt M. SMOLLEN ViUkge Clerk G�OFmom IF v �O �w ISVAL /ILIN4\5 ABSENT V ABSTAIN: JOHN EGOFSKE President Exhibit A FY28 Water Main Improvements Design Engineering Agreement HRGreen* PROFESSIONAL SERVICES AGREEMENT For Lemont, IL — FY28 Water Main Improvements Design Engineering Village of Lemont Mr. George Schafer Village Administrator 418 Main Street Lemont, IL 60439 Ph: 630.257.1550 Bruce A. Hill, PE Municipal Executive — Municipal Services HR Green, Inc. 323 Alana Drive New Lenox, IL 60451 Ph: 815.462.9324 HR Greeb Project No. 2503279 September 9, 2026 Version 2.3 02052021 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Version2.3 02052021 HRGreen. Professional Services Agreement Lemont, IL — FY28 Water Main Improvements HR Green Project No.: 2503279 September 9, 2026 Page 1 of 6 THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding The CLIENT has identified a need for water main improvements on the following streets: • Custer Street from State Street to Walnut Street — 8" • Main Street from "Unique Valve" to Nick's Tavern — 10" • Canal Street from Stephen Street to Lemont Street — 10" The project is anticipated to consist of installing approximately 760 Lin Ft. of a new 10- inch ductile iron main and 385 Lin Ft. of a new 8-inch ductile iron main. The project will also include full water service line installation (where needed), driveway replacement, and patching associated with the water main work under existing pavement. 1.2 Design Criteria/Assumptions • CLIENT specifications and Illinois Environmental Protection Agency (IEPA) regulations will define the Standards to be used in the design of the water main and appurtenances. • All water main replacement will be completed within CLIENT's owned right-of-way. No easements are anticipated for the project. • Service line replacement will be from the water main to a new curb stop box located at the right-of-way line unless the service line is found to be lead, then it will be replaced to the water meter as mandated by the IEPA. • Replacement of other utilities not identified above, or the entire roadway, is not anticipated. • Topographic survey and subsurface geotechnical investigation were provided by the CLIENT. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: Preliminary and General Work 2.1 Survey - COMPANY will provide topographic survey services that will include the following: COMPANY will recover existing right-of-way (ROW) lines and conduct a topographic survey of the street segments listed above in Article 1.1. COMPANY will calculate the existing ROW as shown on the existing ROW documents (provided by CLIENT) and/or adjacent recorded plats of subdivision to include on the base map. The survey will include visible existing features and improvements at ground level within the existing right of way plus five (5) feet on each side. Version2.3 02052021 HRGreen. Professional Services Agreement Lemont, IL — FY28 Water Main Improvements FIR Green Project No.: 2503279 September 9, 2026 Page 2 of 6 Existing utilities will be surveyed from visible flags or markings. Storm sewer, sanitary sewer, and watermain structures will be surveyed including rim elevation, invert pipe size, direction and elevation as observed at unlocked manholes. Trees situated within the limits described above and having a diameter of six (6) inches or greater will be located, but the species will not be identified. Survey will reference existing NGS control stations on the Illinois State Plane Coordinate System East Zone NAD83 (2011) and NAVD88 (US Survey Feet). A base map will be completed in AutoCAD Civil3D release 2026 for use by COMPANY for internal design. 2.2 Subsurface geotechnical investigation Design Phase Services 2.3 Coordinate with utility companies to resolve possible conflicts with their existing facilities within the project limits and any specific construction requirements (e.g., crossing, separation, etc.). 2.4 Prepare construction drawings anticipated as the following 20 Sheets (for 50% and 100% design stages): General 1. Cover Sheet with Location Map and Sheet Index 2. General Construction Notes, Standard Symbols, and Summary of Quantities 3. Water Main Construction Notes, Special Project Notes, and Requirements for Separation of Sewers and Water Mains Civil Plans 4. Main Street P&P Sheet (at 1"=20' Hor./1"=2' Vert.) 5. Canal Street Sheet 1 P&P Sheet (at 1 "=20' Hor./1 "=2' Vert.) 6. Canal Street Sheet 2 P&P Sheet (at 1 "=20' Hor./1 "=2' Vert.) 7. Custer Street P&P Sheet 1 (at 1 "=20' Hor./1 "=2' Vert.) 8. Custer Street P&P Sheet 2 (at 1 "=20' Hor./1 "=2' Vert.) Construction Details 9. Separation Requirements, Notes, Payment Detail, and Installation Detail 10. Water Main Standard Details 11. Water Main Standard Details 12. ADA Sidewalk (Standard 424001-11) 13. Conc. Curb & Gutter Standards 14. Conc. Curb & Gutter Standards 15. Class C and D Patches (Standard 442201-03) 16. FER-PAL Specific Details for Water Main Lining SWPPP 17. Erosion & Sediment Control Specifications Traffic Control 18. Illinois DOT Highway Standards 701301-04, 701501-06, & 701801-06 19. Illinois DOT Highway Standards 701901-08 20. Illinois DOT Highway Standards TC-13 & TC-10 Version2.3 02052021 Professional Services Agreement Lemont, IL - FY28 Water Main Improvements HR Green Project No.: 2503279 September 9, 2026 HRGreen. Page 3 of 6 2.5 Prepare construction specifications and contract documents using CLIENT and Illinois DOT Standard Specifications (for 50% and 100% design stages). 2.6 Prepare an Opinion of Probable Cost for the project at the 50% complete milestone. Provide a final Opinion of Probable Cost for the project to file with the completed documents. 2.7 Submit three (3) copies of the drawings, specifications, contract documents, and Opinion of Probable Cost at the 50% complete milestone to CLIENT for review. 2.8 Provide an internal quality assurance and quality control review of final documents. 2.9 Develop a final project schedule for advertisement, bidding, and construction completion. 2.10 Submit three (3) copies of final drawings, specifications, contract documents, and Opinion of Probable Cost for permitting by the CLIENT (please note, while this can be considered the 90% design stage, the plans will be closer to 100% complete.): a. IEPA Division of Public Water Supplies Application for Construction Permit including Schedule A and Schedule B b. NPDES Phase 2 NOI 2.11 Bid Phase Services 3.0 Deliverables and Schedules Included in this Agreement The Project shall be initiated upon authorization by CLIENT 1. Notice to Proceed - NTP............................................................................ September 2026 2. Site Survey..................................................................................................... October 2026 3. 50% complete documents to Village ....................................... Week of December 7th, 2027 4. 50% complete review meeting .............................................. Week of December 141h, 2027 5. Submit documents for permitting ........................................... Week of December 21st, 2027 6. 100% complete documents to Village ................................... Week of January 4th, 2027 7. Permit review comments and Final Documents ........................ Week of January 11th, 2027 8. Bid opening.............................................................................................. January 2911, 2027 9. CLIENT Council award contract............................................................... February 81h, 2027 10. Contractor Start (Anticipated - T.B.D.)................................................................ April, 2027 11. Project Completion Date.................................................................................... July, 2027 This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services 1. A Construction Engineering services agreement will be assembled when the Contractor provides a schedule for construction. Version2.3 02052021 HRGreen. Professional Services Agreement Lemont, IL — FY28 Water Main Improvements HR Green Project No.: 2503279 September 9, 2026 Page 4 of 6 2. Additional GIS data collection or surveying other than the design data collection and base mapping as outlined above. To be included in the Construction Engineering agreement. 3. Property boundary research, including subdivision maps, right-of-way widths, property lines, and property ownership information other than readily available property line information from the County. 4. Plat of Survey/Topography. 5. Plat of Dedication/Easement. 6. Hydraulic water modeling. 7. Storm sewer modeling. 8. Any evaluation or modification to the CLIENT's sanitary or storm sewer systems. 9. Any significant roadway replacement and/or modifications other than patching associated with the installation of the water main and curb/gutter, driveway approach, and sidewalk replacement as required. 10. Preparation or administration of additional maps, plats, deeds, or easement documents not specifically referenced in the scope of services. 11, Construction Staking. 12. Record Drawings. Supplemental services not included in the AGREEMENT can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others Seeco Consultants, Inc. • Soil Boring and Geotechnical Report • LPC 662/663 Forms 6.0 Client Responsibilities N/A 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the AGREEMENT is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non -salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS 505. If any invoice is not paid within these timelines, COMPANY may, without waiving any Version2.3 02052021 HRGreen,,, Professional Services Agreement Lemont, IL — FY28 Water Main Improvements HR Green Project No.: 2503279 September 9, 2026 Page 5 of 6 claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. 7.3 Extra Services Any service required but not included as part of this AGREEMENT shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 7A Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Lump Sum fee of $60,000. 8.0 Terms and Conditions This Agreement is an addendum to and is considered part of the Master Agreement between CLIENT and COMPANY. All terms and conditions contained in that agreement apply to this Agreement. Version2.3 02052021 HRGreen. Professional Services Agreement Lemont, IL — FY28 Water Main Improvements HR Green Project No.: 2503279 September 9, 2026 Page 6 of 6 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Date: Bruce A. Hill Municipal Executive — Municipal Services #044404 Approved by: i„ Printed/Typed Name: Timothy J. Hartnett Title: President — Municipal Services Date VILLAGE OF LEMONT Accepted by: Printed/Typed Name Title: Village Administrator e Schafer September 9, 2026 September 9, 2026 Date: (���" Z,G J:\2025\2503279\Ad mi n\Co ntract\CI i ent\PSA_2503279_Lem ont-2028-Water-Mai n_9.9.2026. docx Version2.3 02052021