R-49-26 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for Ed Bossert Drive Bridge Repairs Design Engineering% - VILLAGE OF R, 4 q - ),�
�,FVILLAGE
418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for Ed Bossert Drive Bridge
Repairs Design Engineering
DATE: June 8, 2026
SUMMARY/BACKGROUND
HR Green is assisting the Village with design engineering services for necessary repairs at the
Ed Bossert Drive Bridge over the I&M Canal. The repairs and preservations methods being
implemented stem from an inspection performed in October 2023.
Total lump sum, not to exceed, fees for the project are $36,500.00.
ANALYSIS
Funds are included in the FY27 Infrastructure Fund budget for this project.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Ed Bossert Drive Bridge Repairs Design Engineering
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Ed Bossert Drive Bridge Repairs Design Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for Ed Bossert Drive Bridge Repairs Design Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R-YI-26
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR ED
BOSSERT DRIVE BRIDGE REPAIRS DESIGN ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on if/ -_ 2026
RESOLUTION NO. R- `q -26
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR ED
BOSSERT DRIVE BRIDGE REPAIRS DESIGN ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for Ed Bossert Bridge Repairs Design Engineering as further outlined in the
professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMON COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS _ DAY OF 7: t3 W 4<./ 2026.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES: ABSENT: ABSTAIN:
Samuel J. Forzley
Janelle Kittridge V
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
JOHN EGOFSKE
President
CHARLENE M. SMOLLEN
Village Clerk
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Exhibit A
Professional Services Agreement for Ed Bossert Drive Bridge Repairs Design Engineering
HRGreen.
PROFESSIONAL SERVICES AGREEMENT
For
Village of Lemont
Ed Bossert Drive over I&M Canal
Bridge Preservation / Repairs - Design
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL, 60439-3708
Ph: 815.257.1550
Bruce A. Hill, PE
Municipal Executive I — Municipal Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
HR Green Project No.: 2503966
May 6, 2026
Version 2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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HRGreen.
Professional Services Agreement
Bridge Repairs — Ed Bossert Drive
HR Green Project No.: 2503966
May 6, 2026
Page 1 of 6
THIS AGREEMENT is between Village of Lemont (hereafter "CLIENT') and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
CLIENT has initiated a project requiring professional engineering services to prepare plans,
specifications, and estimates for the preservation and maintenance of the bridge carrying
Ed Bossart Drive over the I&M Canal located in Lemont, Illinois. The scope of work includes
but is not limited to the following items as outlined in the provided inspection report dated
October 2023:
• Remove and replace the HMA wearing surface on the approach slabs
• Apply a penetrating concrete bridge deck sealer to the top of the concrete deck,
sidewalks and parapets to preserve the concrete that is exposed to deicing
chemicals
• Clean and paint the expansion bearings at the south abutment
• Repair spalled concrete and seal cracks
• Clean south expansion joint
• Investigate removing abandoned electrical service box
• Investigate enlarging the splash block at the north abutment
In general, this Scope of Services governs the engineering services required for the
preparation of plans, specifications, and estimates (PS&E). COMPANY will also provide
bidding assistance and Phase III support. It is assumed the proposed improvement will not
require additional right of way. Preparation of plat and legal descriptions and land
acquisition services are not included in this Scope of Services.
It is understood all engineering and construction for this project will be funded 100% locally
by CLIENT, as such, coordination with the Illinois Department of Transportation (IDOT) will
not be required. Coordination with the Illinois Department of Natural Resources (IDNR) and
the United States Army Corps of Engineers (USACE) will not be required. CLIENT intends
to bid the project locally.
1.2 Design Criteria/Assumptions
COMPANY will apply the following guidelines in the design of the project, including the
bridge and any other associated work and ancillary improvements:
A. IDOT Bridge Manual
B. AASHTO LRFD Bridge Design Manual
C. IDOT Standard Specifications for Road and Bridge Construction (latest edition)
D. Manual on Uniform Traffic Control Devices (MUTCD)
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
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HRGreen.
2.1 Data Collection and Review
Professional Services Agreement
Bridge Repairs — Ed Bossert Drive
HR Green Project No.: 2503966
May 6, 2026
Page 2 of 6
A. COMPANY will review the most recent inspection report and existing plans.
B. COMPANY will complete a site visit and confirm the scope of work items identified in
the Project Understanding.
2.2 Utility Coordination / Outreach
COMPANY will coordinate with any utility companies found to have facilities located within
the vicinity of the project limits. An initial request will be made via a JULIE locate request
(design -stage ticket). COMPANY will then request from all named companies via the results
of the JULIE request that these utility companies provide any available maps and/or plans
of existing facilities for placement into a computer -aided design and drafting (CADD) base
map for the design.
2.3 Contract Documents
COMPANY will prepare contract plans, specifications, and estimates for the proposed
improvements as described above. The contract documents will be submitted to CLIENT
for review and concurrence at the 90% (pre -final) and 100% (final) milestones. The contract
documents will not be submitted to any other agency. The following will be provided as part
of the contract documents for this project:
A. Contract Plans
Item
No. of Sheets
Cover Sheet / Index of Sheets
1
General Notes / Standards / Summary of Quantities
1
Maintenance of Traffic Plans
2
General Plan and Elevation (GP&E)
1
Repair Details
2
Existing Plans
6
Total
13
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HRGreen®
B. Specifications
Professional Services Agreement
Bridge Repairs — Ed Bossert Drive
HR Green Project No.: 2503966
May 6, 2026
Page 3 of 6
COMPANY will prepare the following specifications (as applicable) for inclusion in the
bid documents:
1. Supplemental Specifications and Recurring Special Provisions
2. Project Specific Special Provisions
3. Bureau of Local Roads Special Provisions
4. Bureau of Design and Environment Special Provisions
5. Guide Bridge Special Provisions
C. Estimates
COMPANY will prepare the following estimates for the project and submit to CLIENT for
review and concurrence at the 90% and 100% milestones:
1. Engineer's Opinion of Probable Construction Cost (EOPC)
2. Estimate of Time (EOT)
2.4 Bidding Assistance
Subsequent to the completion of the design and preparation of contract documents,
COMPANY will perform or assist in the following activities:
A. COMPANY will assemble the proposal booklet, advertise the project, attend the bid
opening, compile the bid tab and letter of recommendation.
B. COMPANY will provide any necessary bid assistance and respond to Contractor's bid
questions.
2.5 Post Design Activities
Subsequent to the completion of bidding activities, COMPANY will perform the following
post design activities:
A. COMPANY will assist with questions related to the design of the proposed
improvements that may arise during construction (Phase III support). For the purposes
of this Scope of Services, three (3) responses to contractor Requests for Information
(RFIs) have been assumed, which is based on a three (3) month construction duration
at a rate of one (1) RFI per month.
2.6 Quality Assurance and Quality Control
COMPANY will provide Quality Assurance and Quality Control (QA/QC) in accordance with
COMPANY's current Quality Manual (QM), which outlines processes for project planning,
including design input, outputs, review and verification. The QM also outlines internal
processes, such as standardization, internal project audits, selection and rating of
subconsultants, and monitoring of deliverables.
2.7 Project Administration
COMPANY will conduct general project administration throughout the duration of the
project, including management and oversight of the project team; periodic review of the
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Professional Services Agreement
Bridge Repairs — Ed Bossert Drive
HR Green Project No.: 2503966
May 6, 2026
Page 4 of 6
project execution; document control; scope, schedule and budget monitoring; billing and
invoicing; contract file management; and preparation of monthly progress reports.
2.8 Construction Observation
COMPANY will conduct spot inspections during construction.
3.0 Deliverables and Schedules Included in this Agreement
3.1 Deliverables
The following deliverables will be generated for this project and are included in this Scope
of Services:
A. Contract Plans
B. Specifications
C. Estimates
D. Three (3) responses to contractor RFIs (Phase III support)
3.2 Schedule
This Scope of Services is based upon an assumed project duration of 8 months,
commencing with COMPANY's receipt of Notice to Proceed from CLIENT. This schedule
was prepared to include reasonable allowances for review and approval times required by
CLIENT and public authorities having jurisdiction over the project. This schedule shall be
equitably adjusted as the project progresses, allowing for changes in the scope of the
project requested by CLIENT or for delays or other causes beyond the control of
COMPANY. An estimated timeline of milestones is as follows:
A. Contract Executed & NTP — June 2025
B. Pre -final Contract Documents — July 2025
C. Final Contract Documents — August 2025
D. Target Letting — August/September 2025
E. Construction — Fall 2025
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT:
A. Plat of Highways, Plat of Survey/Topography
B. Roadway Borings, Pavement Cores, Roadway Geotechnical Report (RGR)
C. Environmental Survey Request (ESR)
D. Socio-economic Analysis, Environmental Justice Evaluation
E. Air Quality Analysis, Traffic Noise Analysis
F. Species and Habitat Surveys
G. Existing Tree Species Identification
H. IDNR Historic Preservation Division Coordination (SHPO Coordination)
I. Wetland Impact Evaluation (WIE) Form
J. Water Quality Analysis, Pollutant Loading Analysis, Antidegradation Analysis
K. PESA, PSI, Special Waste Sampling, Analysis, LPC Forms, Clearances
L. USACE Section 404 Individual Permit
M. Project Development Report (PDR)
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Professional Services Agreement
Bridge Repairs — Ed Bossert Drive
HR Green Project No.: 2503966
May 6, 2026
Page 5 of 6
N. Public Involvement, Public Information Meeting, Community Advisory Group
O. Design and Plans for Sidewalk, Multi -use Path, and ADA Ramps
P. Suggested Maintenance of Traffic Plans
Q. Pavement Design
R. Land Acquisition Services (Appraisals, Review Appraisals, Negotiations)
S. Coordination with IDOT and FHWA
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
None
6.0 Client Responsibilities
None
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Lump Sum fee of $36,500.00.
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8.0 Terms and Conditions
Professional Services Agreement
Bridge Repairs — Ed Bossert Drive
HR Green Project No.: 2503966
May 6, 2026
Page 6 of 6
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR GREEN, INC.
Bruce A. Hill
Municipal Executive — Municipal
Title: Services — Engineerinq Date: 5/6/2026
Approved by:A �
Printed/Typed Name: Timothy J. Hartnett
Title: President — Municipal Services Date: 5/6/2026
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name: George Schafer
Title: Village Administrator Date:
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