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R-39-26 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2026 I & I Improvements Program Design and Construction Engineering0 -)� ?4d 418 Main Street ( Lemont, IL 60439 TO: Village Board Meeting FROM: Ted Friedley, Public Works THROUGH: SUBJECT: A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2026 1 & I Improvements Program Design and Construction Engineering DATE: April 27, 2026 SUMMARY/BACKGROUND HR Green is assisting the Village with design and construction engineering services for the annual Inflow and Infiltration (I&I) Improvements Program. This improvements program is dedicated to complying with the MWRD's Infiltration/Inflow Control Plan (IICP) on a yearly basis. This year's project will be approximately 2,600' of 8" sanitary sewer lining on the following streets: • Hillview Drive • Cherokee Place • Kip Place The time and material, not to exceed, fees for both the design and construction engineering services for the project are $24,000.00. ANALYSIS Funds have been included in the FY27 Budget for this project. Consistency with Village Policy 5-Year Capital Improvement Plan (if applicable) STAFF RECOMMENDATION Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2026 1 & I Improvements Program Design and Construction Engineering BOARD ACTION REQUESTED Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2026 1 & I Improvements Program Design and Construction Engineering ATTACHMENTS A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2026 1&1 Improvements Program Design and Engineering Construction. pdf VILLAGE OF LEMONT RESOLUTION NUMBER R-�--26 A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2026 I & I IMPROVEMENTS PROGRAM DESIGN AND CONSTRUCTION ENGINEERING JOHN EGOFSKE, Village President CHARLENE M. SMOLLEN, Clerk SAMUEL J. FORZLEY JANELLE KITTRIDGE KEN MCCLAFFERTY KEVIN SHA UGHNESSY RICK SNIEGOWSKI RON STAPLETON Trustees Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont onq 42026 RESOLUTION NO. R- -26 A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2026 I & I IMPROVEMENTS PROGRAM DESIGN AND CONSTRUCTION ENGINEERING WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt Resolutions for the benefits of the residents of the Village; and WHEREAS, the Village and HR Green, Inc. wish to enter a professional services agreement 2026 I & I Improvements Program Design and Construction Engineering as further outlined in the professional services agreement attached hereto as Exhibit A ("Agreement"); and WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the Village to authorize the Agreement attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows: SECTION 1: That the above recitals and legislative findings are found to be true and correct and are hereby incorporated herein and made a part hereof as if fully set forth in their entirety. SECTION 2: The Mayor and Board of Trustees of the Village of Lemont hereby approve the Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A, subject to attorney review. SECTION 3: The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with HR Green, Inc. SECTION 4: This Resolution, and its parts, are declared to be severable and any section, subsection, sentence, clause, provision, or portion of this Resolution that is declared invalid such decision shall not affect the validity of any other portion of this Resolution, which shall remain in full force and effect. SECTION 5: All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of such conflict. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS, ON THIS 2` DAY OF 2026. Samuel J. Forzley Janelle Kittridge Ken McClafferty Kevin Shaughnessy Rick Sniegowski Ron Stapleton PRESIDENT AND VILLAGE BOARD MEMBERS: AYES: NAYES V ATTEST: CHAR LE E M. SMOLLEN Village Clerk �oE of °2 &AL Alin ois ABSENT: ABSTAIN: JOHN EGOFSKE President Exhibit A Professional Services Agreement for 2026 I & I Improvements Program Design and Construction Engineering PROFESSIONAL SERVICES AGREEMENT For Lemont, IL - 2026 1&1 Improvements Program Design & Construction Engineering Village of Lemont Mr. George Schafer Village Administrator 418 Main Street Lemont, IL 60439 Ph: 815.257.1550 Bruce A. Hill, PE Municipal Executive — Governmental Services Engineering HR Green, Inc. 323 Alana Drive New Lenox, IL 60451 815.462.9324 Project No. 2503282 April 14, 2026 Version 2.3 02052021 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Version2.3 02052021 HRGreen© Professional Services Agreement Lemont, IL - 2026 Sewer Lining Program HR Green Project No.: 2503282 April 14, 2026 Page 1 of 3 THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding The CLIENT has a yearly inflow & infiltration program to lessen the infiltration into their existing system and keep up with the demands from the MWRD IICP due every year. This year the CLIENT has sewer lining scheduled in order to comply with the MWRD IICBP. Approximately 2,600' of 8" clay sanitary is proposed to be lined on the following roads: • Hillview Drive • Cherokee Place • Kip Place 1.2 Design Criteria/Assumptions • IDOT Standard Specifications for Road & Bridge Construction • Village of Lemont LIDO • MWRD Specifications 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: 2.1 Prepare construction specifications and contract documents using CLIENT and Illinois DOT Standard Specifications (for 100% design stage). 2.2 Provide a final Opinion of Probable Cost for the project to file with the completed documents. 2.3 Develop a final project schedule for advertisement, bidding, and construction completion. 2.4 Attend bid opening, review bids, and recommend bidder to the CLIENT for approval. 2.5 Provide Construction Inspection. 2.6 Provide Monthly Pay Estimates according to IDOT/CLIENT specifications. 2.7 Collect Sewer Video at the end of the project (if applicable). 3.0 Deliverables and Schedules Included in this Agreement 1. Notice to Proceed — NTP....................................................................................... May 2026 2. Final Documents............................................................................................. June 12, 2026 3. CLIENT Bid opening....................................................................................... June 26, 2026 4. CLIENT Council award contract...................................................................... July 13, 2026 5. Contractor Start (Anticipated — T.B.D.) ....................................................September 1, 2026 6. Project Completion Date (Anticipated — Weather Permitting)..................November 30, 2026 Version2.3 02052021 HRGreen® Professional Services Agreement Lemont, IL - 2026 Sewer Lining Program HR Green Project No.: 2503282 April 14, 2026 Page 2 of 3 This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this AGREEMENT: N/A Supplemental services not included in the AGREEMENT can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others N/A 6.0 Client Responsibilities N/A 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the AGREEMENT is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non -salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS 505. If any invoice is not paid within these timelines, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. 7.3 Extra Services Any service required but not included as part of this AGREEMENT shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. Version2.3 02052021 HRGreen. 7.4 Exclusion Professional Services Agreement Lemont, IL - 2026 Sewer Lining Program HR Green Project No.: 2503282 April 14, 2026 Page 3 of 3 This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis with a Not to Exceed fee of $24,000.00. 8.0 Terms and Conditions This Agreement is an addendum to and is considered part of the Master Agreement between CLIENT and COMPANY. All terms and conditions contained in that agreement apply to this Agreement. This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Aril 14, 2026 Bruce A. Hill Municipal Executive — Municipal Services — Engineering t,J' . #Xe Approved by: k" Printed/Typed Name: Timothy J. Hartnett Title: President — Municipal Services Date: April 14, 2026 VILLAGE OF LEMONT Accepted by: zl< Printed/Typed Name: rge Schafer Title: Villaae Administrator Date: J:\2025\2503282\Admin\Contract\Client\2503282_PSA_Lemont_IL-2026 I&I Improvements Program.docx Version2.3 02052021