R-38-26 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for Parking Garage Phase 2 Construction Engineering418 Main Street Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for Parking Garage Phase 2
Construction Engineering
DATE: April 27, 2026
SUMMARY/BACKGROUND
HR Green is assisting the Village with construction engineering services for the 2nd phase of
the Parking Garage improvements. Improvements to be performed under this contract consist
of necessary parking garage repairs for the Village Parking Garage located at 340 River
Street, Lemont, IL 60439. Repairs include concrete sealer, epoxy crack injection, structural
repair of concrete, silicone joint sealer and all appurtenant construction.
The time & material, not to exceed, fees for the project are $20,000.00.
ANALYSIS
Funding will come from the Infrastructure Fund - Safety.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Parking Garage Phase 2 Construction Engineering
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Parking Garage Phase 2 Construction Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for Parking Garage Phase 2 Construction Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R--26
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
PARKING GARAGE PHASE 2 CONSTRUCTION ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on+ A026
RESOLUTION NO. R- 30 -26
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
PARKING GARAGE PHASE 2 CONSTRUCTION ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement Parking Garage Improvements Phase II Construction Engineering as further outlined in
the professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS DAY OF i-i 2026.
Samuel J. Forzley
Janelle Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
I�
V
i
CHARLENE M. SMOLLEN
Village Clerk
ABSENT: ABSTAIN:
- f-
JOHN EGOFSKE
President
Exhibit A
Professional Services Agreement for Parking Garage Phase 2 Construction Engineering
HRGreen.
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL — Parking Garage — Phase 2
Construction Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Bruce A. Hill, PE
Municipal Executive — Municipal Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2602262.01
April 14, 2026
Version 2.3 02052021
TABLE OF CONTENTS
1.0 SCOPE OF SERVICES
2.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
3.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
4.0 SERVICES BY OTHERS
5.0 CLIENT RESPONSIBILITIES
6.0 PROFESSIONAL SERVICES FEE
7.0 TERMS AND CONDITIONS
Version2.3 02052021
Professional Services Agreement
Lemont, IL — Parking Garage — Phase 2 Construction Engineering
HR Green Project No.: 2602262.01
HRGreen® April
pPage 1 of 5
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The CLIENT has identified their Parking Garage located at 320 River Street is in need of
repair throughout the 4-story structure. The CLIENT has budgeted for these repairs to be
done on a story -by -story basis. Last year, the CLIENT started with the 41h story. This year
is Phase 2 and this phase could potentially complete the remaining 3 stories of the
parking garage.
1.2 Design Criteria/Assumptions
• IDOT Standard Specifications for Road & Bridge Construction
• Village of Lemont Code
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
COMPANY will provide Construction Observation Services on a time and material, not -to -
exceed contract amount basis. The hours provided are based on 20 working days. Any
additional work due to an extended schedule dictated by the contractor's performance or
unanticipated work due to site conditions could warrant a contract addendum.
The following is a breakdown of the various tasks associated with the construction
observation which will be completed by COMPANY.
A. Start Up
COMPANY will ensure that the project details, construction timelines, and any
impacts that the project may create will be coordinated with the CLIENT prior to the
start of construction.
COMPANY will mark, measure, and document contract removal pay items prior to
the contractor starting work.
COMPANY will review all material submittals and confirm they meet specification.
COMPANY will coordinate all notices and coordination with the CLIENT to give
residents plenty of warning that multiple floors of the parking garage will be out of
service during this project.
B. Construction Observation
COMPANY will be on -site to observe and verify that items being constructed and
materials being utilized are in general conformance with the approved plans and
Version2.3 02052021
Professional Services Agreement
Lemont, IL — Parking Garage — Phase 2 Construction Engineering
HR Green Project No.: 2602262.01
H RG Teen . April
pPage 2 of 5
specifications and the Illinois Department of Transportation Standard Specifications
for Road and Bridge Construction.
COMPANY anticipates that a Construction Engineer will be onsite approximately
fifteen (15) hours per week for approximately four (4) weeks. An additional ten (10)
hours total have been allocated to a Senior Project Manager to provide support to the
Construction Engineer during construction observation operations. A total of seventy
(70) hours have been allotted for daily field construction observation for this project.
C. Meetings
COMPANY will attend the preconstruction meeting at the CLIENT with the contractor
and subcontractors. A total of three (3) hours have been allocated for the Senior
Project Manager to attend the preconstruction meeting and prepare the agenda and
complete the meeting minutes.
D. Administration/Coordination
This task will involve the oversight of the project by management, which will include
the on -going review of the project execution, documentation, schedule and budget,
contract file management, and general correspondence between COMPANY,
CLIENT, the contractor, and subcontractors. COMPANY has allotted two (2) hours
for the Senior Project Manager and administrative support for the project.
E. Project Close Out
COMPANY anticipates approximately eight (8) hours to complete the project closeout
and final documentation for this project. This task includes the preparation of final
job records, completion of punch list, final payment estimate, final change order, and
all necessary coordination with IDOT to close out the MFT section number.
Disclaimer
COMPANY shall not supervise, direct or have any control over the contractor's work.
COMPANY shall not have any responsibility for the construction means, methods,
techniques, sequences or procedures selected by the contractor. Also, COMPANY is not
responsible for the contractor's safety precautions or programs in connection with this work.
These rights and responsibilities are solely those of the contractor.
COMPANY shall not be responsible for any acts or omissions of the contractor,
subcontractor or any entity performing any portion or the work, or any agents or employees
of any of them. COMPANY does not guarantee the performance of the contractor and shall
not be responsible for the contractor's failure to perform its work in accordance with the
contract drawings and documents.
Version2.3 02052021
Professional Services Agreement
Lemont, IL — Parking Garage — Phase 2 Construction Engineering
HR Green Project No.: 2602262.01
April 14, 2026
H RG reen ® Page 3 of 5
3.0 Deliverables and Schedules Included in this Agreement
1. Notice to Proceed — NTP....................................................................................... April 2026
2. Contractor Start (Anticipated — T.B.D.)........................................................... May 15, 2026
3. Project Completion Date................................................................................. July 15, 2026
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT (an additional agreement
will be proposed for construction engineering once the low bidder has established their
project schedule):
N/A
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
• N/A
6.0 Client Responsibilities
N/A
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
Version2.3 02052021
Professional Services Agreement
Lemont, IL — Parking Garage — Phase 2 Construction Engineering
HR Green Project No.: 2602262.01
HRGreen . April
pPage 4 of 5
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Time and Material basis with a Not to Exceed fee: $20,000.00
Version2.3 02052021
Professional Services Agreement
Lemont, IL — Parking Garage — Phase 2 Construction Engineering
HR Green Project No.: 2602262.01
April 14, 2026
H RGreen ® Page 5 of 5
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR GREEN, INC.
Bruce A. Hill
Municipal Executive — Municipal Services — Engineering
Approved by:rg4.*�'
Printed/Typed Name: Timothy J. Hartnett
Title: President — Municipal Services Date: April 14, 2026
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name: George Schafer
Title: Village Administrator Date: V—
J:\2026\2602262.01\Admin\Contract\Client\PSA 2602262.01 Lemont IL - Parking Garage Phase 2 Construction Engineering 2026_0210.docx
Version2.3 02052021