R-24-26 Approving Old Police Station HVAC Replacement418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Old Police Station HVAC Replacement
DATE: March 23, 2026
SUMMARY/BACKGROUND
As discussed at the March 18th COW meeting, Village Staff received three (3) quotes for the
replacement of the HVAC system at the Old Police Station / Village Hall. Work includes
removing the old multi -zone air handler, boiler, fan, condensing unit, and replacing with three
(3) split system zones serving the offices, 1st floor conference room, and jail cell area with
three (3) condensing units to be installed on the roof. Additional upstairs offices, garage, front
and rear entrances, generator room, and storage room will also have new systems installed as
outlined in the proposal. The boiler system was installed in the early 1980's and requires
replacement.
GT Mechanical, 15729 South Annico Drive, Homer Glen, IL 60491 provided the low quote
amount of $239,700.00.
ANALYSIS
This project was identified in the 5-year Capital Plan and $200,000 is included in the FY26
Budget.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution Approving Old Police Station HVAC Replacement
BOARD ACTION REQUESTED
Pass A Resolution Approving Old Police Station HVAC Replacement
ATTACHMENTS
A Resolution Approving Old Police Station HVAC System Replacement.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R--26
A RESOLUTION APPROVING OLD POLICE STATION HVAC SYSTEM
REPLACEMENT
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on:3A 026
RESOLUTION NO. R-__-26
A RESOLUTION APPROVING OLD POLICE STATION HVAC SYSTEM
REPLACEMENT
WHEREAS it has become necessary for the Old Police Station HVAC system to be
replaced; and
WHEREAS, in connection with the work to be conducted on the replacement of the
HVAC System, the Village has researched and evaluated available options and contractors; and
WHEREAS, upon review by Village staff, GT Mechanical, 15729 South Annico Drive,
Homer Glen, IL 60491, provided the lowest proposal in the amount of $239,700.00; and
WHEREAS, Section 5/8-9-1 of the Illinois Municipal Code (65 ILCS 5/8-9-1) allows the
Board of Trustees of the Village ("Village Board"), upon a vote of two-thirds of the trustees then
holding office, to waive the requirements for competitive bidding; and
WHEREAS, The Village Board has determined that it is advisable, necessary, and in the
best interest of the Village to waive competitive bidding and authorize the Old Police Station
HVAC system replacement for $239,700.00.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
Incorporation Recitals. The foregoing findings and recitals are hereby adopted as Section
One of this Resolution and are incorporated by reference as if set forth verbatim herein.
SECTION 2:
Waiver of Public Bid Requirements and Authority to Purchase. The Village Board hereby
waives the competitive bidding requirements otherwise applicable to the Old Police Station
HVAC system replacement by GT Mechanical at a price not to exceed $239,700.00 as Exhibit A.
SECTION 3:
The Village Administrator or his designee is hereby authorized to execute any documents
and take any other steps necessary to complete the Old Police Station HVAC system replacement
by GT Mechanical a price not to exceed $239,600.00 and to otherwise carry out this Resolution.
SECTION 4:
This Resolution shall be in full force and effect from and after its passage and approval as
provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS 5 DAY OF q /k 2026.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
Samuel J. Forzley
Janelle Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
CHARLENE M. SMOLLEN
Village Clerk
C�� OF IF�
0
(SEAL
1//i n 60
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
Exhibit A
GT Mechanical Proposal
MECHANICAL
PROJECTS & DESIGN, INC.
15729 South Annico Drive
Homer Glen, IL 60491
(708) 645-7400 * FAX (708) 645-0687
February 2, 2026
Mr. Randy Earnest
Lemont Public Works
16680 New Avenue Lemont, IL 60439
RE: Old Police Station
Randy:
Please find scope options and associated cost related to the existing HVAC system below.
New systems for Old Police Station Buildine
• Remove old police station multizone air handler, relief fan, condensing unit and boiler
plant. Blank off the outside air louver, relief opening, and combustion air intake
louver.
• Provide (3) split system zones serving : offices, large conference room on I" floor,
and jail cell area of the building.
• Split systems will be condensing furnaces with roof mounted condensing units.
• Existing roof equipment rails associated with existing condensing unit will be used for
(3) new condensing units.
• We will provide a new pipe curb in place of existing pitch pockets. Roofing
contractor to roof in.
• Ductwork for furnaces to existing distribution ductwork
• Gas piping to furnaces
• Power wiring
• Startup
• Air balancing of furnaces and zone ducts associated with existing multi -zone air
handler
• (2) Offices on top floor: provide ductless split system low ambient heating heat pump
with (2) indoor evaporators, one for each space. Heat pump located on roof above
with roof rails. Condensate drains to exterior walls. Please allow for roof patching of
(4) small equipment rails and (2) pipe curbs.
• Garage space off Main street: Replace hydronic unit heater with gas fired unit heater
with new thermostat. Extend gas piping through attic space. Flue through the roof.
Please allow roof patching for flue
• Electric wall heaters for front entry off sidewalk, rear stairwell, generator room, and
upper floor storage room. Allowed for power wiring.
P-�cr 1 t>r 2
MECHANICAL
PROJECTS & DESIGN, INC.
15729 South Annico Drive
Homer Glen, IL 60491
(708) 645-7400 * FAX (708) 645-0687
• Also included: HVAC drawings for coordination and review.
Total ............................................ $239,700
Not included:
• Premium time
• Sales tax
• Roof patching
• Please allow for abatement of asbestos fitting associated with hydronic piping around
boiler and air handler.
Sincerely,
Gregory E. Uher, PE
President
N;�CI: 2 or 2
Exhibit B
RAM Mechanical Services Proposal
258 South Westgate Drive
11Z_
Carol Stream, IL 60188
P: 6301665.6620
IV
f: 6301665d335
MECHANICAL SERVICES
wwwrammechanical.com
February 10, 2026
Mr. Randy Earnest
Lemont Public Works
16680 New Avenue Lemont, IL 60439
HVAC system replacement at the old police station
Our proposal to replace the existing HVAC system at the building referred to as the old
police station includes the following:
Inclusions: Items included in RAM's Scope of Work.
➢ Remove existing air handler, boiler, and roof mounted condensing unit.
➢ Patch abandoned wall openings with sheet metal.
➢ Furnish & install (3) Carrier furnaces with remote roof mounted condensing units that
will serve (3) zones — 1 st floor offices, large conference room on 151 floor, and jail
section of the building.
➢ Ductwork in mechanical room
➢ Thermostats and wiring for each zone
➢ Furnish & install (1) 2 zone ductless heat pump system for 2nd floor spaces
➢ Furnish & install (3) electric wall heaters
➢ Replace hot water unit heater in garage with new gas fired unit heater
➢ Gas piping
➢ Power wiring to new equipment
➢ Startup and balancing of furnaces
Exclusions: Items not included in RAM's Scope of Work
A. Sales Tax
B. Asbestos testing or remediation
C. Overtime or off hour installation
D. Roofing or flashings
E. Drawings
Project Price for the above Scope of work: $273,800.00
This proposal is based on the following additional provisions:
This proposal is subject to review after (7) days, due to unstable pricing &
availability on Material and equipment
Equipment and material pricing utilized in the formulation of this proposal is
based on standard manufactures delivery dates. Unless specified above,
additional costs associated with accelerated or "Quick Ship" deliveries are
excluded.
SIA
INTERGRITYANDEFFICIENCY THROUGH INNOVATION
1005c fl.Pape I ;4FPA
MECHANICAL SERVICES
258 South Westgate Drive
Carol Stream, IL 60188
P: 630I665-6620
F: 630I665-7335
www.rammechanical.com
• RAM Mechanical's standard insurance coverages, Primary, non-contributory or
waivers of subrogation insurance requirements are available at additional costs.
• Permits, bonds or fees are excluded.
• Our standard payment terms are net thirty from date of invoice.
• The Price does not include any amounts from changes in taxes, tariffs, or other
similar charges that are enacted after the date of this Quotation. Subcontractor
shall be entitled to an equitable adjustment in time and money for any costs that
it incurs directly or indirectly that arise out of or relate to changes in taxes, tariffs,
or similar charges due to such changes including, without limitation, escalation,
delay damages, costs to re -procure, costs to change suppliers, costs of
manufactured equipment or goods, or other costs of any kind resulting from the
changes.
If you have any questions concerning the above, please do not hesitate to contact the
undersigned.
Respectfully submitted,
6w5f "
Jeff Kane
RAM MECHANICAL SERVICES
d* ' HoneYWetl I r .
N.►,FA
PlFPA. c+x•�t��», �,_�� :r:.-��—.:.s ��i INTER6RIiVAMOEFFICIENCY THROUGH /NNOVA>-ION
100% R.—Yerd Paper , _ , ,,!:,.
Exhibit C
Dynamic Heating & Piping Company Proposal
1,"Dynamic
HEATING & PIPING COMPANY
A 1\I11iority Business I ntcrprise
4739 136TII STREET • CRESI'WOOD, IL 60418-1968
(708) 388-8120 • FAX (708) 388-8140
www. dynamicpiping. net
February 6, 2026
Randy Earnest
Lemont Public Works
16680 New Avenue
Lemont, IL 60439
Re: HVAC Retrofit at
Old Police Station
We propose to furnish and install the modifications to HVAC system for the old
police station based on the following scope of work:
1. Disconnect & remove gas fired boiler, condensing unit, multizone unit, return
fan, garage unit heater and associated ductwork and piping.
2. Furnish and install (3) new split systems consisting of 95% efficient gas
furnaces and air-cooled condensing units to serve the offices, conference
room and jail cell areas. Condensing units to sit on roof above existing
mechanical room and furnaces shall be located in the mechanical room.
3. (1) Two zone ductless split system to serve the (2) second floor offices.
4. (1) Gas fired unit heater for garage
5. (3) Electric heaters for front entry vestibule, rear stairwell and emergency
generator room
6. Ductwork modifications as required
7. Refrigerant piping
8. Gas piping
9. Condensate drain piping
10. Power and control wiring
11. Start up and checkout of all new equipment.
12. Test & balance
13.One year labor & material warranty with an additional four-year parts only
warranty on the compressors.
Not Included
• Sales tax
• Permit fees
• Premium time
• Asbestos abatement
• Roofing
Installed Cost $265,000.00
We thank you for the opportunity to submit this proposal. If you have any questions
regarding this proposal, please contact me at any time.
Dynamic Heating and Piping
John Brooks — VP Operations