R-16-26 Approving a Sales Agreement for Purchase of Portable Radios for the Lemont Emergency Management Agency from the Emergency Telephone System Board of DuPage County418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Judy Radomski, Police Department
THROUGH:
SUBJECT: A Resolution Approving a Sales Agreement for Purchase of Portable
Radios for the Lemont Emergency Management Agency from the
Emergency Telephone System Board of DuPage County
DATE: March 9, 2026
SUMMARY/BACKGROUND
The Lemont Emergency Management Agency (LEMA) under guidance of the Lemont Police
Department, has proposed the purchase of 20 Motorola APEX7000 portable radios from the
Emergency Telephone System Board (ETSB) of DuPage County. The attached sales
agreement outlines the process for purchase.
ANALYSIS
The updated Village of Lemont Strategic Plan outlines Operational Excellence as a strategic
priority. The Village of Lemont recognizes the value of modernizing the technological aspect
of LEMA through the updating of communications equipment.
It is anticipated that the LEMA will purchase from ETSB, 20 used Motorola APEX7000
portable radios, charges, batteries and microphones, all in as is condition.
The agreement and purchase will allow for interagency communication with other emergency
management agencies and with local police and fire agencies in other communities.
Cost per radio with all accessories is $500.00. The agreement allows for six (6) radios to be
purchased in Fiscal Year 2026 and the additional fourteen (14) radios to be purchased in
Fiscal Year 2027.
Consistency with Village Policy
Budget (if applicable)
STAFF RECOMMENDATION
Staff recommends the Village of Lemont enter into the sales agreement with ETSB of DuPage
County for the purchase of radios.
BOARD ACTION REQUESTED
Authorization to sign the LEMA-ETSB Sales Agreement.
ATTACHMENTS
Resolution LEMA Radio Purchase 03.09.26.pdf
LEMA Radio Purchase Sales Agreement 03.09.26.pdf
VILLAGE OF LEMONT
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RESOLUTION NO. b`L-Aa
A RESOLUTION APPROVING A SALES AGREEMENT FOR PURCHASE OF PORTABLE
RADIOS FOR THE LEMONT EMERGENCY MANAGEMENT AGENCY FROM THE
EMERGENCY TELEPHONE SYSTEM BOARD OF DUPAGE COUNTY
ADOPTED BY THE
PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT
THIS 9TH DAY OF MARCH 2O26
Published in pamphlet form by
authority of the President and Board of
Trustees of the Village of
Lemont, Counties of Cook, Will and DuPage,
Illinois on this 9th day of March 2026
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RESOLUTION NO. L
A RESOLUTION APPROVING A SALES AGREEMENT FOR PURCHASE OF
PORTABLE RADIOS FOR THE LEMONT EMERGENCY MANAGEMENT AGENCY
FROM THE EMERGENCY TELEPHONE SYSTEM BOARD OF DUPAGE COUNTY
WHEREAS, the Village of Lemont ("Village") is an Illinois Municipal Corporation
pursuant to the Illinois Constitution of 1970 and the Statutes of the State of Illinois; and
WHEREAS, the Emergency Telephone System Board of DuPage County wishes to enter
into an agreement with the Village of Lemont ("Village") for the sale of portable radios to the
Lemont Emergency Management Agency; and
A; and
WHEREAS, the terms and conditions of the agreement are attached to hereto as Exhibit
WHEREAS, both parties seek to enter into the terms and conditions of this agreement.
BE IT RESOLVED by the Village President and Board of Trustees of the Village of
Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION ONE: The foregoing findings and recitals are hereby adopted as Section
One of the Resolution and are incorporated by reference as if set forth verbatim herein.
SECTION TWO: This Resolution shall be in full force and effect from and after its
passage and approval as provided by law.
APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS on
this 9th DAY OF MARCH 2O26.
PRESIDENT AND VILLAGE BOARD MEMBERS:
Samuel J. Forzley
Janelle Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
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ABSENT: ABSTAIN
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(SQ*M&LENE M. SMOLLEN, Village Clerk
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SALES AGREEMENT
Contract No.: 26DEDIRS112
Dated: March 11, 2026
This is an Agreement by and between The County of DuPage and Emergency Telephone
System Board of DuPage County, hereafter called SELLER, and the Lemont Emergency
Management Agency, a public safety entity, hereafter called BUYER.
In consideration of the mutual undertakings herein contained, the parties hereto agree as
follows:
1. SALE: SELLER agrees to sell to BUYER and BUYER agrees to purchase from
SELLER portable radios and accessories listed in Attachment A (referred to as the
"Equipment") in accordance with the terms and conditions specified herein.
2. SALE PRICE: The Sale Price of the Equipment: $500.00.
$500.00 per APX7000 7/800 UHF non-ruggedized portable radio in "as is condition".
Radio mic, charger and battery will be provided one per portable also in "as is
condition" at no charge if SELLER has available functioning stock. Radio includes
TDMA.
6 APX7000 71800 UHF portable radio @ $500.00 = $3,000.00
Additional 14 APX7000 71800 UHF portable radios @ $500.00 = $7,000.00 after
May 1, 2026 by separate agreement.
3. PAYMENT: BUYER agrees to pay SELLER pursuant to the Illinois Prompt Payment
Act (30 ILCS 540). The SELLER will invoice BUYER upon delivery of equipment as
shown in Attachment A. The BUYER may remit all costs at any time during the
payment period.
4. DELIVERY: BUYER shall be responsible for the pickup at 420 County Farm Road,
Winfield, Illinois or shipping costs of all items on Attachment A.
5. WARRANTY: SELLER MAKES NO WARRANTY, EXPRESS OR IMPLIED, AS TO
THE DESIGN, OPERATION, OR AS TO THE QUALITY OF THE MATERIAL OR
WORKMANSHIP IN, THE EQUIPMENT AND ALL WARRANTIES INCLUDING
WARRANTIES OF, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR
PURPOSE OF THE EQUIPMENT ARE HEREBY EXCLUDED. BUYER AGREES
THAT SELLER WILL IN NO EVENT BE LIABLE FOR DAMAGES ARISING IN
STRICT LIABILITY OR FOR SPECIAL, INCIDENTAL OR CONSEQUENTIAL
DAMAGES OF ANY KIND, HOWEVER ARISING. SELLER'S LIABILITY SHALL
UNDER NO CIRCUMSTANCES EXCEED THE PURCHASE PRICE OF SUCH ITEM
OF EQUIPMENT SET FORTH IN THIS AGREEMENT.
6. TITLE: Title to the Equipment free and clear of all liens, claims and encumbrances of
any kind shall vest in BUYER upon final payment by BUYER to SELLER of the full
Sale Price required to be paid pursuant to Paragraph 3 hereof.
7. NOTICES: Any notice hereunder shall be in writing and shall be deemed to be given
when delivered, including but not limited to overnight courier or electronic
transmission or, if mailed, on the third day after mailing by registered or certified mail,
postage prepaid and addressed to BUYER or SELLER at its respective address
shown on the preamble to this Agreement, or to either party at such other address it
has designated as its address for purposes of notice hereunder.
8. FORUM SELECTION, CHOICE OF LAW, AND INDEMNITY:
A. The venue for all disputes arising out of this contract will be exclusively in the
circuit court for the Eighteenth Judicial Circuit in DuPage County, Illinois;
B. This contract shall be governed by the laws of the State of Illinois including all
matters of construction, validity, performance and enforcement; and
C. BUYER shall, at all times, to the extent permitted by law, fully indemnify, hold
harmless, and defend the SELLER and its officers, agents, and employees from
and against any and all claims and demands, actions or suits brought against
them. BUYER shall likewise be liable for the cost, fees and expenses incurred in
the SELLER's defense of any such claims, actions or suits. Notwithstanding this
duty to indemnify, the Parties recognize that the DuPage County State's Attorney
is the exclusive legal representative of the County of DuPage and the SELLER.
Nothing contained herein shall be construed as prohibiting the DuPage County
State's Attorney's Office from defending the SELLER, the County, or their officials,
directors, officers, agents and employees, from defending through the selection
and use of their own agents, attorneys and experts, any claims, suits, demands,
proceedings and actions brought against them. Indemnification shall be deemed a
waiver of the SELLER or the County of DuPage's defenses under the Illinois Local
Government and Governmental Employees Tort Liability Act.
9. MISCELLANEOUS
A. This Agreement constitutes the entire agreement between SELLER and BUYER
with respect to the sale and purchase of the Equipment on Attachment A and
supersedes all prior and concurrent offers, promises, representations,
negotiations, discussions and agreements that may have been made in
connection with the sale of the Equipment. No representation or statement not
contained herein shall be binding upon SELLER or BUYER as a warranty or
otherwise unless in writing and executed by the party to be bound thereby. If
BUYER does not sign this Agreement and return the signed copy of this
Agreement to SELLER within sixty (60) days of the receipt of the Agreement, this
Agreement may be voided at SELLER'S election.
B. BUYER shall not assign its rights under this Agreement unless it has obtained the
prior written consent of SELLER. This Agreement shall be binding upon and inure
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to the benefit of the parties hereto and their respective successors and permitted
assigns.
C. This Agreement shall be governed by construed in accordance with the internal
laws of the State of Illinois including all matters of construction, validity,
performance and enforcement.
D. This Agreement is subject to acceptance by SELLER at its offices referred to in
the preamble and shall only become effective on the date thereof.
E. No revision or modification of this Agreement shall be effective unless it is in
writing and signed by duly authorized officers of BUYER and SELLER.
F. The BUYER further agrees that any options which are integrated as part of the
subscriber units including but not limited to Airtime are the responsibility of the
BUYER.
G. The BUYER understands that purchase of equipment does not entitle BUYER to
access to the DuPage Emergency Dispatch Interoperable Radio System (DEDIR
System). Access to the DEDIR System may be granted through a different
application request.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed and do
each hereby warrant and represent that its signatory whose signature appears below has
been and is on the date of this Agreement duly authorized by all necessary and
appropriate corporate action to execute this Agreement.
If this Agreement is not executed by both parties and returned to SELLER within sixty
(60) days of receipt, SELLER may terminate this Agreement without notice.
Emergency Telephone System Board BUYER:
Of DuPage County
By:
Title:
By:
Authorized Signatory Authorized Signatory
Title:
Date: Date:
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