R-13-26 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2026 MFT Resurfacing Design EngineeringVILLA(}E OF
�VEMONT
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
-13-,9,&
418 Main Street I Lemont, IL 60439
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for 2026 MFT Resurfacing
Design Engineering
DATE: February 23, 2026
SUMMARY/BACKGROUND
HR Green is assisting the Village with design engineering services for the yearly MFT
Roadway Resurfacing project. The total lump sum, not to exceed fee for the project is
$75,000.00.
As outlined in the Agreement the streets included in this project will be:
• Logan Street - East Street to Czacki Street
• Forest Lane - Keepataw Drive to Cul De Sac
• Keepataw Lane - Keepataw Drive to Cul De Sac
• Briarcliffe Drive - 127th Street to Province Drive
• Thornberry Drive - 127th Street to Province Drive
• Province Drive - Briarcliffe Drive to Thornberry Drive
• Stratton Drive - Province Drive to Thornberry Drive
• Wilshire Court - Briarcliffe Drive to Cul De Sac
• Windsor Court - Briarcliffe Drive to Cul De Sac
• Sterling Drive - Briarcliffe Drive to Dead End
ANALYSIS
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for 2026 MFT Resurfacing Design Engineering
BOARD ACTION REQUESTED
Pass Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for 2026 MFT Resurfacing Design Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for 2026 MFT Resurfacing Design Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- !3 -26
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2026
MFT RESURFACING DESIGN ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFER TY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on'j_-Z2026
RESOLUTION NO. R- 13 -26
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2026
MFT RESURFACING DESIGN ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement 2026 MFT Resurfacing Design Engineering as further outlined in the professional
services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS DAY OF p,�r� (( l,� 2026.
Samuel J. Forzley
Janelle Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
Id
V
V
CHARLENE M. SMOLLEN
Village Clerk
Of- OF
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MAL
Alin ®is
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
Exhibit A
Professional Services Agreement for 2026 MFT Resurfacing Design Engineering
HRGreen
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL - 2026 MFT Resurfacing
Design Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Bruce A. Hill, PE
Municipal Executive — Municipal Services Engineering
HR Green, Inc.
323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2503275
February 4, 2026
Version 2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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HRGreen.
Professional Services Agreement
Lemont, IL - 2026 MFT Resurfacing
HR Green Project No.: 2503275
February 4, 2026
Page 1 of 5
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT') and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The project is located on various roadways within the jurisdiction of the CLIENT. The
improvement will consist of asphalt pavement resurfacing, pavement patching, concrete
curb removal and replacement, sidewalk removal and replacement, and miscellaneous
items to complete the project. The following roadways will be a part of the project:
a. Logan Street — East Street to Czacki Street
b. Forest Lane — Keepataw Drive to Cul de sac
c. Keepataw Lane — Keepataw Drive to Cul de sac
d. Briarcliffe Drive — 127th Street to Province Drive
e. Thornberry Drive — 127th Street to Province Drive
f. Province Drive — Briarcliffe Drive to Thornberry Drive
g. Stratton Drive — Province Drive to Thornberry Drive
h. Wilshire Court — Briarcliffe Drive to Cul de sac
i. Windsor Court — Briarcliffe Drive to Cul de sac
j. Sterling Drive — Briarcliffe Drive to Dead End
The improvement will consist of asphalt pavement resurfacing, pavement patching, concrete
curb removal and replacement, sidewalk removal and replacement, and miscellaneous
items to complete the project.
COMPANY understands that the CLIENT requires Preliminary Engineering and
Construction Engineering services for the proposed improvements. A separate Construction
Engineering services proposal will be prepared after the project has been awarded.
This work will include Preliminary Engineering tasks required for the preparation of proposal
documents, quantities of work, typical sections, construction details, project specifications,
construction cost estimates, preparation of proposal booklet for bidding, and all other related
work necessary to complete the proposal documents. Preparation of Preliminary
Engineering documents will follow CLIENT and Illinois Department of Transportation (IDOT)
MFT standards and procedures.
1.2 Design Criteria/Assumptions
The engineering and contract documents will be developed according to the applicable
requirements within the following design guidelines:
a) Bureau of Local Roads and Streets (BLR) Manual; and
b) Village ordinances (as applicable).
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HRGreenm
2.0 Scope of Services
Professional Services Agreement
Lemont, IL - 2026 MFT Resurfacing
HR Green Project No.: 2503275
February 4, 2026
Page 2 of 5
The CLIENT agrees to employ COMPANY to perform the following services:
2.1 PRELIMINARY/DESIGN ENGINEERING
A. Initial Kickoff Meeting
COMPANY and the CLIENT will meet to ascertain that the scope of services is
clearly defined to maintain the project schedule.
B. Roadway Design
COMPANY will perform a thorough field evaluation of the streets to be improved.
The field evaluation will obtain measurements and define the pavement
improvement strategy. Roadway typical sections, location maps, and construction
details will be developed showing resurfacing limits and related improvements.
COMPANY will also put together grading plan sheets for those that require a more
detailed treatment than resurfacing (i.e. widening, roadway extension, or any
specific areas that need grading assistance). COMPANY will coordinate with the
CLIENT to design a Hot Mix Asphalt (HMA) pavement that meets CLIENT and IDOT
standards.
Roadway Design will include all of the streets mentioned above.
C. Special Provisions
COMPANY will prepare contract special provisions for the project. The document
will include Supplemental, Recurring, BLR, BIDE, and project specific special
provisions, as necessary. The project specific special provisions will be written to
cover any items not covered by the Standard Specifications for Road and Bridge
Construction.
D. Maintenance of Traffic
An analysis of how the proposed improvements will be constructed and the
maintenance of traffic and facilities will be discussed with the CLIENT. It is
assumed applicable IDOT Highway Standards will be used for traffic control and
protection during construction.
It is anticipated that construction may require day -time lane closures. Maintenance
of traffic specifications and notes will identify and define the allowable contractor
operations, and the required traffic control devices will be included in the bidding
documents. Construction sequencing procedures will be detailed in the plans and
specifications to ensure that temporary access to driveways are provided at the end
of each work day.
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Professional Services Agreement
Lemont, IL - 2026 MFT Resurfacing
HR Green Project No.: 2503275
H RGreen . February
Page 3 of 5
E. Construction Cost Estimates
Opinions of probable construction cost will be developed and refined throughout the
design process so that the CLIENT has the latest cost estimate. These costs will
be determined using pay items and the latest historical unit prices available for the
area.
F. Bidding Assistance and Recommendation to Award
COMPANY will prepare the Computer Data form and schedule the advertisement
dates though IDOT as well as the local newspaper. COMPANY will prepare
reproducible plans and bidding documents and respond to questions during the
bidding process.
At the bid opening, COMPANY will open and read aloud the results of each
Contractor's bid and announce an apparent low bidder. Following the bid opening,
COMPANY will examine the bid documents and perform calculation checks of each
Contractor to confirm the low bidder and generate bid tabulations. Subsequently,
COMPANY will coordinate with the low bidder and obtain the executed Contract
and Contract Bond documents from the Contractor. COMPANY will combine and
prepare the completed Contract documents and submit to CLIENT for execution
and approval from the Board.
3.0 Deliverables and Schedules Included in this Agreement
1.
Notice to Proceed — NTP.........................................................................
February 15, 2026
2.
Final Documents.......................................................................................
March 20, 2026
3.
CLIENT Bid opening.......................................................................................
April 3, 2026
4.
CLIENT Council award contract.....................................................................
April 13, 2026
5.
Contractor Start (Anticipated — T.B.D.)..............................................................June
1, 2026
6.
Project Completion Date...................................................................................October
2026
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT (an additional agreement
will be proposed once the low bidder has established their project schedule):
• Plat of Survey
• Plat of Dedication/Easement
• Construction Layout Services
• Construction Observation Services
• Other Construction Engineering Related Services
• Record Drawings
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HRGreen,.
Professional Services Agreement
Lemont, IL - 2026 MFT Resurfacing
HR Green Project No.: 2503275
February 4, 2026
Page 4 of 5
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Seeco Consultants, Inc. — LPC 662/663 & any preliminary cores that are needed.
6.0 Client Responsibilities
Provide Street Locations prior to initial design.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Lump Sum Amount of $75,000.00.
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HRGreen.,
8.0 Terms and Conditions
Professional Services Agreement
Lemont, IL - 2026 MFT Resurfacing
HR Green Project No.: 2503275
February 4, 2026
Page 5 of 5
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. COMPANY's services shall be limited to those expressly
set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities
for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the
last date entered below.
Sincerely,
HR GREEN, INC.
Bruce A. Hill
Municipal Executive — Municipal
Title: Services — Engineering Date: February 4, 2026
Approved by:� v
Printed/Typed Name: Timothy J. Hartnett
Title: President — Municipal Services Date: February 4, 2026
VILLAGE OF LEMONY
Accepted by:
Printed/Typed Name: George Schafer
Title: Village Administrator Date:
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