R-07-26 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for IEPA Risk and Resilience Assessment and Emergency Response Plan UpdatesT�,fff6NT
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
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418 Main Street ( Lemont, IL 60439
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for IEPA Risk and Resilience
Assessment and Emergency Response Plan Updates
DATE: February 9, 2026
SUMMARY/BACKGROUND
HR Green is assisting the Village with the IEPA mandated updates to the Risk and Resilience
Assessment and Emergency Response Plan that were submitted and approved in 2021.
Every 5 years, the Village will need to update both reports in order to comply with the IEPA's
rules and regulations.
The project will follow the Risk Assessment Methodology detailed in AWWA J-100-10: Risk
and Resilience Management of Water and Wastewater systems to complete the Risk and
Resilience Assessment (RRA).
ANALYSIS
The IEPA Risk and Resilience Assessment and Emergency Response Plan updates are
mandatory to be completed in 2026 and shall be funded out of the Public Works Water and
Sewer Fund Operating Budget.
Consistency with Village Policy
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for IEPA Risk and Resilience Assessment and Emergency
Response Plan Updates
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for IEPA Risk and Resilience Assessment and Emergency
Response Plan Updates
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for IEPA Risk and Resilience Assessment and Emergency
Response Plan Updates.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R-07-26
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
IEPA RISK AND RESILIENCE ASSESSMENT AND EMERGENCY RESPONSE PLAN
UPDATES
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on;'?
RESOLUTION NO. R- 01 -26
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
IEPA RISK AND RESILIENCE ASSESSMENT AND EMERGENCY RESPONSE PLAN
UPDATES
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for IEPA Risk and Resilience Assessment and Emergency Response Plan Updates as
further outlined in the professional services agreement attached hereto as Exhibit A
("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS DAY OF 2026.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES: ABSENT: ABSTAIN:
Samuel J. Forzley V
Janelle Kittridgey
Ken McClafferty V,
Kevin Shaughnessy
Rick Sniegowski V
Ron Stapleton V
ATTEST:
01
JOHN EGOFSKE
President
i
1��&'.l CHAR M. SMOLLEN
Village Clerk
OF C4
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Flirt ®as
Exhibit A
Professional Services Agreement for Risk and Resilience Assessment and Emergency
Response Plan Updates
HRGreen.
PROFESSIONAL SERVICES AGREEMENT
For
IEPA Risk and Resilience Assessment and Emergency Response Plan Updates
George Schafer
Village Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
Phone: 630-257-2532
Ravi S. Jayaraman, PE
Regional Manager
HR Green, Inc.
1391 Corporate Drive, Suite 203
McHenry, IL, 60050
HR Green Project Number - 2503690
February 2, 2026
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TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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Professional Services Agreement
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HR Green Project No.: 2503690
February 2, 2026
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THIS AGREEMENT is between VILLAGE OF LEMONT (hereafter "CLIENT") and HR GREEN,
INC. (hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The America's Water Infrastructure Act of 2018 (AWIA) requires community water
systems serving more than 3,300 people to conduct a Risk and Resilience Assessment
(RRA) and prepare an Emergency Response plan (ERP). The communities have to
submit a certification to the U.S. Environmental Protection Agency (U.S. EPA) for
completing the RRA and ERP. The AWIA requires the water utilities to complete a review
of the RRA and ERP documents every five years from the date of the initial submission.
The RRA renewal needs to be completed, and certification submitted to U.S. EPA by June
30 2026, and the ERP renewal certification submitted by December 31, 2026.
The COMPANY had previously assisted the CLIENT with completing the RRA and ERP in
2021. The CLIENT is requesting COMPANY's assistance with reviewing and updating the
RRA and ERP to meet U.S. EPA requirements.
1.2 Design Criteria/Assumptions
• The project will follow the Risk Assessment Methodology detailed in AWWA J-100-
10: Risk and Resilience Management of Water and Wastewater Systems to
complete the Risk and Resilience Assessment (RRA).
• Design review workshops will be conducted with the CLIENT's personnel, key
individuals from the COMPANY's project team and others as needed at critical
milestones as identified in the following section.
• Update RRA using USEPA VSAT Web 3.0 Tool
• Complete EPA Water Cybersecurity Assessment Tool (WCAT)
• Update ERP using EPA's current ERP Template
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
Task 1: Project Management and Meetings
Project Management:
• Project work plan including the schedule of deliverables and meetings.
• Outline participants, contacts, and communication procedures.
• Provide ongoing quality assurance and quality control. QA/QC includes using
internal staff peer reviews ahead of deliverables.
• Provide ongoing project management including directing team, coordination of
information and deliverables.
Project Meetings:
• Workshop Meeting (Virtual)
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• COMPANY and CLIENT will have a workshop meeting to discuss whether
the CLIENT agrees with the updated risk and resilience analysis and to
collect necessary data. The workshop attendees will include no more than
two COMPANY team members, and eight (8) hours planned for this
workshop.
Progress Meetings with the Client (Virtual)
• Discuss results of the analysis and obtain CLIENT comments on draft reports
Task 2: Update Existing Risk and Resilience Assessment (RRA)
• Asset Characterization: The first step in the RRA is asset characterization. As part of
the AWIA requirements, each utility must identify critical assets within the following ten
asset categories:
➢ Physical Barriers
➢ Source water
➢ Pipes and constructed conveyances, water collection, and intake
➢ Pretreatment and treatment
➢ Storage and distribution facilities
➢ Electronic, computer, or other automated systems (including the security of such
systems)
Monitoring practices
➢ Financial infrastructure
➢ The use, storage, or handling of chemicals
The operation and maintenance of the system
COMPANY will review the critical asset characterization from 2021 and update as
required. COMPANY will assess the status update of the recommendations provided in
the 2021 RRA Report and revise recommendations as necessary. COMPANY has
budgeted 16 hours total for one site visit by two COMPANY team members to conduct site
visits to the CLIENT's existing water system facilities — well sites, water treatment plants,
storage facilitiesdocument the above -mentioned capital improvements completed by the
CLIENT in the RRA Report.
Threat Characterization: The second step is to perform threat characterization. As a
guideline, EPA has identified threat categories for malevolent acts, natural hazards,
and dependency/proximity threats. In 2021, each critical asset was assigned the most
relevant and probable threats that may adversely affect CLIENT facilities.
➢ Threats will be reviewed and updated based on the EPA's current threat
categories.
Vulnerability Analysis: The Vulnerability Analysis estimates the likelihood that each
specific threat or hazard, given it occurs, will damage the asset while considering the
utility's existing countermeasures. Vulnerability analysis involves an examination of
existing security capabilities and structural components, as well as counter
measures/mitigation measures and their effectiveness in reducing damages from
threats and hazards.
➢ The vulnerability analysis completed in 2021 will be reviewed and updated based
on the EPA's current methodology.
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Threat Analysis: Threat analysis estimates the likelihood of malevolent attack,
dependency/proximity hazard, or natural hazard based on several factors for threat
likelihood.
➢ Threat likelihood ranges will be updated based on EPA's current guidance
documents.
➢ The factors impacting threat likelihood will be reassessed based on current EPA
guidance documents.
Consequence Analysis: Consequence analysis is the identification and estimation of
reasonable consequences generated by each specific threat -asset combination.
Consequences that are quantified include utility financial consequences (asset
replacement costs, remediation costs and revenue lost), regional economic
consequences (regional economy impacts due to service outages), and public health
impacts (injuries and fatalities).
➢ Consequences will be recalculated using the VSAT Web 3.0 tool
COMPANY will update the 2021 consequence matrix, which will include the
assumptions made to quantify consequences.
Risk and Resilience Analysis: Once the above steps are completed, the risk and
resilience analysis is conducted. The risk and resilience analysis will calculate a
baseline risk for each asset/threat pair, quantified as a monetary value. Risk and
Resilience analysis creates the foundation for selecting strategies and tactics to
counter or mitigate disabling events by establishing priorities based on the levels of
risk and resilience and the extent they can be improved. The VSAT Web 3.0 tool will
be used to update the Risk and Resilience Analysis completed in 2021.
• Water Cyber Assessment
➢ The EPA's Water Cyber Assessment Tool (WCAT) will be used to evaluate the
cybersecurity practices at the water utility.
Submit Draft RRA to CLIENT
➢ COMPANY will submit draft RRA to CLIENT for review. A meeting will be held to
discuss the results of the RRA and obtain CLIENT comments.
• Finalize RRA and Submittal of Certification to U.S. EPA
➢ The CLIENT review comments on the draft RRA will be incorporated and final
RRA will be submitted to CLIENT. CLIENT to submit certification to U.S. EPA per
Agency guidelines that the RRA has been completed.
Task 3: ERP Updates
• Submit Draft ERP to CLIENT
➢ COMPANY will update the existing ERP to account for changes that have
occurred within the last 5 years (staff changes, water system changes, etc.) The
ERP will also be updated to include guidelines from EPA's current ERP Template.
A meeting will be held to discuss and obtain CLIENT review comments.
• Finalize ERP and Submittal of Certification to U.S. EPA
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➢ The CLIENT's review comments on the draft ERP will be incorporated and final
ERP will be submitted to CLIENT. CLIENT to submit certification to U.S. EPA per
Agency guidelines that the ERP has been completed.
3.0 Deliverables and Schedules Included in this Agreement
Notice to Proceed: TBD by OWNER
Workshop #1 for Risk and Resiliency Assessment (RRA) ................6 Weeks after NTP
Submit draft RRA to the OWNER......................................................10 Weeks after NTP
Meeting to discuss draft RRA............................................................12 Weeks after NTP
Submit final RRA to the OWNER.......................................................14 Weeks after NTP
DraftERP..............................................................................20 Weeks after NTP
FinalERP: ............................................................................. 24 Weeks after NTP
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this agreement:
1. Develop cost estimates for critical asset replacement.
2. Countermeasure Analysis Assessment, which is considered optional by the EPA
VSAT Web 3.0 tool is not included in the scope.
Supplemental services not included in the agreement can be provided by COMPANY under
separate agreement, if desired.
5.0 Services by Others
N/A
6.0 Client Responsibilities
1. Access to CLIENT's facilities for data collection
2. Timely review of draft submittals
3. Provide personnel knowledgeable about operations and maintenance of facilities to be
available for discussions, accompany COMPANY on site visits, and to answer
questions.
4. Provide personnel knowledgeable about Village emergency response to be available
for discussions, participate in workshops, and to answer questions, as needed.
5. Provide data on past construction costs for existing critical assets.
6. Submit RRA and certification to US EPA that the RRA has been completed.
7. Submit ERP and certification to US EPA that the ERP has been completed.
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7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the Agreement is signed. These standard hourly rates are subject to change upon 30 days'
written notice. Non -salary expenses directly attributable to the project such as: (i) living and
traveling expenses of employees when away from the home office on business connected
with the project; (ii) identifiable communication expenses; (iii) identifiable reproduction costs
applicable to the work; and (iv) outside services will be charged in accordance with the rates
current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this Agreement shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Per current Rate Schedule with a not -to -exceed fee of $29,730.00. The breakdown of
fee between RRA and ERP is as follows:
Risk and Resilience Assessment (RRA)
$22,290.00
Emergency Response Plan (ERP)
$7,440.00
TOTAL NOT -TO -EXCEED FEE
$29,730.00
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8.0 Terms and Conditions
This AGREEMENT is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
This Agreement is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the Agreement. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this Agreement
and COMPANY shall have no other obligations or responsibilities for the Project except as agreed
to in writing. The effective date of the Agreement shall be the last date entered below.
Sincerely,
HR GREEN, INC.
Ravi Jayaraman, PE
Approved by: I
Printed/Typed Name: Ravi Jayaraman, PE
Title: Regional Manager/Principal Date: 2/2/2026
VILLAGE OF LEMONT, ILLINO
Accepted by:
Printed/Typed Name: eor Schafer
Title: Villaqe Administrator Date:
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