R-81-25 Approving Professional Services Agreement Between HR418 Main Street j Lemont, IL 60439
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SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and Village of Lemont, Illinois for FY2026 Water Main
Improvements Construction Engineering
DATE: October 27, 2025
SUMMARY/BACKGROUND
HR Green is assisting the Village with the construction engineering services for the yearly
water main replacement program for the following locations:
• E Logan Street from East Street to Czacki Street
• Forest Lane from Keepataw Drive to Cul-de-sac
• Keepataw Lane from Keepataw Drive to Cul-de-sac
As outline in the Agreement, the following tasks are included:
• On -site Construction Observation
• Complete Daily Diary
• Measure and Document Contract Quantities
• Complete Pay Estimate, Change Orders, & Weekly Reports
• Provide a Final Inspection & Prepare a Final Punchlist
ANALYSIS
The FY26 Water Main Improvements project is consistent with the Village's 5-year Capital
Plan, and $60,000 has been included in the FY26 Budget for Construction Engineering
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for FY2026 Water Main Improvements Construction Engineering
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for FY2026 Water Main Improvements Construction Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green and Village of
Lemont for FY2026 Water Main Improvements Construction Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R 4_-25
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
FY2026 WATER MAIN IMPROVEMENTS CONSTRUCTION ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont od� 025
RESOLUTION NO. R- 0 1 -25
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
FY2026 WATER MAIN IMPROVEMENTS CONSTRUCTION ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for FY26 Water Main Improvements Construction Engineering as further outlined in
the professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in frill
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT C UNT;ES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS ` DAY OF ` be-'l 2025.
Samuel J. Forzley
Janelle Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
.AY'.µ
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES: ABSENT
V
AR --LE E A SMOLLEN
Village Clerk
z _Nay
JOHN EGOFSKE
President
ABSTAIN:
Exhibit A
Professional Services Agreement for FY26 Water Main Improvements Construction
Engineering
Hf--',Green,.
green ,
PROFESSIONAL SERVICES AGREEMENT
u;
Lemont, IL — FY26 Water Main Improvements
Construction Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Bruce A. Hill, PE
Municipal Executive — Governmental Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2403645.01
October 22, 2025
Version 2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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HR ire n
Professional Services Agreement
Lemont, IL — FY26 WM Imp (Const)
HR Green Project No.: 2403645.01
October 22, 2025
Page 1 of 4
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The CLIENT has identified a need for replacement of water main on the following streets:
• E Logan Street from East Street to Czacki Street
• Forest Lane from Keepataw Drive to Cul-de-sac
• Keepataw Lane from Keepataw Drive to Cul-de-sac
The project is anticipated to consist of installing approximately 2,200 Lin Ft. of a new 8-inch
ductile iron main. The project will also include full water service line installation (if
necessary), driveway replacement, and patching associated with the water main work under
existing pavement.
1.2 Design Criteria/Assumptions
• All main water replacement will be completed within CLIENT's owned right-of-way. No
easements were obtained for the project.
• Replacement of other utilities not identified above, or the entire roadway, is not
anticipated.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
2.1 COMPANY will be on -site to observe and verify that items being constructed and
materials being utilized are in general conformance with the approved plans and
specifications and the Illinois Department of Transportation Standard Specifications
for Road and Bridge Construction.
2.2 COMPANY will complete a daily diary, measure and document contract quantities,
complete payment estimates, change orders, and weekly reports. COMPANY will
verify that all materials incorporated into this project are IDOT approved and
evidence of material inspection is in compliance with the Special Provisions of this
contract. COMPANY shall keep the CLIENT informed as to the progress of
construction.
2.3 COMPANY will provide a Final Inspection and prepare a Final Punchlist before
closing out the project.
2.4 COMPANY anticipates that a Construction Engineer will be onsite approximately
thirty (30) hours per week for approximately ten (10) weeks. An additional twenty-
five (25) hours total have been allocated to a Senior Project manager to provide
support to the Construction Engineer during construction observation operations. A
total of three -hundred twenty-five (325) hours have been allotted for daily field
construction observation for this project.
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Notice to Proceed — NTP............................................................................ September 2025
Contractor Start (Anticipated — T.B.D.).................................................. November 17, 2025
Project Completion Date....................................................................................... May, 2026
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
N/A
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
N/A
6.0 Client Responsibilities
N/A
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
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HRGreen
7.3 Extra Services
Professional Services Agreement
Lemont, IL — FY26 WM Imp (Const)
HR Green Project No.: 2403645.01
October 22, 2025
Page 3 of 4
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Time and material basis with a Not to Exceed fee of: $52,500.00.
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
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H R G r eE--)ri1.:
Professional Services Agreement
Lemont, IL — FY26 WM Imp (Const)
HR Green Project No.: 2403645.01
October 22, 2025
Page 4 of 4
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR G EEN, INC.
7F.
Bruce A. Hill
Municipal Executive — Municipal Services — Engineering
Approved b :
rr v
Printed/Typed Name: Timothy J. Hartnett
Title: President — Mun
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name: Geo
Title: Villaae Administrator
Services Date: October 22. 2025
Date:
J:\2024\2403645.01\Admin\Contract\Client\PSA_Lemont IL-2403645.01 - FY26 Water Main Improv.-Const. Eng..docx
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