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R-71-25 Approving a Memorandum of Understanding with the United States Capital Police`EMUIVT g-1 I Z5 418 Main Street ( Lemont, IL 60439 TO: Village Board Meeting FROM: Judy Radomski, Police Department THROUGH: SUBJECT: A Resolution Approving a Memorandum of Understanding with the United States Capital Police DATE: October 27, 2025 SUMMARY/BACKGROUND The Lemont Police Department (LPD) will enter into a Memorandum of Understanding (MOU) with the United States Capital Police (USCP), for the purpose of reimbursing the Village for law enforcement services, should they be requested and approved by the Village. ANALYSIS The Village of Lemont and the Lemont Police Department recognize the value of this Memorandum of Understanding and partnering with the United States Capital Police, should the Lemont Police Department be requested for assistance. This Memorandum of Understanding creates inter -governmental cooperation among federal and local laws enforcement. The United States Capital Police has a statutory requirement to protect Members of Congress when security considerations so require. When those security concerns are solidified, the United States Capital Police incorporates the assistance of outside law enforcement agencies to assist as needed. This Memorandum of Understanding allows the Village to seek reimbursement of any expenses incurred while providing assistance to the United States Capital Police. Entering into this Memorandum of Understanding does not require or obligate the Village to provide assistance but creates an avenue of reimbursement. The Village can deny a request for assistance and can terminate the Memorandum of Understanding at any time. Consistency with Village Policy Budget (if applicable) STAFF RECOMMENDATION Staff recommends the Village of Lemont enter into a Memorandum of Understanding with the United States Capital Police to allow for any potential reimbursement. BOARD ACTION REQUESTED Authorization to sign the Memorandum of Understanding with the United States Capital Police. ATTACHMENTS Resolution. MOU.USCapitalPolice 10.27.25.docx United States Capital Police Memorandum of Understanding.pdf United States Capital Police MOU Frequently Asked Questions (FAQs).pdf VILLAGE OF LEMONT RESOLUTION NO. A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE UNITED STATES CAPITAL POLICE ADOPTED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT THIS 27TH DAY OF OCTOBER 2025 Published in pamphlet form by authority of the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois on this 27th day of October 2025 RESOLUTION NO. A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE UNITED STATES CAPITAL POLICE WHEREAS, the Village of Lemont ("Village") is an Illinois Municipal Corporation pursuant to the Illinois Constitution of 1970 and the Statutes of the State of Illinois; and WHEREAS, the proposed Memorandum of Understanding between the United States Capital Police and the Village of Lemont ("Village")/Lemont Police allows the Village to seek reimbursement for assets and resources, including salary, overtime and potential equipment needs and costs while providing assistance to the United States Capital Police. WHEREAS, the terns and conditions of the Memorandum of Understanding are attached to hereto as Exhibit A; and WHEREAS, both parties seek to enter into the terms and conditions of this agreement. BE IT RESOLVED by the Village President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows: SECTION ONE: The foregoing findings and recitals are hereby adopted as Section One of the Resolution and are incorporated by reference as if set forth verbatim herein. SECTION TWO: This Resolution shall be in full force and effect from and after its passage and approval as provided by law. APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS on this 27th DAY OF OCTOBER 2025. PRESIDENT AND VILLAGE BOARD MEMBERS: Samuel J. Forzley Janelle Kittridge Ken McClafferty Kevin Shaughnessy Rick Sniegowski Ron Stapleton AYES: NAYS V ABSENT: ABSTAIN F te J N EGOFSKE, Village President ATTZ: —CflARL N, Village Clerk /ILINOc, Date: 1. Parties la, Lemont Police Department r lb. united States Capitol Police Herein "Partner A enc ," 2. Jurisdiction 2a. 2b. • City The Lemont Police Department is a local The USCP is a federal law enforcement • County law enforcement agency in the Village agency under the Legislative Branch of • State i of Lemont, Cook County, Illinois. It s Government. It is the mission of the • Institution the mission of the Lemont Police USCP to protect the Congress —its Department to safeguard the lives and Members, employees, visitors, and property qf the people they serve. facilities — so it can fulfill its constitutional and legislative responsibilities in a safe, secure and open environment. 3. Point of Contact (POC) 3a. 3b. • Name Jason LoCoco Jeanita Mitchell • Title Chief of Police Acting Assistant Chief of Police for • Address Lemont Police Department Protective and Intelligence Operations • Email 14600 127th Street Lemont, IL 60439 ( United States Capitol Police • Phone Number jlococo@lemont.il.us 119 D Street, NE 1 708-846-6711 Washington, DC 20510 Jearita.Mitchell@uscp.gov ( (C) 202-384-8720 IN WITNESS WHEREOF, the parties hereto have executed this MOU as follows 4. Authorizing Official 4a. 4b. • Name John Egofrke ; Michael G. Sullivan • Title Mavor Yit%age of Lento��t Chief of Police United States Capitol Police 5. Authorizing Official's 5a. 5b. Signature j E 6. Date of Authorizing 6a. 6b. Officials' Si nature L MT404< MON This Memorandum of Understanding ("MOU") is entered into by and between the United States Capitol Police ("USCP") and the Partner Agency, collectively referred to as the "Parties," for the purpose of reimbursing the Partner Agency for agreed upon law enforcement services. Ill, BACKGROUND The USCP Office of Protective and Intelligence Operations (P&IO) has the statutory requirement pursuant to 2 U.S.C. § 1966 to protect the Members of Congress when security considerations so require. In order to fulfill this responsibility, P&IO requires augmentation of its capabilities in the form of law enforcement support within the Partner Agency's jurisdiction. Version 1.2 — 08/18/2025 Page 1 of 2 ' W. PURPOSE ___ __ A. The purpose of this MOU is to set forth the terms by which the USCP will reimburse the Partner Agency for the protective services specified in Section IV(A), such services to commence on the date the MOU is fully executed. In instances in which Partner Agency services must be provided prior to full execution of this MOU, USCP will consider the return of this form with fields 1 a, 2a, and 3a completed as a good faith effort to proceed towards full execution such that those services will be eligible for reimbursement once the MOU is finalized. B. This MOU does not obligate the Partner Agency to provide resources at USCP's request. C. This MOU does not obligate USCP to reimburse the Partner Agency for protective services provided without direct coordination with USCP. D. This MOU is an agreement between the Parties and is not intended and should not be construed, to create or confer any other person or entity any right or benefit, substantive or procedural, enforceable at law or otherwise against the Partner Agency, USCP, or any state, locality, or other entity. IV. RESPONSIBILITIES OF THE PARTNER ACEIKCY UNDER THIS MOU A. Upon request from USCP, and agreement by the Partner Agency, based on available resources, the Partner Agency shall provide support and enhancements to the USCP protective mission for Congressional events and/or USCP protective operations occurring in the Partner Agency's jurisdiction. Services may involve the expenditure of overtime by the Partner Agency. During the events and/or protective operations, the Partner Agency shall maintain routine communications with USCP leadership as necessary. B. The Partner Agency agrees to provide the USCP with a summary of expenses incurred in connection with the Partner Agency's provision of services requested by the USCP. This summary will be consistent with the format for record keeping provided by the USCP. Upon request, the Partner Agency agrees to make available to USCP accounting records related to services provided under this MOU and that such records may be subject to audit and examination. The Partner Agency will direct correspondence related to reimbursement to USCP and no other party. C. The Partner Agency will secure prior, explicit approval for any expenditure on equipment used to support USCP requests where reimbursement will be sought. D. The Partner Agency will submit invoices within 60 days of having provided the relevant services/support to ensure payment. V. RESPONILITIES OF USCP UNDER THIS MOU - A. The USCP agrees to provide the necessary funds due to the Partner Agency as part of this MOU between both parties. The USCP shall promptly pay all invoices submitted by the Partner Agency regarding services provided pursuant to this MOU. B. The USCP agrees to bear its own costs in relation to this MOU. VI. IyURATION O THIS MOU'' This MOU will continue in force until it is terminated by either party. Either party may terminate this MOU after giving 30 days' written notice to the other Party. VIOWNDING No provision of this MOU shall be interpreted to require obligation or payment of funds in violation of the Anti - Deficiency Act, 31 U.S.C. § 1341. Reimbursements and expenditures under this MOU shall be subject to the USCP's budgetary processes and to the availability of funds. VIU: SEVERABILITY Nothing in this MOU shall be construed to conflict with current law. If a tern of this MOU is inconsistent with such authority, that term shall be invalid to the extent of the inconsistency. The remainder of that term and all other terms of this MOU shall remain in effect, IX: MODIFICATIONS The terms and conditions of this MOU may be modified only upon prior written agreement by the Parties. X: MISCELLANEOUS 1..V17W FFParties shall comply with all applicable laws, rules, and regulations. Version 1.2 — 08/18/2025 Page 2 of 2 A Partner Agency that returns the Standard Memorandum of Understanding (MOU) with the date and Sections Ia., 2a., and 3a. completed can consider the MOU process with the United States Capitol Police (USCP) to be initiated such that the costs associated with providing law enforcement services to support a USCP request are eligible to be reimbursed upon the finalization of the MOU. Where do I send the MOU? The MOU should be returned via email to MOUCcDusep.gov. What types of services are reimbursable? Assets and resources provided by your agency to support USCP for the hours requested are eligible for reimbursement provided coordination was directly conducted with USCP. Congressional staff is not authorized to guarantee reimbursement through the USCP MOU program. Expenditure on equipment requires specific approval from USCP prior to purchase if reimbursement will be sought. How do I submit for reimbursement? Upon finalization of the MOU, USCP will provide a vendor enrollment form to your agency. This form is required to register your agency for payments. Once your agency has provided the requested services, the Point of Contact (POC) for your agency should send an invoice that includes: • An invoice number; • A date for services rendered; and • An itemized list of services with associated costs, to include a list of officers and the associated hours, where relevant. • The invoice should be billed to: United States Capitol Police 119 D Street, NE Washington, DC 20510 • Invoices should be submitted via email onLy to MOUCwuscp.!,)-ov. How and when will reimbursement be issued? Reimbursement will only be initiated after services in support of a USCP request have been provided. Payment will be made in the form of a paper check orACH direct deposit. Payment will only be processed through to an agency with an MOU; no payment will be made directly to individual officers or third -party vendors. Version 1.2 07/29/2025 Page 1 Payment can only be made once an MOU is signed by both agencies. In other words, while services provided may be eligible for reimbursement upon initiation of the MOU process, the actual payment will require the MOU to be finalized. After your POC (I) returns the vendor enrollment form and (2) sends an invoice, you can effect reimbursement in 30-60 days, provided the MOU has been finalized. What if my agency wants to make edits to the Standard USCP MOU? Any law enforcement partner that is willing to enter an MOU with USCP but would like to request changes to the Standard MOU can email MOU(iDusep.gov. We will connect you with our Office of General Counsel for further processing. What if I have additional questions? You can reach our team an MOU(cr�t, �scp.gov. Version L2 07/29/2025 Page 2