R-63-25 Approving Award of Contract 2025 Tree Replacement Programi :9
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Award of Contract 2025 Tree Replacement
Program
DATE: August 25, 2025
SUMMARY/BACKGROUND
One (1) bid was received on August 15, 2025, for the 2025 Tree Replacement Program, which
includes the installation of 56 new trees, and all appurtenant construction, Village -wide.
The low bid amount was submitted by iTrees.com, in the amount of $30,370, under the
Engineer's estimate of $32,300.00. The Public Works Department has previously used this
company for the installation of new trees.
ANALYSIS
The 2025 Tree Replacement Program is consistent with the Village's 5-year Capital Plan and
$50,000.00 is included in the FY26 Budget.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass a Resolution Approving Award of Contract 2025 Tree Replacement Program
BOARD ACTION REQUESTED
Pass a Resolution Approving Award of Contract 2025 Tree Replacement Program
ATTACHMENTS
A Resolution Approving Award of Contract 2025 Tree Replacement Program.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- 0 -25
A RESOLUTION APPROVING AWARD OF CONTRACT
2025 TREE REPLACEMENT PROGRAM
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEjY MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on — 2025
RESOLUTION NO. R- K -25
A RESOLUTION APPROVING AWARD OF CONTRACT
2025 TREE REPLACEMENT PROGRAM
WHEREAS the Village of Lemont requires that the 2025 Tree Replacement Program be
completed; and
WHEREAS, the Village seeks to utilize the services of iTrees.com for such work; and
WHEREAS, iTrees.com, PO Box 249, Morris, IL 60450, submitted a low bid for such
work in the amount of $30,370.00.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION l:
The agreement attached hereto as Exhibit A is hereby approved.
SECTION 2:
The Village Administrator is hereby authorized to execute the agreement and to make
minor changes to the document prior to execution that do not materially alter the Village's
obligations, to execute any other agreements and documentation as well as to take any other steps
necessary to carry out this resolution.
SECTION 3:
This Resolution shall be in frill force and effect from and after its passage and approval as
provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGk OF LEMONT�g M COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS �� DAY OF ►"T iA �L�1` 2025.
Samuel J. Forzley
Janelle Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
�O
CHARLE E M. SMOLLEN
Village Clerk
1
ABSENT: ABSTAIN:
MA'
JOHN EGOFSKE
President
Exhibit A
2025 Tree Replacement Program Contract Page
Contract for 2025 Tree Replacement Program
1. THIS AGREEMENT, made and concluded the day of between the Village of
Lemont, acting by and through the Village Administrator as the party of the first part, and
iTrees.com PO Box 249, Morris, IL, 60450 his/their executors, administrators, successors or
assigns, known as the party of the second part.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Proposal hereto attached, to be made and performed by the party of the first
part and according to the terms expressed in the Bond referring to these presents, the party of
the second part agrees with said party of the first part at his/their own proper cost and
expense to do all the work, furnish all the materials and all labor necessary to complete the
work in accordance with the Plans and Specifications hereinafter described, and in full
compliance with all of the terms of this agreement and the requirements of the Engineer
under it.
3. AND, it is also understood and agreed that the Notice to Contractors, Special
Provisions, Proposal and Contract Bond hereto attached, and the Plans as prepared by HR
Green, Inc., and designated as 2025 Tree Replacement Program all essential documents of this
Contract, and are a part hereto.
4. IN WITNESS WHEREOF, the said parties have executed these presents on the date
above mentioned.
Party of the First Part
ATTE t- O F The VILLAGE OF LEMONT
By
Chawkne M. S lerk orSchafer, Village
Admi4r�
(SE A L) Party of the Second Part
Secretary
(Corporate Seal)
(If a Corporation)
Corporate
Name iTrees.com
In
President
(If a Co -Partnership) -
(SEAL)
(SEAL)
Partners doing Business under the name
of
(If an Individual)
(SEAL)
Exhibit B
Engineer's Letter, Bid Tabulation Listing
ti�rt�n Fau
-iRGreen,4.
August 18, 2025
Mr. George Schafer
Village Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
Re: 2025 Tree Replacement Program
Bid Tabulation
Dear George:
Listed below and on the attached Tabulation of Bids are the results of the August 15, 2025, bid opening for the above -
captioned project. One (1) bid was received and checked for accuracy, no computational errors found. HR Green,
Inc. recommends iTrees.com Inc to be the low -qualified bidder in the amount of $30,370.00. The results are as
follows:
iTrees.com Inc. $30,370.00
Engineer's Estimate $32,300.00
The lowest bid was iTree.com Inc. submitting a bid in the amount of $30,370.00, which was below the Engineer's
Estimate of $32,300.00. iTrees.com Inc. is qualified to perform this work. Therefore, we recommend that the contract
be awarded to iTrees.com Inc., PO Box 520, Morris, IL 60450 in the amount of $30,370.00.
If you have any questions or need additional information, please do not hesitate to contact me at 815-320-7130.
Sincerely,
HR GREEN, INC.
Bruce A. Hill, P.E.
Municipal Services Executive
Enclosure
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