R-53-25 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for Heritage Quarries I & M Canal Trail Amenity Improvements Phase I Design Engineering4- 8 i l z IL
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for Heritage Quarries I & M
Canal Trail Amenity Improvements Phase I Design Engineering
DATE: July 28, 2025
SUMMARY/BACKGROUND
HR Green is assisting the Village with design engineering services for Phase I of the proposed
amenity improvements to take place in Heritage Quarries / I&M Canal Trail. Funding will be
50% from an OSLAD grant that was secured in the FY25 round of funding and the remaining
50% will come from the Infrastructure Fund.
The total lump sum, not to exceed fees for the project is $120,000.00. $60,000.00 will be
reimbursed by the OSLAD grant, leaving $60,000.00 to come from the Infrastructure Fund.
As outlined in the Agreement the amenity improvements for this project will include:
• Installation of a new fishing pier
• Installation of a new shelter for paddle sports
• Installation of a new Overlook
• Asphalt paving the existing stone/grindings roadway w/ water quality improvements
• Cape sealing the existing stone/grindings parking lots
• Installation of Bench Notes at multiple locations (3 locations along the trail loop)
ANALYSIS
The Heritage Quarries / I & M Canal Trail Amenity Improvements Phase I project is consistent
with the Village's 5-year Capital Plan. $90,000.00 has been budgeted in the Infrastructure
Fund in FY26 for design engineering for this project and the Village's portion will only be
$60,000.00.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Heritage Quarries I & M Canal Trail Amenity Improvements
Phase I Design Engineering
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Heritage Quarries I & M Canal Trail Amenity Improvements
Phase I Design Engineering
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for Heritage Quarries I & M Canal Trail Amenity Improvements
Phase I Design Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R--25
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
HERITAGE QUARRIES I & M CANAL TRAIL AMENITY IMPROVEMENTS PHASE
I DESIGN ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
SAMUEL J. FORZLEY
JANELLE KITTRIDGE
KEN MCCLAFFER TY
KEVIN SHA UGHNESSY
RICK SNIEGO WSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on 1 A025
RESOLUTION NO. R- -25
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
HERITAGE QUARRIES I & M CANAL TRAIL AMENITY IMPROVEMENTS PHASE
I DESIGN ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with frill powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for Heritage Quarries I & M Canal Trail Amenity Improvements Phase I Design
Engineering as further outlined in the professional services agreement attached hereto as Exhibit
A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS DAY OF2025.
Samuel J. Forzley
Janelle Kittridge
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
V
CHARLENE M. SMOLLEN
Village Clerk
F � F�
Q' JO
v
/ILINoS
ABSENT: ABSTAIN:
JO'HN EGOFSKE
President
Exhibit A
Professional Services Agreement for Heritage Quarries I & M Canal Trail Amenity
Improvements Phase I Design Engineering
t-1 lit 5I i,5
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL —
Heritage Quarries/I&M Canal Trail Amenity Improvements — Phase I
Design Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Bruce A. Hill, PE
Municipal Executive — Governmental Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2403543.01
July 21, 2025
Version 2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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u, Professional Services Agreement
Lemont, IL — Heritage Trail/I&M Canal Trail Amenity Improvements — Phase I
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HR Green Project No.: 2403543.01
July 21, 2025
Page 1 of 7
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The CLIENT has received grant approval and intends to proceed with Phase 1 of the
Heritage Quarries/I&M Canal Trail Amenity Improvements.
These improvements include, but are not limited to the following:
• Installation of a new Fishing Pier
• Installation of a new Shelter for Paddle Sports
• Installation of a new Overlook
• Asphalt paving the existing stone/grindings roadway
• Cape sealing the existing stone/grindings parking lots
• Installation of Bench Notes at multiple locations (3 locations along the trail loop)
The project is anticipated to include roadway paving on both sides of the I&M Canal,
extending from the recreation area entry to the main parking areas on both sides of the
canal. For this proposal we have estimated 1,100 Lineal Feet on the south side of the
canal, and 4,200 Lineal Feet on the north side of the canal. Roadside parking is to be
included within each of these corridors.
The west parking lot is approximately 1.85 Acres, the middle parking lot is 0.50 Acres, and
the north parking lot is 0.25 Acres.
1.2 Design Criteria/Assumptions
• Stormwater from the proposed improvements is to be infiltrated into the ground, which
complies with DuPage County requirements for both volume and pollution control.
• CLIENT specifications and Illinois Environmental Protection Agency (IEPA)
regulations will define the Standards to be used in the design the proposed
improvements.
• No utility improvements are included within the Phase 1 scope of work.
• All improvements will be completed within CLIENT's owned right-of-way or property.
No easements are anticipated for the project.
• A topographic survey and subsurface geotechnical investigation for the site will be
provided as a part of this scope of work.
• No reprofiling of the existing access roads is proposed. Existing road profiles are to be
bladed smooth, compacted, and paved.
• Limited grading of existing parking areas is proposed to provide proper drainage prior
to cape sealing.
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Professional Services Agreement
Lemont, IL —Heritage Trail/I&M Canal Trail Amenity Improvements — Phase I
HR Green Project No.: 2403543.01
July 21, 2025
Page 2 of 7
• Amenity areas are to be graded, as needed to accommodate the proposed
improvements.
• Project amenities (floating piers, shelters, benches, etc.) are to be catalog items and
will not require structural design for installation.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
Preliminary and General Work
2.1 Topographic Survey:
a. COMPANY will perform a Topographic Survey on part of the subject parcel
known as Lemont Heritage Quarries Recreation Area in Lemont, IL. Topographic
survey will locate visible existing surface improvements and site topography
within the area outlined in red on Figure A, being approximately 140 acres, using
an unmanned aerial vehicle (UAV). Survey will reference Illinois State Plane
Coordinates — East Zone (NAD83-2011) and NAVD 88 (US Survey Feet). A
topographic base map will be completed in AutoCAD Civil3D release 2023 for
internal use by COMPANY.
Figure A
Client Responsibilities:
a. The unmanned aerial vehicle (UAV) mission may include some overlap onto
adjoining owners' property. The COMPANY's FAA certified Remote Pilot will
monitor the flight path and adhere to FAA rules and regulations relating to
unmanned aerial system flights. COMPANY is not responsible for contacting
adjoining owners that may fall within this flight path. Notification of owners is at
the discretion of the CLIENT.
b. Provide access to site during normal business hours.
Exclusions:
a. Bathymetric Survey
b. Boundary Survey
c. Tree Survey
d. Utility Survey
e. Plat of Survey
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Lemont, IL — Heritage Trail/I&M Canal Trail Amenity Improvements — Phase I
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July 21, 2025
Page 3of7
2.2 Subsurface geotechnical investigation (SEECO)
a. The geotechnical investigation will define the appropriate pavement cross -
sections and confirm soil percolation properties are suitable for stormwater
infiltration.
Design Phase Services
2.3 Coordinate with utility companies to resolve possible conflicts with their existing
facilities within the project limits and any specific construction requirements (e.g.,
crossing, separation, etc.).
2.4 Prepare construction drawings anticipated as the following 25 Sheets (for 50% and
100% design stages):
General
1. Cover Sheet with Location Map and Sheet Index
2. General Construction Notes, Standard Symbols, and Summary of Quantities
3. Grading, Erosion & Sediment Control (GESC), Paving Construction Notes,
Special Project Notes, and notes related to installation of site amenities.
Civil Plans
Aside from the plan and profile sheets, site plan sheets will be consolidated to
the extent feasible to maintain design clarity. Key maps will be included to assist
with plan set navigation.
1. Overall Site Plan Sheet (at 1"=300')
2. Fishing Pier Site Plan Sheet (at 1 "=20')
3. Paddle Sports Site Plan Sheet (at 1 "=20')
4. Overlook Site Plan Sheet (at 1"=20')
5. Bench Node Site Plan Sheet (at 1 "=20')
6. N. Side Access Paving Plans — 2 Sheets (at 1"=50' Hor.)
7. S. Side Access Paving Plan — 1 Sheet (at 1"=50' Hor.)
8. Parking Lot 1 Cape Seal Plan (at 1 "=40')
9. Parking Lot 2 & 3 Cape Seal Plan (at 1"=40')
Construction Details
1. Erosion and Sediment Control Details
2. Signage and Striping Details
3. Roadway and Parking Details
4. Amenity Details and Specifications
SWPPP
Erosion & Sediment Control Plans
Erosion & Sediment Control Specifications
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' Lemont, IL — Heritage Trail/I&M Canal Trail Amenity Improvements — Phase I
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HR Green Project No.: 2403543.01
July 21, 2025
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Traffic Control
1. Illinois DOT Highway Standards 701301-04, 701501-06, & 701801-06
1. Illinois DOT Highway Standards 701901-08
2. Illinois DOT Highway Standards TC-13 & TC-10
2.5 Prepare construction specifications and contract documents using CLIENT and
Illinois DOT Standard Specifications (for 50% and 100% design stages).
2.6 Prepare an Opinion of Probable Cost for the project at the 50% complete
milestone. Provide a final Opinion of Probable Cost for the project to file with the
completed documents.
2.7 Submit three (3) copies of the drawings, specifications, contract documents, and
Opinion of Probable Cost at the 50% complete milestone to CLIENT for review.
2.8 Provide an internal quality assurance and quality control review of final documents.
2.9 Develop a final project schedule for advertisement, bidding, and construction
completion.
2.10 Submit three (3) copies of final drawings, specifications, contract documents, and
Opinion of Probable Cost for permitting by the CLIENT (please note, while this can
be considered the 90% design stage, the plans will be closer to 100% complete.):
a. NPDES Phase 2 NOI
b. MWRD WMO Permit (if necessary)
2.11 Bid Phase Services
3.0 Deliverables and Schedules Included in this Agreement
The Project shall be initiated upon authorization by CLIENT.
1.
Notice to Proceed — NTP..................................................................................
August 2025
2.
Site Survey.............................................................................
Week of September 15, 2025
3.
50% complete documents to Village .......................................
Week of November 10, 2025
4.
50% complete review meeting ................................................
Week of November 17, 2025
5.
Submit documents for permitting .............................................
Week of November 24, 2025
6.
100% complete documents to Village ................................
Week of December, 15 2025
7.
Permit review comments and Final Documents .........................................
January 2, 2026
8.
Bid opening...............................................................................................
January 16, 2026
9.
CLIENT Council award contract................................................................
January 26, 2026
10.
Contractor Start (Anticipated — T.B.D.)..........................................................
February 2026
11.
Project Completion Date............................................................................
September 2026
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
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Professional Services Agreement
Lemont, IL — Heritage Trail/I&M Canal Trail Amenity Improvements — Phase I
HR Green Project No.: 2403543.01
I - July 21, 2025
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4.0 Items not included in Agreement/Supplemental Services
1. A Construction Engineering services agreement will be assembled when the
Contractor provides a schedule for construction.
2. Additional GIS data collection or surveying other than the design data collection and
base mapping as outlined above. To be included in the Construction Engineering
agreement.
3. Property boundary research, including subdivision maps, right-of-way widths, property
lines, and property ownership information other than readily available property line
information from the County.
4. Plat of Survey/Topography.
5. Plat of Dedication/Easement.
6. Hydraulic water modeling.
7. Storm sewer modeling.
8. Any evaluation or modification to the CLIENT's sanitary or storm sewer systems.
9. Any significant roadway replacement and/or modifications other than patching
associated with the installation of the water main and curb/gutter, driveway approach,
and sidewalk replacement as required.
10. Preparation or administration of additional maps, plats, deeds, or easement
documents not specifically referenced in the scope of services.
11. Construction Staking.
12. Record Drawings.
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Seeco Consultants, Inc.
• Soil Boring and Geotechnical Report
• LPC 662/663 Forms
6.0 Client Responsibilities
N/A
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
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Professional Services Agreement
Lemont, IL — Heritage Trail/I&M Canal Trail Amenity Improvements — Phase I
HR Green Project No.: 2403543.01
July 21, 2025
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7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Lump Sum fee of $120,000.00.
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
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Professional Services Agreement
Lemont, IL — Heritage Trail/I&M Canal Trail Amenity Improvements — Phase I
HR Green Project No.: 2403543.01
July 21, 2025
HR ' reen & Page 7 of 7
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR GREEN, INC.
Bruce A. Hill
Municipal Executive — Municipal Services Engineering
Approved by:
Printed/Typed Name: Timothy J. Hartnett
Title: President — Municipal Services Date: July 21, 2025
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name: Geo'rcu-Schafer /
Title: Village Administrator Date: %20� ZJ
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